Fire expert services for agrément south africa's technical executive committee (RFQ asa 02/09/2026)

Closing date: 01 September 2026 at 12:00 pm. No late submissions accepted. Date of issue: 27 August 2026. Technical Exco induction meeting is compulsory and must be attended by the person who will sit on the Technical Executive Committee (date not specified in the document).

All inquiries must be submitted in writing to [email protected]. No other contact with ASA personnel involved in this quotation is permitted during the process, except through existing service arrangements or as requested by ASA.

Submit electronically to [email protected] with the RFQ number (ASA 02/09/2026) as the subject reference. Only one electronic copy; if more than one is sent, the first submission takes precedence unless withdrawn in writing. No hard copies or physical submissions accepted. Late submissions will not be evaluated. All documents must be clear and visible, and in English. Returnable documents: CSD report; completed and signed SBD 4 (Declaration of Interest) and SBD 6.1 (Preference Points Claim); signed General Conditions of Contract; CV with over five years' Fire Engineer experience; at least three contactable reference letters; proof of professional body accreditation (e.g. IFE, ECSA); copy of Fire or related qualifications; B-BBEE certificate or sworn affidavit; CIPC registration certificate showing shareholding; identification documents of owners. Failure to submit any mandatory document leads to disqualification.

Documents to submit: CSD report; completed and signed SBD 4 and SBD 6.1; signed General Conditions of Contract; CV with 5+ years Fire Engineer experience; 3 contactable reference letters; proof of professional accreditation (IFE, ECSA); copy of Fire-related qualifications; B-BBEE certificate/sworn affidavit; CIPC registration certificate showing shareholding; identification documentation of owners. All proposals must be submitted electronically to [email protected] with the DOCUMENT number as subject reference. Only one electronic copy accepted; first submission takes precedence. No hard copies or physical submissions accepted.

Evaluation uses the 80/20 preference point system for acquisitions up to R50 million. Price: 80 points, calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin). Specific goals: 20 points, allocated as follows: SMMEs (5 points) – B-BBEE certificate or sworn affidavit; >50% Black female ownership (5 points) – CSD report or CIPC registration certificate showing shareholding; >50% Black youth ownership (5 points) – CSD report, CIPC certificate, or ID documents; >50% People with disabilities ownership (5 points) – CSD report, CIPC certificate, or ID documents. Total: 100 points. ASA reserves the right to investigate the bidder's financial position, previous contracts, skills availability, and workload. Contract awarded to the highest total points scorer, except where the law permits otherwise.

The appointed Fire Expert will advise the Technical Executive Committee on the pending certification of construction products and building systems. Duties include: reviewing test reports and draft certificates before the meeting; providing written and oral opinions; engaging in discussions with other experts and committee members; recommending approval or rejection of draft certificates. Deliverables: attend the compulsory Technical Exco induction meeting; attend the Technical Exco meeting (approximately 3 hours); submit written comments on Annexure A on or before the meeting date to the Board Secretary; recommend approval or non-approval of certification.

Mandatory requirements: Curriculum Vitae (CV) reflecting over five (5) years of experience as a Fire Engineer; at least 3 contactable reference letters where similar services have been rendered; proof of accreditation with a relevant professional body (e.g., IFE, ECSA); copy of qualifications in Fire or any related qualifications. Failure to submit any of these mandatory documents leads to disqualification. ASA reserves the right to investigate the bidder's financial position, previous contracts, availability of skills or knowledge, and existing workload.

Price schedule: Review draft certificates and reports – 4 hours at R1,800.00/hour = R7,200.00; Attend Technical Exco Meeting and prepare report (Annexure A) – 3 hours at R1,223.00/hour = R3,669.00; Total = R10,869.00. Remuneration is per National Treasury 2019 Remuneration Levels: Service Benefit Packages for Office Bearers of Certain Statutory and Other Institutions (Category A2). Flat rate of R1,800 per hour for preparations (4 hours preparation payable) and meeting sitting fee of R3,669. Bidders must confirm that prices and rates quoted cover all work and obligations under any resulting contract; mistakes in prices and calculations are at the bidder's own risk.

Remuneration is at a flat rate of R1,800 per hour for preparation (4 hours payable) and a meeting sitting fee of R3,669. Price schedule: Review draft certificates and reports – 4 hours at R1,800.00/hour = R7,200.00; Attend Technical Exco Meeting and prepare report (Annexure A) – 3 hours at R1,223.00/hour = R3,669.00; Total = R10,869.00. Remuneration is per National Treasury 2019 Remuneration Levels: Service Benefit Packages for Office Bearers of Certain Statutory and Other Institutions (Category A2). Bidders must confirm that prices and rates quoted cover all work and obligations under any resulting contract; mistakes in prices and calculations are at the bidder's own risk.

Registration on the National Treasury Central Supplier Database (CSD) is mandatory; no contract will be entered into with a service provider not registered on the CSD. Mandatory documents: CV reflecting over five (5) years of experience as a Fire Engineer; at least 3 contactable reference letters for similar services; proof of accreditation with a relevant professional body (e.g., IFE, ECSA); copy of qualifications in Fire or related qualifications. Completed and signed SBD 4 (Declaration of Interest) – disclosure must be true and complete in every respect; SBD 6.1 (Preference Points Claim); signed General Conditions of Contract. Failure to submit any mandatory document leads to disqualification.

B-BBEE certificate or sworn affidavit required as supporting evidence for SMME specific goal (5 points). Specific goals include >50% Black female ownership, >50% Black youth ownership, and >50% People with disabilities ownership, each worth 5 points, with supporting evidence from CSD report, CIPC registration certificate showing shareholding percentages, or identification documentation of all owners.

The successful bidder must enter into a Service Level Agreement (SLA) with ASA before the bid is awarded; the SLA forms the contractual basis for service delivery and performance measurement. Contract extensions are at the sole discretion of ASA. Proposals must remain valid for a minimum of three (3) months from the closing date. Copyright and intellectual property rights arising from the consultant's work are assigned to ASA; the consultant may not use, reproduce, or disseminate such works without prior consent from ASA. ASA reserves the right not to accept the lowest bid, to reject any or all proposals, and not to appoint any service provider. Appointment is subject to mutually acceptable contractual terms; if agreement is not reached, ASA may appoint an alternative supplier. Award announcements are made on the National Treasury website; no regret letters are sent. ASA reserves the right to extend the closing date, verify information, request documentary proof, appoint one or more service providers separately or jointly, and award the document as a whole or in part. The document is a request for proposals only, not an offer; submission is deemed acceptance of all terms and conditions. ASA makes no representations, warranties, or guarantees and has no liability. Omission to disclose material information, factual inaccuracy, or misrepresentation may result in disqualification or contract cancellation. Failure to comply with any terms and conditions invalidates the proposal. Tenderers assume all costs for proposal preparation; ASA is not responsible for any costs incurred.

Mandatory requirements: Curriculum Vitae (CV) reflecting over five (5) years of experience as a Fire Engineer; at least 3 contactable reference letters where similar services have been rendered; proof of accreditation with a relevant professional body (e.g., IFE, ECSA); copy of qualifications in Fire or any related qualifications. Failure to submit any mandatory documents leads to disqualification. Submission of procurement documents: National Treasury's Central Supplier Database (CSD) report (no contract if not registered); completed and signed Standard Bidding Documents SBD 4 and SBD 6.1; signed General Conditions of Contract.

Evaluation uses the 80/20 preference point system for acquisitions up to R50 million. Price points calculated using formula: Ps = 80(1 - (Pt - Pmin)/Pmin). Specific goals allocation: SMMEs (5 points) – B-BBEE certificate/sworn affidavit; >50% Black female ownership (5 points) – CSD report or CIPC registration certificate showing shareholding; >50% Black youth ownership (5 points) – CSD report, CIPC certificate, or ID documents; >50% People with disabilities ownership (5 points) – CSD report, CIPC certificate, or ID documents. Total points: Price 80, Specific goals 20. ASA reserves the right to investigate financial position, previous contracts, skills availability, and workload. Contract awarded to highest total points scorer.