Facilitation and delivery of compliance learning programmes for cape winelands district municipality (cwdm) employees — contract to 30 june 2030

Closing

• 15 January 2027 at 11:00.
• Bids opened in public immediately after the closing time.

Bid validity

• 180 days from the closing date; the municipality may request an extension in writing before the validity expires.

No compulsory briefing or site meeting is specified.

Supply Chain Management

• Department: Financial Services, Supply Chain Management
• Telephone: 086 126 5263

Technical enquiries

• Contact: Rushdi Hollenbach

Submission address

Official tender box

Cape Winelands District Municipality

29 Du Toit Street

Stellenbosch

Document collection address

Supply Chain Management Unit

Cape Winelands District Municipality

29 Du Toit Street

Stellenbosch

Submission method

• Sealed envelope, endorsed with the tender number and description, placed in the official tender box at the CWDM offices, 29 Du Toit Street, Stellenbosch.
• Emailed, faxed or telexed bids are not accepted.
• Bids are opened in public immediately after the closing time.
• Closing: 15 January 2027 at 11:00.

Document format

• The complete original tender document must be returned; missing pages disqualify the bid.
• Complete the official form in black ink; corrections must also be in black ink and signed.
• Correction fluid (Tippex) disqualifies the bid.
• Bids remain valid for 180 days from the closing date and may not be withdrawn or altered during that period.
• No contact with the municipality on bid matters between bid opening and contract award; additional information must be submitted in writing.
• Only one price offer per bidder unless alternative offers are expressly invited.

Document collection

• Free download from www.capewinelands.gov.za or https://etenders.treasury.gov.za.
• Hard copies from the Supply Chain Management Unit, 29 Du Toit Street, Stellenbosch, at a non-refundable R274.00 per document.

Returnable documents

• MBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• MBD 4 (Declaration of Interest): discloses any director, shareholder or member employed by the state or connected to the evaluating authority.
• MBD 5 (Declaration for Procurement above R10 Million): declaration covering all applicable taxes.
• MBD 6.1 (Preference Points Claim Form): claims B-BBEE and locality preference points.
• MBD 7.1 or 7.2 (Contract Form): signed acceptance of the contract terms for goods/works or services.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): discloses past SCM abuse or restriction.
• MBD 9 (Certificate of Independent Bid Determination): certifies the price was set without collusion.
• Annexure I Questionnaire and the MBD 6.1 Preference Points Claim Form must be completed or no preference points are awarded.
• Authority for Signatory: board resolution authorising the signatory to bind the bidder.
• Municipal Rates and Services, Credit Order Instruction, Compulsory Documentation Checklist and Capability of Bidder forms.

Preference point system

• 80/20 system applies.
• Price: 80 points awarded to the lowest acceptable bid.
• Specific goals: 20 points, split equally — 10 points for B-BBEE status level of contributor and 10 points for locality.
• B-BBEE minimum level: 4.
• Bidders who submit no B-BBEE certificate, or who are non-compliant, score zero for B-BBEE but are not disqualified; they are scored on price only.

Locality points

• Evidence required: a municipal account in the bidder's name not older than 90 days; or a lease agreement where the bidder leases its business premises; or a bank letter confirming the registered business address.
• Annexure I Questionnaire and the MBD 6.1 Preference Points Claim Form must be completed; failure forfeits all preference points.

Other evaluation factors

• Responsiveness to the specifications and requirements.
• Compliance with specifications, value for money, capability to execute the contract, and the PPPFA and its regulations.
• The municipality is not bound to accept the lowest bid or the highest-scoring bid, and may accept a bid in whole or in part.

Scope

• Appointment of experienced, qualified and accredited Skills Development Providers to facilitate and deliver various compliance learning programmes for CWDM employees, for the period ending 30 June 2030.
• Providers handle implementation, facilitation, coordination, monitoring and evaluation of the programmes.

Programme delivery

• Conduct pre-assessments to establish learner entry levels and skills gaps.
• Customise learning material and workshops to the pre-assessment results.
• Include facilitation, assessment, moderation and re-assessment.
• Use a mix of theoretical learning (lectures, case studies, group discussions, individual consultations) and practical assessment (simulations, role-plays, syndicate exercises), plus workplace learning and assessment where relevant.
• Offer entry to intermediate or advanced occupationally directed levels.
• Allow customisation in line with the Municipal Staff Regulations.
• Accommodate learners at different levels, applying adult learning principles and allowing for semi-literacy.
• Provide dedicated, skilled and experienced facilitators working to nationally accepted norms and standards.

Assessment, moderation and certification

• Conduct formative, summative and integrated assessments per the qualification, skills programme or unit standard and the relevant Quality Assurance Body.
• Manage and conduct Final Integrated Supervised Assessments (FISA) per QCTO requirements, and assess and moderate FISA where applicable.
• Submit learner results to the relevant Quality Assurance Body for certification.
• Issue Statements of Results, Certificates of Competence, Completion Certificates and/or Attendance Certificates within the required legislative timeframes.
• Give learners assessed Not Yet Competent at least three further opportunities during internal assessment.
• Assist with Portfolio of Evidence compilation where applicable.
• Upload learner achievements to the National Learners Records Database in line with SAQA requirements.

Reporting

• Assist the municipality with coordination and monitoring through monthly reports per learner.
• Submit comprehensive monthly reports on learner progress, attendance and recommendations.

Variation orders

• Changes in purchase value of up to 15% of the original contract value may be instructed without a new process.
• For construction-related goods, services or infrastructure, contracts may be expanded or varied by up to 20%.
• For measurable quantities, the contractor may be asked to reduce the unit price, provided there is no price escalation.

The municipality intends to appoint experienced, qualified and accredited Skills Development Providers.

• Providers must deliver quality services.
• The programmes must develop and retain competent municipal staff, including technical, professional and specialist staff with the required qualifications and skills.
• They must support the municipality's employment equity objectives.
• Provision must be high quality, with effective workplace learning and development, including coaching, mentoring, on-the-job learning and practical application of skills.
• Providers must continuously improve results and returns on learning investment through defined measures of success and regular evaluation.

Pre-bid testing is at the bidder's cost.

• Where inspections, tests or analyses are a bid condition, the bidder's premises must be open at reasonable hours for inspection by the purchaser's representative.
• If inspections are introduced during the contract without being specified, the purchaser arranges and pays for them.
• Where goods or services comply, the purchaser bears the inspection cost; where they do not comply, the supplier bears the cost and the goods or services may be rejected.
• Rejected goods are held at the supplier's cost and risk and must be removed and replaced immediately; if the supplier fails to replace them, the purchaser may buy substitutes at the supplier's expense.
• Rejection does not limit the purchaser's right to cancel the contract for breach.

Terminology used in the programme specifications: learning programme, e-learning, blended learning, QCTO, FISA, SAQA, NLRD, CHE, HPCSA and SETA.

Tax responsibility

• A foreign supplier is responsible for all taxes, stamp duties, licence fees and levies imposed outside South Africa.
• A local supplier is responsible for all taxes, duties and licence fees incurred up to delivery of the contracted goods.
• No contract is concluded with a bidder whose tax matters are not in order; SARS must confirm the preferred bidder's tax status before award.
• No contract is concluded with a bidder in arrears on municipal rates, taxes or service charges.

Payment

• Payment within 30 calendar days of receipt of a valid invoice or statement.
• Payment in Rand unless otherwise stipulated.
• Invoices must show VAT clearly and comply with the VAT Act.

Pricing

• Quoted prices are fixed for the contract and may not vary, except for authorised adjustments or a bid validity extension.
• Where the contract value exceeds R2 300 000, the bidder must be VAT-registered with SARS; CWDM treats any price above R2 300 000 as VAT inclusive.

Security and penalties

• Performance security must be furnished within 30 days of notification of contract award, in the amount stated in the Special Conditions of Contract; it may take the form of a bank guarantee, an irrevocable letter of credit, or a cashier's or certified cheque.
• The performance security is released within 30 days after completion of the supplier's obligations, including warranty obligations.
• Late delivery or non-performance attracts a penalty calculated on the delivered price of the delayed goods or unperformed services at the current prime interest rate for each day of delay.
• Contract variations are limited to 15% of the original contract value, or 20% for construction-related work.

Costs

• Bidders bear their own bid preparation costs.
• Hard copies of the tender document cost a non-refundable R274.00 each.

Registration

• Bidders must be registered on the CWDM Supplier Database and the Central Supplier Database (CSD) before the closing date.
• Supplier database details must be updated every 12 months; payment is withheld if information is outdated.

Tax and municipal accounts

• A Tax Compliance Status PIN printed from the SARS website must accompany the bid; each member of a consortium or joint venture must submit a separate PIN.
• Certified copies of the bidder's and its directors' municipal accounts for the month preceding the closing date must accompany the bid.
• Bidders or directors in arrears on municipal rates, taxes or charges for more than three months without a settlement arrangement are unsuccessful.
• Bidders who rent must prove that the rent includes municipal rates and charges and is not in arrears.
• No contract is concluded with a bidder whose tax matters are not in order or whose municipal accounts are in arrears.

B-bbee

• Minimum B-BBEE level: 4.
• Submit an original or certified copy of a valid B-BBEE Status Level Verification Certificate, or a sworn affidavit for EMEs (annual revenue up to R10 million) and QSEs (R10 million to R50 million).
• Certificates must be issued by a SANAS-accredited verification agency or an IRBA-approved registered auditor; EME affidavits must be attested by a Commissioner of Oaths.
• Trusts, consortia and joint ventures must submit a consolidated certificate for each bid.
• Bidders without a certificate, or who are non-compliant, score zero for B-BBEE but are not disqualified.

Other mandatory documents

• Board resolution authorising the signatory to submit the bid on the bidder's behalf.
• Letter of Good Standing from the Department of Employment and Labour (COIDA) where required under the Special Conditions of Contract; failure to provide it excludes the bidder from further evaluation.
• Bidders with kinship to persons in the service of the state must declare their position.

Grounds for rejection

• Abuse of the municipality's supply chain management system, or improper conduct in relation to it.
• Influencing or attempting to influence an official or councillor on this or any past tender.
• Offering any reward, gift, favour or benefit to an official or their close family, partners or associates.
• Being prohibited from doing business with the public sector.

Popi

• Submitting personal information constitutes consent to its processing by CWDM and its stakeholders under the Protection of Personal Information Act.

Warranty

• Goods must be new, unused and of current model, free of defects in design, materials and workmanship.
• The warranty runs for 12 months from delivery and acceptance, or 18 months from shipment, whichever ends first.
• The supplier must repair or replace defective goods at its own cost; if it fails to do so, the purchaser may act at the supplier's risk and expense.

Payment and prices

• Payment is made within 30 days of invoice or claim, in Rand.
• Prices are fixed and may not vary except for authorised adjustments or a bid validity extension.
• Invoices must be accompanied by a delivery note and show VAT clearly.

Contract administration

• Variations are limited to 15% of the original contract value, or 20% for construction-related work.
• The supplier may not assign its obligations without the purchaser's written consent.
• Subcontracts must be notified in writing and do not relieve the supplier of liability.
• Delays must be reported in writing with the cause and expected duration; the purchaser may extend time with or without penalties.
• Late performance attracts a penalty at the prime interest rate for each day of delay, and the purchaser may terminate for default.
• Termination for default may lead to a restriction from doing business with the public sector for up to 10 years.
• The contract may be terminated without compensation if the supplier becomes insolvent.

Preference points are applied under the 80/20 system of the Preferential Procurement Regulations 2022.

• 80 points for price, awarded to the lowest acceptable bid.
• 20 points for specific goals, split equally: 10 points for B-BBEE status level of contributor and 10 points for locality.
• B-BBEE points follow the published contributor level table.
• Bidders who submit no B-BBEE certificate, or who are non-compliant, earn zero B-BBEE points but are not disqualified; they are scored on price only.
• Locality points promote enterprises located in the district or province where the work is performed.
• Annexure I Questionnaire and the MBD 6.1 Preference Points Claim Form must be completed or no preference points are awarded.