Supply and delivery of a skid-mounted lpg reciprocating compressor package for petrosa refinery in mossel bay

• Ensure all required returnable documents are completed and submitted with your bid.

• The document indicates insufficient searchable text for compliance requirements. AI extraction of the full document is recommended to identify B-BBEE, tax, CIDB, or other compliance conditions.

Returnable Documents: The document mentions returnable documents but does not specify what they are or provide submission details.

• Closing date for tender submissions: 3 June 2026 at 12:00.
• Mandatory bid clarification meeting: Date and time to be advised separately.

• Submit a complete tender package with all mandatory returnable documents: Preliminary Piping & Instrumentation Diagram (P&ID), General Arrangement drawing, completed Motor Datasheet, completed Compressor Datasheet, and Electrical & Instrumentation Declaration of Compliance.
• The Declaration of Compliance must detail any deviations from technical specifications, including: description of deviation, technical justification, and proposed alternative solution.
• Quote two delivery options: normal delivery (weeks from order) and expedited delivery (weeks from order, with additional cost if applicable).
• Attend the mandatory bid clarification meeting (date/time to be advised separately). Failure to attend may result in disqualification.
• Submission address and deadline are not specified in this document; refer to the main tender advertisement for these details.

Mandatory criteria:

• Vendor must have experience in supplying LPG compressor packages for hazardous areas (Zone 2).
• Ability to comply with South African standards and certifications (e.g., SANS, IA, PER).
• Provision of all required documentation (datasheets, drawings, certifications, manuals, Spare Parts Interchangeability Record (SPIR)).
• Capacity to provide on-site commissioning and training (minimum 3 days).
• Local support: Availability of spare parts in South Africa or authorized local representatives/agents.

Preferred criteria:

• Experience with Rockwell PLC systems (PetroSA’s standardized control system).
• Previous work with PetroSA or similar refinery projects.
• Ability to meet expedited delivery timelines.

Scope:

• Supply a complete, skid-mounted, electrically driven LPG reciprocating compressor package for offloading LPG from road tankers.
• Package must include: compressor, driver, all ancillary systems, fully integrated control panel, pressure safety valve, air cooler.
• Must be fully assembled, wired, tested, and ready for connection to site power, process piping, and main plant control system.
• Vendor scope includes: Instrument Function testing, commissioning, operator and maintenance training, and Site Acceptance Testing (SAT). Maximum discharge flow: 50m³/hr.
• Final PetroSA approval required before procurement of major equipment (compressor, motor, panel, instruments).

Standards and Certifications:

• Comply with: Occupational Health and Safety Act, Driven Machinery Regulations, SANS 10108, SANS 60079 series, SANS 10142-1.
• Required certifications: Ex certificates for all electrical components in hazardous areas (ATEX/IECEx/IA), Pressure Equipment Regulations (PER)/PED certification as per SANS 347 (if applicable), manufacturer’s test reports, compliance declaration.
• All electrical/instrumentation equipment must be certified for Zone 2 hazardous area (Gas Group IIA, Temperature Class T2) with valid South African Inspection Authority (IA) Certificates of Conformity.

Electrical/Control Systems:

• Power supply: 525V AC, 3-phase, 50Hz.
• Motor: WEG, minimum IE2 efficiency, TEFC enclosure, IP55, Ex-certified for Zone 2, with valid IA certificate.
• Control panel: Stainless steel (Grade 316/304) or 3CR12, IP65, Zone 2 certified, with specified isolators, motor starter (DOL), controls, indications, and wiring.
• Instrumentation/control signals: 24V DC powered; analog signals 4-20mA; binary signals volt-free contacts. Interface via a dedicated Zone 2 junction box.

Mechanical Specifications:

• Knock-out drum (suction pot): Carbon steel (ASTM A516 Gr 70 or equivalent), design pressure 2400 kPa (min), temperature range -45°C to 65°C, ASME Section VIII Div 1 or equivalent, with PER certificate.
• Piping within skid: Carbon steel, Schedule 40 minimum, forged steel fittings, full penetration welding, 300# ANSI flanges with spiral wound gaskets.

Documentation and Deliverables:

• Submit for approval: Layout, electrical, instrumentation drawings; all certificates; FAT/SAT reports; operating/maintenance manuals; spare parts list with local availability details.
• Provide a complete Spare Parts Interchangeability Record (SPIR).
• Civil works: Provide foundation data (skid dimensions, weights, support points, anchor bolt details, load data) with tender.

Commissioning and Training:

• Commissioning scope: Pre-commissioning checks, functional testing, control system interface testing, performance checks, defect rectification, handover.
• Training scope: Safe start-up/shutdown, control panel functions, protections, maintenance, troubleshooting, and interface overview.

• Provide a detailed commercial breakdown in ZAR (excluding VAT) for the following line items:

• Compressor skid (complete as per scope).
• Commissioning spares.
• Site commissioning and training (3 days inclusive of travel/accommodation).
• Optional: Expedited delivery (if different from normal).

• Clearly price commissioning support (number of site days/rates), training, and site & medical induction as separate tender pricing items.

• The successful vendor is responsible for ensuring the entire package meets all stated South African regulatory and certification standards.
• Specific compliance documents (e.g., CSD, tax, B-BBEE, CIDB, CIPC, professional registrations) are not mentioned in this technical specification. Refer to the main tender documents for standard SCM compliance requirements.

• Contact person details are displayed on the top screen of each step in the online submission portal.

• Submit electronically via the PetroSA online portal. Follow the step-by-step process: log in, accept terms and conditions, view all attached documents (mandatory), complete the tender questionnaire (not the evaluation criteria questionnaire), enter price and lead time in the designated fields, upload required attachments with descriptions and sequence numbers, and submit the tender.
• The tender reference number for this bid starts with prefix AHT.
• After submission, generate and export a 'Supplier Submission Report' for your records.
• Critical: Any price change after submission requires a full resubmission. The original tender is cancelled by the price change, and if not resubmitted, no tender will be on record.

• Must be a registered supplier or willing to register on PetroSA’s portal.
• Ability to supply and deliver the specified LPG gas compressor two-cylinder.
• Compliance with all legal and regulatory requirements for supplying industrial equipment in South Africa.
• Experience or capability in manufacturing/supplying LPG gas compressors.
• Adherence to industry standards for safety and performance (implied).

• Detailed line item specifications for the LPG gas compressor two-cylinder can be accessed via the 'View Line Item Specification' and 'Print Listing' functions in the portal.
• Exported reports can be saved in Word, Excel, or PDF format for reference.

• Insert your price in the 'Response Price' field and lead time in the 'Lead Time' field on the portal.
• Prices are temporarily saved but only recorded in the database upon final submission of the tender.
• Resubmission is required if prices are changed after initial submission.

CSD National Support: Phone 012 406 9222, Email [email protected]. Provincial contacts: https://secure.csd.gov.za/Feedback/ProvincialContacts. PetroSA Support: Phone 012 663 8815, Email [email protected]. PetroSA Tender Consultant: Phone 021 928 4731 (additional details on the online tender).

1. Phase 1: Register on the Central Supplier Database (CSD) at www.csd.gov.za by following the provided steps. 2. Phase 2: PetroSA-specific registration: Log in with provided credentials (Username: MAAA..., User Code: MAAA..., Password: newuser), change password, and proceed to the 7-step registration wizard. 3. Complete all mandatory fields in each step. Local suppliers must fill in B-BBEE information and save. 4. Upload required documents (e.g., B-BBEE certificate) via 'Manage Attachments'. Clear the form between multiple uploads. 5. Declare any 'Conflict of Interest' in Step 7 and save. 6. Ensure all documents are uploaded and saved successfully. Disqualification risk: Incomplete or missing mandatory fields or documents.

1. Suppliers must be registered on the National Central Supplier Database (CSD). 2. Local suppliers must provide valid B-BBEE information/certificate. 3. All submitted information is subject to vetting and verification by PetroSA's Database Administrator.

1. Mandatory registration on the Central Supplier Database (CSD) via www.csd.gov.za. 2. B-BBEE certificate required for local suppliers. 3. Conflict of Interest declaration mandatory.