Supply and delivery of 7 rain intensity samplers for saeon (3‑year contract)

• Email for all enquiries: [email protected].
• Electronic submission portal: https://admin.etenders.gov.za.
• No specific contact name, telephone or fax numbers are provided in the document.

• Submit two electronic folders via the National Treasury e‑tender portal (https://admin.etenders.gov.za):

– Folder 1: Technical and compliance documents only (no pricing).

– Folder 2: Pricing schedule (SBD 3.1) only.

• Returnable documents include the signed SBD 1 (legal information), SBD 4 (administrative disclosures), SBD 6.1 (preference points), SBD 3.1 (pricing), reference letters, OEM certification letters, training plan, and all manuals.
• Closing time is 11:00 AM on 02 February 2026 (as per bid invitation). All submissions must be received by this time.
• Clarification questions must be submitted in writing to the contact email; NRF will distribute answers to all bidders within 2 working days. The last date for clarification questions is 7 working days after the closing date.
• Disqualification risks: missing any mandatory SBD form, including financial information in the technical folder, late submission, or failure to meet the minimum technical specifications.

• Stage 1 – Technical compliance: bid must meet all mandatory technical specifications (instrument outputs, operating range, logging, documentation, after‑sales support, training). Non‑compliant bids are disqualified.
• Stage 2 – Price competition: price quotes (inclusive of VAT) are scored; lower price receives higher points.
• Preference points (SBD 6.1) are added to the price score as per PPPFA.
• Final award: highest combined score (price points + preference points) after verification of tax status and due‑diligence on references.
• No counter‑proposals or variations are accepted.

Scope: Supply and deliver 7 rain intensity samplers (disdrometers or present‑weather sensors) for EFTEON over a 3‑year period, installed at the SAEON National Office, Pretoria.

Key instrument requirements:

– Measure hydrometeor size 0.2‑25 mm (≥30 size classes) and velocity 0.2‑10 m/s.

– Precipitation sensitivity ≤0.2 mm/h; accumulation resolution ≤0.2 mm; intensity accuracy <10 %.

– Output precipitation type, present‑weather class, kinetic energy, visibility.

– Operating temperature –20 °C to +50 °C; wind resistance up to 50 m/s; 12 V DC supply, ≤5 W power.

– Logging: manufacturer software on Windows, dedicated logger per unit, 90‑day storage, remote data access, compatible with external logger (e.g., Campbell CR1000x).

Documentation: user manuals, technical docs, maintenance schedule, spare parts list.

After‑sales support: software/firmware updates (on‑site or remote), telephone help‑desk, spare parts stock, warranty claims (GCC 15) from delivery to acceptance.

Training: up to 6 SAEON technicians, delivered at supplier’s premises or suitable venue, covering setup, routine maintenance, logger use and troubleshooting.

• Pricing to be submitted in a separate folder (SBD 3.1) in South African Rand, inclusive of VAT (15 %).
• Unit prices must be fully inclusive of all costs, taxes, delivery to SAEON, Didacta Building, Pretoria.
• Performance security (bank guarantee or irrevocable LC) to be provided within 30 days of award as per GCC 7.
• Payment terms: invoice with delivery note, payable within 30 days of receipt, unless delayed by missing documentation.
• No price variations allowed except as permitted in the contract or for approved adjustments.
• Supplier must provide a provisional costing for three‑year maintenance schedule.

• Legal identification: signed SBD 1 with Central Supplier Database (CSD) report.
• Ethical compliance: no conflicts of interest with NRF, clean business practices, independent bid (SBD 4).
• Technical qualifications: demonstrate capacity for instrument support, provide OEM certification, staff training records, at least two client reference letters, evidence of use in national/international networks.
• B‑BBEE: submit valid B‑BBEE certificate or affidavit; preference points may be awarded (SBD 6.1).
• Tax compliance: valid tax clearance certificate (original) from SARS.
• CIDB, CIPC, professional registrations: not explicitly required in the excerpt.
• Local content: not specified; standard GCC definitions apply.