This tender has been awarded to MAKGAI COMMODITIES for N/A.
AwardedWCR/06/06/2026
Award Information
Award Value
N/A
Winning Supplier
MAKGAI COMMODITIES
Type: QSE
Services: General
Request for proposal (RFP) for the appointment of service provider for provision of semi intensive and light coach cleaning services for turnaround stations in the western cape region for a period of 36 months.
Request for proposal (RFP) for the appointment of service provider for provision of semi intensive and light coach cleaning services for turnaround stations in the western cape region for a period of 36 months.
Validity Period90 Days
Briefing Session
Yes (Compulsory)CAPE TOWN STATION (SHOSHOLOZA MELY WAITING AREA)
What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
PRASA is seeking a service provider to deliver semi-intensive and light coach cleaning services for metrorail trains at turnaround stations in the western cape region. The contract will run for 36 months, with the successful bidder subject to daily, weekly, and monthly performance evaluations. This tender is open to experienced cleaning companies that can meet strict hygiene standards and comply with health and safety regulations.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentRFP for Coach cleaning for turn around stations.pdfReview complete
Description
Award analysis coverage
0 of 2 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
23 sourced criteria
financial capacity
28 sourced criteria
pricing
6 sourced criteria
compliance returnables
30 sourced criteria
evaluation
9 sourced criteria
experience
6 sourced criteria
personnel
6 sourced criteria
equipment capacity
2 sourced criteria
delivery contract
6 sourced criteria
equity registrations
5 sourced criteria
What the buyer was looking for
1Mandatory requirement
Compulsory briefing session on 28 July 2026 at 10:00 at Cape Town Station (Shosholoza Mely waiting area); attendance is mandatory and proof (Form D) must be submitted with the bid.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for MAKGAI COMMODITIES.
Qualified inference
Supported inference
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Source: RFP for Coach cleaning for turn around stations.pdf
Background: Western Cape region operates a fleet of long-distance and local train sets used by Metrorail for suburban rail. Additional sets are spare coaches in staging yards.
Scale: Approximately 620,000 commuters and 4,500 staff use these trains, necessitating high cleanliness and hygiene standards.
Problem: Currently no permanent service provider for coach cleaning covering operational services/support for Metrorail.
Objective: Perform semi-intensive and light coach cleaning to improve service turnaround times and commuter experience, upholding PRASA as a public transport mode of choice.
Desired outcome: Appoint a new service provider on a 36-month performance-based contract, subject to daily, weekly, and monthly evaluation by PRASA.
Benefits: Continuation of services by experienced provider; compliance with health and safety; efficient task performance.
Scope: Provide highest cleanliness service to Metrorail trains, complying with cleaning sector regulations, Health and Safety Act, and Railway Safety Act.
Coverage: Services at turnaround stations; fleet of approximately 80 EMU over 36 months, with around 47 in daily service (including one Malmesbury train).
Bidders must familiarise themselves with cleaning requirements, indicative waterless cleaning procedures, schedule of trains, NEL report, and set working summary to price accurately.
Important Dates
Source: RFP for Coach cleaning for turn around stations.pdf (RFP)
Bid issue date: 14 July 2026.
Compulsory briefing session: 28 July 2026 at 10:00 at Cape Town Station (Shosholoza Mely waiting area).
Closing date for questions: 31 July 2026.
Closing date for responses to questions: 04 August 2026.
Bid submission closing date: 17 August 2026 at 12:00.
Validity period: 90 working days from closing date; may be extended at PRASA's request.
Evaluation, appointment, contract negotiations, and commencement dates are 'To Be Announced' (TBA).
Contact Information
Source: RFP for Coach cleaning for turn around stations.pdf (RFP)
For RFP process queries (before closing): Submit RFP Clarification Form to [email protected] by 31 July 2026.
After closing date: Contact Bid Secretariat at telephone 021 818 7276 or email [email protected].
For complaints: Email [email protected]. Include bid description, reference number, closing date, supplier name, contact details, and detailed complaint.
Submission/delivery address: PRASA Tender Drop Off Office, 3 Old Marine Drive, Cape Town, 8000.
PRASA will communicate with bidders using contact details provided at the compulsory briefing.
Submission Guidelines
Source: RFP for Coach cleaning for turn around stations.pdf (RFP)
Submit your bid in two sealed envelopes/boxes: Volume 1 (technical, compliance, specific goals) and Volume 2 (financial proposal only).
Volume 1 must include: Part A (Mandatory Requirements), Part B (Technical/Functional Response and Specific Goals).
Volume 2 must include only the financial response: Tender Form C and Price Schedule (Annexure C).
Submit one original response, copies, and an electronic version (on memory card/external drive).
All documents must be in English, A4 format (graphics max A3), neatly bound, and pages consecutively numbered.
Sign all forms with black ink; certify non-original documents as true copies by a Commissioner of Oaths.
The original must be signed by an authorised person; authorisation proof must be included.
Returnable documents include: Tender Form C (Pricing Schedule), SBD 4 Bidder’s Disclosure, SBD 6.1 Preference Points Claim Form, Pricing Schedule Annexure C.
Delivery address: PRASA Tender Drop Off Office, 3 Old Marine Drive, Cape Town, 8000.
Clearly mark envelopes with RFP No: WCR/06/06/2026 and description.
Closing date: 17 August 2026 at 12:00. Late submissions will be disqualified.
Failure to attend the compulsory briefing on 28 July 2026 may lead to disqualification.
Do not canvass PRASA officials; collusion leads to disqualification and future restriction.
All costs are borne by the bidder; PRASA will not reimburse any expenses.
Evaluation Criteria
Source: RFP for Coach cleaning for turn around stations.pdf (RFP)
Must attend compulsory briefing session; must be tax compliant and registered on National Treasury's Central Supplier Database; must submit all required returnable documents; joint ventures/consortia must submit agreement or written confirmation; must comply with all applicable laws; foreign suppliers without local entity need not register on CSD.
Technical Specifications
Source: RFP for Coach cleaning for turn around stations.pdf (RFP)
Service: Provision of semi-intensive and light coach cleaning services for Metrorail trains at turnaround stations in the Western Cape.
Contract period: 36 months.
Fleet: Approximately 80 EMU train sets, with around 47 in daily service (including one Malmesbury train).
Cleaning standards: Detailed specifications for interior semi-intensive and light cleaning.
Semi-intensive cleaning includes: window cleaning with squeegee and soapy solution; floor sweeping and mopping with multi-purpose cleaner/disinfectant; immediate cleaning and disinfection of blood/bodily fluid spills; dusting of seats, panels, walls, arm-rests, cabs, heaters; cleaning of ceilings, walls, luggage racks; driver and guard compartment cleaning (no water in driver's cab).
Light cleaning includes: removal of dirt, litter, sweeping with soft broom; cleaning of luggage racks/panels with damp cloth and appropriate chemical; dusting; immediate disinfection of spills; basic cleaning of driver/guard compartments.
Staffing requirements: Detailed shift schedules and cleaner numbers for weekdays and weekends across multiple stations (Cape Town, Malmesbury, Worcester, Wellington, Kraaifontein, Belville, Fishhoek, Strand, Chris Hani, Kapteinsklip).
Supervisors: Two per shift on weekdays, one on weekends, based at Cape Town Station.
Objective: Improve service turnaround times, ensure cleanliness and hygiene for approximately 620,000 commuters and 4,500 staff, and enhance commuter experience.
Methodology
Source: RFP for Coach cleaning for turn around stations.pdf
Bid responses should be clear, concise, and follow a clear methodology explained in an executive summary.
Use numbered headings, bullet points, sections, appendices, and schedules for clarity.
Address each RFP requirement succinctly, using defined terms, and indicate interpretation of any differing terminology.
Experience & Qualifications
Source: RFP for Coach cleaning for turn around stations.pdf
Background highlights the scale: trains used by approximately 620,000 commuters and 4,500 staff, requiring high cleanliness standards.
Desired outcome: Appoint a service provider experienced in performing cleaning tasks safely and efficiently.
Benefits include receiving services from companies whose area of expertise is cleaning, ensuring safe and efficient task accomplishment.
Pricing Schedule
Source: RFP for Coach cleaning for turn around stations.pdf
Financial proposal must be submitted separately in Volume 2, containing Tender Form C and Price Schedule.
PRASA may request annual financial statements signed by a professional accountant for due diligence.
PRASA reserves the right to negotiate market-related prices with the highest-scoring bidder, then second, then third, or cancel the bid.
No changes to bid rates accepted after closing date unless contract specifically allows.
All costs borne by bidder; no reimbursement for preparatory costs.
Financial Requirements
Source: RFP for Coach cleaning for turn around stations.pdf (RFP)
Submit financial proposal separately in Volume 2 (sealed envelope): Includes Tender Form C and Price Schedule.
Pricing must be detailed in the Pricing Schedule (Annexure C).
Performance and bid bonds are mentioned as 'where applicable' but specifics are not detailed in extracted text.
PRASA may request annual financial statements signed by a professional accountant for due diligence.
PRASA reserves the right to negotiate market-related prices with the highest-scoring bidder, and if unsuccessful, proceed to the second or third highest.
No changes to bid rates are accepted after closing date unless contract specifically allows.
All costs are borne by the bidder; no reimbursement for preparatory costs.
PRASA may disclose quoted prices.
Total cost of ownership and continuous improvement initiatives may be considered.
Compliance Requirements
Source: RFP for Coach cleaning for turn around stations.pdf (RFP)
Mandatory registration on National Treasury's Central Supplier Database (CSD): Provide supplier number and unique registration reference. Access at https://secure.csd.gov.za. Foreign suppliers without a local entity are exempt.
Tax compliance: Must be compliant with all applicable tax legislation. Provide Tax Compliance Status (TCS) Pin for verification via CSD. Submit completed SBD 1.
For consortia/JV/subcontractors: Each party must be CSD registered and tax compliant.
B-BBEE: Joint ventures or consortia with B-BBEE entities must state intention in submission. Submit signed JV/consortium agreement or written confirmation of intent, detailing percentage split and responsibilities. Award only after signed agreement submitted.
Legal compliance: Bidder must comply with all applicable laws and regulations.
Confidentiality: Bidders must treat RFP information as confidential, sign confidentiality undertakings if required, and return confidential information on demand.
Protection of personal data: Process personal data only for evaluation and award purposes.
Equipment and chemicals: Service provider must supply all fit-for-purpose cleaning equipment and consumables, and maintain equipment.
Health & Safety
Source: RFP for Coach cleaning for turn around stations.pdf
Compliance: Service provision must comply with Health and Safety Act and Railway Safety Act.
Cleaning procedures: Include immediate cleaning and disinfection of blood/bodily fluid spills (e.g., vomit) using deodorant to counteract smells.
Safety equipment: Bidders must supply all cleaning equipment and consumables, including items like dust masks and hand gloves.
Specific rules: No water allowed in driver's cabs; use damp cloth with soapy solution only.
Benefits: Project ensures compliance on health and safety of commuters and employees using PRASA's train services.
Contractual Terms
Source: RFP for Coach cleaning for turn around stations.pdf
Confidentiality: Bidders must treat all RFP information as confidential, may share with subcontractors/employees/advisers under confidentiality obligations, and return information on demand. PRASA may require signed confidentiality undertakings.
PRASA's rights: Modify RFP goods/services/works and request re-bidding; withdraw or amend RFP without notice or liability; reject non-conforming proposals; disqualify late submissions; call for additional documents; withdraw RFP for good cause; award contract anytime after closing; make no award; validate bidder information; request financial statements for due diligence; not accept bid rate changes after closing unless contract allows.
Liability disclaimer: PRASA and its advisers disclaim liability for adequacy, accuracy, or completeness of information in the RFP. No representations or warranties are given.
Governing law: South African law applies.
Section
Source: RFP for Coach cleaning for turn around stations.pdf
Evaluation methodology is outlined in Section 5 of the RFP.
Preference points will be awarded according to the Preferential Procurement Policy Framework Act (PPPFA).
Bidders must submit SBD 6.1 Preference Points Claim Form.
DocumentRFP Annexures.zipReview complete
Description
Source: RFP Annexures.zip
Scope: Appointment of service provider for provision of semi-intensive and light coach cleaning services for turnaround stations in the Western Cape region for 36 months.
Contract includes standard forms: Invitation to Bid, Terms and Conditions, Tender Form, Site Inspection/Pre-tender Briefing, Statement of Works, Security Screening, Acknowledgment, Bidder’s Disclosure, Preference Points Claim Form.
Performance-based contract outlines terms: interpretation, general description, appointment, contract term, fixed price, equipment, liability, warranties, insurance, obligations, disputes, breach, jurisdiction, confidentiality, variation, force majeure, cession, indemnification, insolvency, general clauses, domicilium, and signature.
Pricing schedule instructions require inclusion of all costs: labour, relievers, chemicals, consumables, tools, equipment, machinery, uniforms, and CPI escalations.
Important Dates
Source: RFP Annexures.zip (RFP)
Closing date: 17 August 2026.
Closing time: 12:00 PM.
Compulsory tender briefing meeting:
Date: 28 July 2026.
Time: 10:00 AM.
Venue: Cape Town Station (Shosholoza Mely Waiting Area).
Bidders failing to attend the compulsory briefing session will be disqualified.
Tender documents can be downloaded from National Treasury e-tender website with effect from 14 July 2026.
Arrangements for bid availability before closing date can be made if the prospective bidder attended the compulsory briefing.
Deadline for RFP clarification requests: before 31 July 2026.
Contact Information
Source: RFP Annexures.zip (RFP)
Contact for RFP clarifications: Ntombikhona Lurani.
No other contact details (phone, address) are explicitly provided in the extracted text.
Submission Guidelines
Source: RFP Annexures.zip (RFP)
Submit bids by the stipulated time to the correct address. Late bids will not be considered.
All bids must be submitted on the official forms provided (not to be re-typed) or online.
Bids may be deposited in the bid box situated at the specified street address (address not detailed in extracted text).
Bidders must register on the Central Supplier Database (CSD) to upload mandatory information: business registration/directorship/membership/identity numbers, tax compliance status, and banking information.
If not registered on the CSD, mandatory information may not be submitted with the bid documentation.
The successful bidder will be required to fill in and sign a written contract form (SBD7).
Provide acceptable documentary proof of coverage for Workmen’s Compensation, Securities and Insurance within 30 working days of contract award notification.
Failure to provide required particulars may render the bid invalid.
Evaluation Criteria
Source: RFP Annexures.zip (RFP)
Eligible bidders must: be registered on CSD with valid tax compliance; attend compulsory briefing session; pass security screening (no convictions, judgments, insolvency in last 5 years); have capacity to provide 47 cleaning staff (45 cleaners + 2 supervisors) plus 10% relievers; comply with all labor legislation including National Minimum Wage Act; possess or obtain public liability insurance; submit B-BBEE certification/affidavit for preference points; not be listed on Register for Tender Defaulters or List of Restricted Suppliers; have no conflict of interest with PRASA employees; be legally registered entity in South Africa (or have local branch/permanent establishment).
Technical Specifications
Source: RFP Annexures.zip (RFP)
Scope: Provision of semi-intensive and light coach cleaning services for turnaround stations in the Western Cape region.
Contract period: 36 months.
Service provider must supply all personnel, equipment, tools, materials, and consumables required.
Service provider must provide all soaps, detergents, polish, etc., at its own cost.
Service provider must equip personnel with necessary equipment and training.
Uniform and employee identification cards must be worn by personnel at all times on duty.
Service provider must provide relievers: an additional 10% of total staff to cover absences.
Cleaning frequency for different areas to be set out as per RFQ specification.
Service provider must comply with Occupational Health and Safety Act and all safety rules.
Service provider's 'Person in Charge' must inspect all areas weekly and submit written report to PRASA.
Financial Requirements
Source: RFP Annexures.zip (RFP)
Contract is for a fixed amount (to be inserted) inclusive of VAT.
Labour salary increments to be adjusted in accordance with approved labour-gazetted rates.
Contract value variation only if PRASA requests variation of scope following supply chain management process.
Invoicing must be in accordance with payment schedule (Annexure C), include VAT number, full details, valid tax invoice, and vendor number.
Pricing schedule must be submitted in a separate envelope (Envelope 2).
Tendered amount must include all costs: labour, staff relievers, chemicals, consumables, tools, equipment, machinery, and uniforms.
Declare hourly rates (normal daily, Saturday, SUN/PPH) as per gazette for the year of tender; rates must be consistent in calculations.
Inconsistency in declared rates vs. calculations may lead to disqualification or correction by PRASA.
Pricing schedule includes annual amounts for Year 1, with CPI escalations factored in for Year 2 and Year 3.
Contractor must comply with National Minimum Wage Act and other regulated labour conditions and SARS requirements within pricing structure.
Compliance Requirements
Source: RFP Annexures.zip (RFP)
Mandatory Central Supplier Database (CSD) registration.
Tax Compliance Status (TCS) or PIN from SARS required; can be obtained via e-filing.
Submit TCS or PIN with bid; if not available but registered on CSD, provide CSD number.
For consortia/joint ventures/sub-contractors, each party must submit separate proof of TCS/PIN/CSD number.
Foreign suppliers not resident in RSA, without a branch/permanent establishment/source of income in RSA, are not required to obtain TCS/PIN.
B-BBEE requirements: Points allocated for specific goals as per evaluation criteria.
Provide proof of B-BBEE status (certificate/affidavit) and ownership (CIPC documents, ID copies).
Provide acceptable documentary proof of coverage for Workmen’s Compensation, Securities and Insurance within 30 working days of award notification.
Compliance with Preferential Procurement Policy Framework Act 2000 and Regulations 2022.
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
2Inferred operational need
The scope includes semi-intensive and light coach cleaning of approximately 47 EMU trains daily, including driver and guard compartments, with specific cleaning standards for floors, windows, seats, and bodily fluid spills.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for MAKGAI COMMODITIES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
3Mandatory requirement
Questions must be submitted via the RFP Clarification Form to [email protected] by 31 July 2026; responses will be shared with all bidders who attended the briefing.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records MAKGAI COMMODITIES as appointed for this tender.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
4Inferred operational need
Problem: Currently no permanent service provider for coach cleaning covering operational services/support for Metrorail.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
Tenders-SA records other appointments with overlapping scope terms for MAKGAI COMMODITIES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
5Inferred operational need
Scope: Provide highest cleanliness service to Metrorail trains, complying with cleaning sector regulations, Health and Safety Act, and Railway Safety Act.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
Tenders-SA records other appointments with overlapping scope terms for MAKGAI COMMODITIES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
6Inferred operational need
Coverage: Services at turnaround stations; fleet of approximately 80 EMU over 36 months, with around 47 in daily service (including one Malmesbury train).
Threshold: 36 months
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
Tenders-SA records other appointments with overlapping scope terms for MAKGAI COMMODITIES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
7Mandatory requirement
Bidders must familiarise themselves with cleaning requirements, indicative waterless cleaning procedures, schedule of trains, NEL report, and set working summary to price accurately.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for MAKGAI COMMODITIES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
15Inferred operational need
Semi-intensive cleaning includes: window cleaning with squeegee and soapy solution; floor sweeping and mopping with multi-purpose cleaner/disinfectant; immediate cleaning and disinfection of blood/bodily fluid spills; dusting of seats, panels, walls, arm-rests, cabs, heaters; cleaning of ceilings, walls, luggage racks; driver and guard compartment cleaning (no water in driver's cab).
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for MAKGAI COMMODITIES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
16Inferred operational need
Light cleaning includes: removal of dirt, litter, sweeping with soft broom; cleaning of luggage racks/panels with damp cloth and appropriate chemical; dusting; immediate disinfection of spills; basic cleaning of driver/guard compartments.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for MAKGAI COMMODITIES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
18Inferred operational need
Scope: Appointment of service provider for provision of semi-intensive and light coach cleaning services for turnaround stations in the Western Cape region for 36 months.
Threshold: 36 months
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
Tenders-SA records other appointments with overlapping scope terms for MAKGAI COMMODITIES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
24Mandatory requirement
Bids must be submitted in two sealed envelopes (Volume 1: technical/compliance, Volume 2: financial) to the PRASA Tender Drop Off Office, 3 Old Marine Drive, Cape Town, 8000, by 17 August 2026 at 12:00.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for MAKGAI COMMODITIES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
25Inferred operational need
PRASA's rights: Modify RFP goods/services/works and request re-bidding; withdraw or amend RFP without notice or liability; reject non-conforming proposals; disqualify late submissions; call for additional documents; withdraw RFP for good cause; award contract anytime after closing; make no award; validate bidder information; request financial statements for due diligence; not accept bid rate changes after closing unless contract allows.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
Tenders-SA records other appointments with overlapping scope terms for MAKGAI COMMODITIES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
27Inferred operational need
PRASA may request annual financial statements signed by a professional accountant for due diligence.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records MAKGAI COMMODITIES as appointed for this tender.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
33Inferred operational need
PRASA reserves the right to negotiate market-related prices with the highest-scoring bidder, and if unsuccessful, proceed to the second or third highest.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for MAKGAI COMMODITIES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
39Mandatory requirement
Bidders must register on the Central Supplier Database (CSD) to upload mandatory information: business registration/directorship/membership/identity numbers, tax compliance status, and banking information.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records MAKGAI COMMODITIES as appointed for this tender.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
40Inferred operational need
Provide acceptable documentary proof of coverage for Workmen’s Compensation, Securities and Insurance within 30 working days of contract award notification.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records MAKGAI COMMODITIES as appointed for this tender.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
52Inferred operational need
Background: Western Cape region operates a fleet of long-distance and local train sets used by Metrorail for suburban rail. Additional sets are spare coaches in staging yards.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records MAKGAI COMMODITIES as appointed for this tender.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
58Mandatory requirement
Bidders must be registered on the Central Supplier Database (CSD) and provide a valid Tax Compliance Status (TCS) PIN; tax compliance must be maintained for the entire contract term.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records MAKGAI COMMODITIES as appointed for this tender.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
59Mandatory requirement
BRIEFING SESSION
COMPULSORY VENUE: CAPE TOWN STATION (SHOSHOLOZA MELY WAITING AREA)
DATE: 28 July 2026
TIME: 10H00
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: Eligibility criteria · eligibility
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for MAKGAI COMMODITIES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
60Mandatory requirement
Compliance: Service provision must comply with Health and Safety Act and Railway Safety Act.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records MAKGAI COMMODITIES as appointed for this tender.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
72Mandatory requirement
Mandatory registration on National Treasury's Central Supplier Database (CSD): Provide supplier number and unique registration reference. Access at https://secure.csd.gov.za. Foreign suppliers without a local entity are exempt.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records MAKGAI COMMODITIES as appointed for this tender.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
73Mandatory requirement
Tax compliance: Must be compliant with all applicable tax legislation. Provide Tax Compliance Status (TCS) Pin for verification via CSD. Submit completed SBD 1.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records MAKGAI COMMODITIES as appointed for this tender.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
76Mandatory requirement
Confidentiality: Bidders must treat RFP information as confidential, sign confidentiality undertakings if required, and return confidential information on demand.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records MAKGAI COMMODITIES as appointed for this tender.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
94Mandatory requirementConflicting classification
Must attend compulsory briefing session; must be tax compliant and registered on National Treasury's Central Supplier Database; must submit all required returnable documents; joint ventures/consortia must submit agreement or written confirmation; must comply with all applicable laws; foreign suppliers without local entity need not register on CSD.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records MAKGAI COMMODITIES as appointed for this tender.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
96Inferred operational need
Contract includes standard forms: Invitation to Bid, Terms and Conditions, Tender Form, Site Inspection/Pre-tender Briefing, Statement of Works, Security Screening, Acknowledgment, Bidder’s Disclosure, Preference Points Claim Form.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records MAKGAI COMMODITIES as appointed for this tender.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
97Inferred operational need
Objective: Perform semi-intensive and light coach cleaning to improve service turnaround times and commuter experience, upholding PRASA as a public transport mode of choice.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
Tenders-SA records other appointments with overlapping scope terms for MAKGAI COMMODITIES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
102Inferred operational need
Objective: Improve service turnaround times, ensure cleanliness and hygiene for approximately 620,000 commuters and 4,500 staff, and enhance commuter experience.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for MAKGAI COMMODITIES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
111Mandatory requirement
Confidentiality: Bidders must treat all RFP information as confidential, may share with subcontractors/employees/advisers under confidentiality obligations, and return information on demand. PRASA may require signed confidentiality undertakings.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records MAKGAI COMMODITIES as appointed for this tender.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
112Inferred operational need
Liability disclaimer: PRASA and its advisers disclaim liability for adequacy, accuracy, or completeness of information in the RFP. No representations or warranties are given.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records MAKGAI COMMODITIES as appointed for this tender.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
117Mandatory requirement
Bidders must complete and submit all mandatory returnable documents (Forms A-H, SBD 4, SBD 6.1) and comply with B-BBEE requirements; joint ventures/consortia must submit a signed agreement or written intention.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records MAKGAI COMMODITIES as appointed for this tender.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
118Mandatory requirement
B-BBEE: Joint ventures or consortia with B-BBEE entities must state intention in submission. Submit signed JV/consortium agreement or written confirmation of intent, detailing percentage split and responsibilities. Award only after signed agreement submitted.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Eligible bidders must: be registered on CSD with valid tax compliance; attend compulsory briefing session; pass security screening (no convictions, judgments, insolvency in last 5 years); have capacity to provide 47 cleaning staff (45 cleaners + 2 supervisors) plus 10% relievers; comply with all labor legislation including National Minimum Wage Act; possess or obtain public liability insurance; submit B-BBEE certification/affidavit for preference points; not be listed on Register for Tender Defaulters or List of Restricted Suppliers; have no conflict of interest with PRASA employees; be legally registered entity in South Africa (or have local branch/permanent establishment).
Threshold: Minimum Wage Act
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records MAKGAI COMMODITIES as appointed for this tender.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
APPOINTMENT OF OCCUPATUIONAL HEALTH HYGIENISTS CONSULTANT TO CONDUCT OCCUPATIONAL HYGIENE SURVEYS FOR A PERIOD OF A MONTH AT PRASA IN THE EASTERN CAPE REGIONECR/RISK/08/11/2025