Johannesburg water is requesting quotations for the supply of specialised payslip stationery. This tender is for the procurement of 60 boxes (1000 units per box) of custom-designed a4 payslips with specific printing, perforation, and security features. IT is aimed at suppliers with experience in secure document printing and the capability to meet detailed technical specifications.
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RFQRFQJW0077SM2026 Stationary Supply for Pay slip Printing.pdfReview complete
Description
Source: RFQJW0077SM2026 Stationary Supply for Pay slip Printing.pdf
Important Dates
20 Jul
2026
PUBLICATION
Tender Published
Tender was published
27 Jul
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
RFQJW0077SM2026 Stationary Supply for Pay slip Printing.pdf
Johannesburg Water SOC Ltd invites bids for the supply of specialized payslip printing stationery. The tender requires 60 boxes (1000 units/box) of custom-designed A4 payslip paper with specific security features, perforations, watermarks, and printing requirements. Bids must be submitted via the e-tender portal by 12:00 on 27 July 2026 and will be evaluated using the 80/20 preferential procurement system.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on 13 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
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Document read
Compliance review
Bid-ready summary
Supply 60 boxes of stationary for payslip printing, with 1000 units per box.
Submit 50 samples prior to mass production for printing quality testing.
Attach reference letters for payslip printing not older than 2 years.
Detailed specifications include A4 portrait paper, double-sided printing, specific watermarks and logos, perforations, L-shape punching, and a glue strip.
Mandatory requirements: Complete the Bill of Quantities/specification; attend compulsory site briefing if applicable; attach datasheet, reference letters, proof of certification/accreditation; no bids from persons in service of the state; no blacklisted bidders; quotes in PDF on company letterhead; submit Joint Venture Agreement if applicable.
Important Dates
Source: RFQJW0077SM2026 Stationary Supply for Pay slip Printing.pdf (RFQ)
Closing Date: 27 July 2026.
Closing Time: 12:00.
RFQ Validity Period: 60 days from the closing date.
Briefing Session: Not applicable (N/A).
Contact Information
Source: RFQJW0077SM2026 Stationary Supply for Pay slip Printing.pdf (RFQ)
Quotations received after the closing date and time will not be accepted.
Quotations must be on your company letterhead.
Ensure the total quotation value includes all applicable taxes; failure to include taxes will lead to disqualification.
Submit a copy of a valid B-BBEE certificate or sworn affidavit (non-compliant affidavit will be scored zero).
Ensure all attached MBD forms are duly completed and signed.
Submit a copy of a valid lease agreement or municipal account statement not older than 3 months and not in arrears for more than 90 days.
Acceptance of a quotation is subject to Johannesburg Water's Supply Chain Policy.
All suppliers must be registered on the Central Supplier Database (CSD).
Administrative returnable documents required: 1) Original valid Tax Clearance Certificate or valid SARS PIN (compulsory). 2) Valid B-BBEE certificate or affidavit (compulsory). 3) Municipal rates and taxes statement not older than 90 days in arrears (compulsory). 4) Signed Declaration of Interest (MBD 4) (compulsory). 5) Declaration of Bidder's past supply chain management practices (MBD 8) (compulsory). 6) Certificate of Independent Proposal Determination (MBD 9) (compulsory). 7) Proof of CSD registration / MAAA supplier number (compulsory). 8) Preference points claim form (MBD 6.1) (compulsory). 9) Company registration documents with ID copies of directors/shareholders (compulsory).
Evaluation Criteria
Source: RFQJW0077SM2026 Stationary Supply for Pay slip Printing.pdf (RFQ)
Suppliers must be registered on Central Supplier Database; cannot be persons in service of the state; cannot be blacklisted by National Treasury; must have valid B-BBEE status; must submit proof of municipal rates/taxes not in arrears for more than 90 days; must demonstrate past payslip printing experience with reference letters; must comply with POPIA requirements.
Technical Specifications
Source: RFQJW0077SM2026 Stationary Supply for Pay slip Printing.pdf (RFQ)
Scope: Supply of stationary for payslip printing.
Quantity: 60 boxes, with 1000 units per box.
Sample Requirement: Submit 50 samples prior to mass production for printing quality testing.
Reference Letters: Attach reference letters for payslip printing not older than 2 years.
Detailed Specifications: 1) A4 Paper Portrait size: 210 mm x 295 mm (8.27" x 11.69"). 2) Double-sided printing. 3) Inside payslip: JHB Water watermark inside, with Joburg logo left bottom corner and Johannesburg Water logo right bottom corner. 4) Outside payslip: The word 'CONFIDENTIAL' (font size 7 x 10mm) centred below the first perforation of 53mm; background is a repeat of small 5 x 3mm Johannesburg Water logos. 5) Four perforations: 53mm from top, 127mm from bottom, and two perforations on left and right sides (12mm each side). 6) L-shape punching 5mm inside payslip above the 53mm perforation, on both sides of the centre. 7) Glue strip: U-shape, inside, on bottom part. 8) The glue strip sticks to punched and perforated areas; when perforated areas are removed, complete data reflects inside (183mm x 242mm). The top perforated area (53mm x 210mm) remains visible when closed, containing employee details, numbers, and paypoints for distribution.
Pricing Schedule
Source: RFQJW0077SM2026 Stationary Supply for Pay slip Printing.pdf
Use Pricing Schedule – Firm Prices (MBD 3.1).
Only firm prices accepted; non-firm prices (including exchange rate variations) not considered.
Submit separate pricing schedule for each delivery point if pricing differs.
Offer valid for 60 days from closing date.
Include item quantity, description, unit price, total price, subtotal, VAT at 15%, grand total.
Declare compliance with specifications, brand/model, country of origin, delivery period and basis.
All delivery costs included in bid price.
Municipal rates and taxes must not be in arrears for more than 90 days.
Financial Requirements
Source: RFQJW0077SM2026 Stationary Supply for Pay slip Printing.pdf (RFQ)
Pricing must be firm; non-firm prices (including subject to exchange rate variations) will not be considered.
Total quotation value must include all applicable taxes (VAT, PAYE, income tax, UIF contributions, skills development levies).
Failure to include all applicable taxes will lead to disqualification.
All delivery costs must be included in the bid price for delivery at the prescribed destination.
Use the provided Pricing Schedule (MBD 3.1) for firm prices.
Municipal rates and taxes must not be in arrears for more than 90 days.
Compliance Requirements
Source: RFQJW0077SM2026 Stationary Supply for Pay slip Printing.pdf (RFQ)
Mandatory Registration: All suppliers must be registered on the Central Supplier Database (CSD).
Tax Compliance: Submit an original valid Tax Clearance Certificate or valid SARS PIN.
B-BBEE: Submit a valid B-BBEE certificate or sworn affidavit compliant with B-BBEE Practice Guide; non-compliant affidavit scores zero.
Municipal Compliance: Submit a copy of a valid lease agreement or municipal account statement not older than 3 months and not in arrears for more than 90 days.
Declarations: Submit completed and signed MBD forms: Declaration of Interest (MBD 4), Declaration of Bidder's past practices (MBD 8), Certificate of Independent Proposal Determination (MBD 9).
Company Registration: Submit company registration documents with ID copies of directors/shareholders.
Exclusion: No RFQ will be considered from persons in the service of the state.
Blacklisting: Bidders blacklisted by National Treasury or any National Authority due to non-performance will not be considered.
Joint Ventures: If applicable, submit a properly signed Joint Venture Agreement.
Submission Format: All quotes must be in PDF format (MS Word, Excel, pictures not allowed) and on company letterhead.
Contractual Terms
Source: RFQJW0077SM2026 Stationary Supply for Pay slip Printing.pdf
The offer must comply with specifications; indicate any deviations.
State the period required for delivery and whether delivery is firm/not firm.
Specify delivery basis.
All delivery costs included in bid price.
'All applicable taxes' includes VAT, PAYE, income tax, UIF, skills development levies.
Submit company details: name, registration number, type (Partnership, Pty Ltd, etc.).
Certify that information is true, preferences are claimed correctly, and documentary proof may be required.
Fraudulent claims may lead to disqualification, contract cancellation, damages, restriction from state business, and criminal prosecution.
Section
Source: RFQJW0077SM2026 Stationary Supply for Pay slip Printing.pdf
Evaluation uses the 80/20 preference point system.
80 points for price, 20 points for specific goals.
The system applies to requirements up to R50 million.
Points are awarded for price and specific goals.
Failure to submit proof for specific goals means no points claimed.
The organ of state may require substantiation of preference claims.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.