Single-source appointment: data services and protest & public violence monitoring (ppvm) from institute for security studies (iss)

• This is a Memorandum of Understanding (MoU) between SASRIA SOC Ltd (a South African state-owned special risk insurer) and the Institute for Security Studies (ISS, an African non-profit research organisation).
• The MoU formalises collaboration to strengthen South Africa's capacity to anticipate and respond to systemic risks through data-driven insight.
• The partnership focuses on real-time protest and violence monitoring (PPVM), data analysis for risk modelling, and strategic foresight seminars.

• ISS Contact: Dr Fonteh Akum, Executive Director, Institute for Security Studies.
• ISS Address: Brooklyn Court, 361 Veale Street, Pretoria.
• ISS Email: [email protected].
• SASRIA Contact: Mpumi Tyikwe, Chief Executive Officer, SASRIA SOC Ltd.
• SASRIA Address: 36 Ficker Rd, Illovo, Sandton.
• SASRIA Email: [email protected].
• All official communication must be in writing and delivered by hand, certified email, or overnight courier.

This is a single-source tender directed specifically at the Institute for Security Studies (ISS). General eligibility criteria are not applicable as it is not an open competitive bid. However, the document implies the ISS's eligibility is based on its: 1. Established expertise in crime, justice, governance, and foresight analysis via its Crime Hub and African Futures and Innovation (AFI) programme. 2. Existing capacity to provide real-time protest and violence monitoring (PPVM). 3. Status as an African non-profit organization with a track record in research and capacity-building. 4. Ability to enter into a non-binding MoU and subsequent project-specific contracts.

• Purpose: Formalise collaboration between SASRIA and ISS to strengthen national resilience using real-time data, risk analysis, and foresight.
• Scope: Data collaboration and analysis using ISS protest, violence, and crime data for SASRIA's internal use; stakeholder engagement and capacity-building through policy dialogues and seminars; strategic research producing joint briefs and risk assessments.
• Key Areas of Cooperation: Provide SASRIA structured access to ISS PPVM and Crime Hub datasets; develop quarterly trend briefs and annual reports; generate early-warning alerts and hotspot analysis; produce joint scenario analysis briefs; co-host annual Strategic Foresight Seminar and quarterly stakeholder dialogues.
• Implementation: Governed by a two-year collaborative programme (November 2025 – December 2027) with an annual joint work plan outlining deliverables, responsibilities, and timelines.

• Collaboration will use real-time data, risk analysis, and long-term foresight to inform decision-making.
• Key activities include providing SASRIA with access to ISS datasets, developing trend briefs and reports, generating early-warning alerts, and co-hosting seminars and dialogues.

• This MoU establishes a non-financial partnership framework.
• Specific financial commitments (e.g., data costs, procurement, remuneration) will be agreed in separate project-specific agreements or contracts aligned with SASRIA and ISS policies.

• Duration: The MoU is valid from the last date of signature until 17 December 2027, guiding a two-year collaborative programme (November 2025 – December 2027).
• Renewal: Three months before expiration, partners meet to evaluate cooperation; may be extended through exchange of letters.
• Termination: Either partner may terminate by giving six months' advance written notice.
• Intellectual Property: Pre-existing IP remains owned by each partner. Jointly developed IP is jointly owned unless otherwise agreed in writing.
• Confidentiality: All confidential information exchanged must be kept confidential, even after MoU expiry or termination.
• Relationship: Partners remain independent entities; MoU does not create a legal partnership, agency, or joint venture.
• Non-exclusivity: Partners may work with other organisations.
• Non-binding: The MoU is a non-binding expression of intent and does not create legal obligations or monetary liability for non-performance.
• Amendments: Requires written mutual consent.
• Assignment: Not assignable or transferable without prior written approval.

• All communication under the MoU must be in writing, delivered by hand, certified email, or overnight courier to the specified addresses.
• ISS contact: Dr Fonteh Akum, Executive Director, Institute for Security Studies, Brooklyn Court, 361 Veale Street, Pretoria, email: [email protected].
• SASRIA contact: Mpumi Tyikwe, Chief Executive Officer, SASRIA SOC Ltd, 36 Ficker Rd, Illovo, Sandton, email: [email protected].

• Provision of protest and conflict event data over two years at an estimated contract value of R1,257,500.00 VAT Excl.

• BAC Meeting Date: 11 May 2026.

• Requesting Department: Actuarial.
• Prepared by: Bulungisa Jarana (Head of Business Intelligence).
• Reviewed by: Prudence Seabela (Contract Administrator).
• Supported by: Tebogo Ledwaba (Senior Strategic Sourcing Specialist).
• Endorsed by: Hayley Clarke (Chief Actuarial Officer).
• Recommended by: Pinky Hlungwani (Head of Procurement).

The tender is specifically for the Institute for Security Studies (ISS) only. Eligibility is based on ISS's ownership of the PPVM system, proven capability in monitoring protest activity over a decade, expertise in strategic foresight and data analytics, and existing compatibility with Sasria's ICT environment. The provider must be registered on the National Treasury Central Supplier Database (CSD) and maintain tax compliance.

• Service Required: Data services, protest and public violence monitoring (PPVM).
• Provider: Institute for Security Studies (ISS).
• Contract Duration: 24 months.
• Key Requirements:

• Provide real-time information on nationwide protest activity.
• Deliver consistent event classification, verified geospatial coordinates, and comprehensive longitudinal historical coverage.
• Integrate with Sasria's existing ICT/Azure analytics environment.

• ISS Capabilities:

• Operates the Protest and Public Violence Monitor (PPVM) and Crime and Justice Information and Analysis Hub.
• Provides strategic foresight, data analytics, and justice sector research.
• Offers near real-time data and forward-looking analysis for early warning and risk management.

• Total estimated cost: Approximately R1,257,500 over a two-year planning horizon.
• No additional infrastructure, licensing, or staffing costs anticipated.

• Estimated Contract Value (VAT Excl.): R1,257,500.00.
• Planning Horizon: Two years.
• Cost Structure: Professional fees and ad hoc event costs.
• No additional infrastructure, licensing, or staffing costs anticipated, as the solution uses Sasria's existing Azure analytics environment.

• Institute for Security Studies (ISS) is registered on the National Treasury Central Supplier Database (CSD).
• Tax status could not be verified.
• Bidders must resolve and update their tax compliance status on the CSD within 7 days. Failure to comply will result in withholding payment against the next invoice.

• This is a single-source procurement motivated by specialised data and analytical capabilities aligned with Sasria's mandate.
• A Memorandum of Understanding (MOU) exists for information sharing but is not a legally binding procurement instrument.
• Key considerations for single-source selection:

• Specialised expertise and proven capability of ISS.
• System integration and compatibility with existing ICT.
• Cost efficiency and value.
• Governance, security, and risk management.
• Continuity and scalability.

• Attachments include: CFO Approval, PR Form, MOA.
• ISS is registered on the National Treasury CSD; tax status is unverified.
• Bidders must update tax compliance status on CSD within 7 days or face payment withholding.

• Sasria requires a tool or service for real-time protest data to strengthen organisational resilience.
• Sasria operates as South Africa's sole provider of special risk insurance, covering politically motivated acts, riots, strikes, public disorder, and terrorism.
• Sasria has a dual mandate to conduct research into national risks and contribute to socio-economic development aligned with the National Development Plan.
• The collaboration with ISS aims to address both symptoms and root causes of unrest.

• Email: [email protected]
• Phone: +27 11 214 0800
• Address: 36 Fricker Road, Illovo 2196
• Postal Address: PO Box 653367, Benmore 2010
• Fax: +27 11 447 8630
• Website: www.sasria.co.za

This is not an open tender. The request specifically nominates the Institute for Security Studies (ISS) as the sole provider. Eligibility is based on ISS's proven 15-year track record with the PPVM/Crime Hub, existing MOUs with institutions like the IEC and SALGA, specialized expertise in protest monitoring and strategic foresight, and technical compatibility with Sasria's systems.

• The service required is real-time information on protest activity nationwide.
• The solution must deliver consistent event classification, verified geospatial coordinates, and comprehensive longitudinal historical coverage not replicated by publicly available data sources.
• The service will support Sasria's defence strategy framework for proactive risk mitigation and preparedness for unrest-related events.
• The contract is for a period of two years.
• The supplier's solution must be compatible with Sasria's existing ICT environment, including data ingestion pipelines, analytics tools, and reporting frameworks.
• The service utilises Sasria's existing Azure analytics environment.

• Procurement will proceed via a single-source approach with the Institute for Security Studies (ISS).
• ISS provides a unique combination of near real-time data and forward-looking analysis through its Protest and Public Violence Monitor (PPVM), Crime Hub, and African Futures and Innovation (AFI) programme.
• The supplier's existing infrastructure and support model allow for future enhancements without operational disruption.

• The ISS has been providing credible data and analysis on crime, violence, and the criminal justice system for almost 15 years.
• The PPVM has monitored trends in public protest, disruption, and violence since 2013, with formal MOUs with institutions like the IEC, SALGA, and CSIR.

• The total estimated cost is approximately R1,257,500 over two years, covering professional fees and ad hoc event costs.

• The total estimated cost for a two-year period is approximately R1,257,500.
• This covers professional fees and ad hoc event costs.
• No additional infrastructure, licensing, or staffing costs are anticipated.

• The supplier must adhere to POPIA for data governance.
• The financial agreement is a transparent 2-year agreement.

• The contract is for a period of two years.
• The single-source procurement approach is motivated by specialised expertise, system integration, cost efficiency, governance, and continuity.
• Key risks include data governance (mitigated by POPIA), financial risk (mitigated by a transparent 2-year agreement), and operational risk (mitigated by defined ownership and monitoring processes).

• The supplier must have proven expertise in protest and violence monitoring through the PPVM and Crime Hub.
• The supplier must have long-term strategic foresight capabilities from the African Futures and Innovation (AFI) programme.