Appointment of a structural expert to advise the technical executive committee of agrément south africa

• Submit the completed SBD 6.1 Preference Points Claim Form as part of your tender.
• Include all required proof/documentation to claim points for specific goals (SMME status, >50% Black female ownership, >50% Black youth ownership). Omission will be interpreted as not claiming those points.
• The organ of state may request substantiation of any preference claim before or after adjudication.

• Scoring system: 80/20 preference point system (80 points for price, 20 points for specific goals).
• Price scoring: Points calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt = tender price, Pmin = lowest acceptable tender price.
• Specific goals and points: SMMEs (10 points), >50% Black female ownership (5 points), >50% Black youth ownership (5 points).
• Total points: 100 (80 for price + 20 for specific goals).
• Tenderers must be registered entities (e.g., Partnership, Close Corporation, (Pty) Ltd) and provide a valid company registration number.

• Scope: Appointment of a structural expert to advise the Technical Executive Committee of Agrément South Africa.
• No additional technical deliverables, service levels, or standards specified in the provided document.

• Submit proof/documentation to claim preference points for: SMME status, >50% Black female ownership, >50% Black youth ownership.
• Failure to submit proof means no points are claimed for specific goals.
• The organ of state may verify claims at any time.
• Fraudulent claims may result in: disqualification, contract cancellation, cost recovery, restriction from state business for up to 10 years, and criminal prosecution.

• Submit the General Conditions of Contract document with your bid, duly signed by an authorised representative. This is mandatory for consideration.
• Bidders bear all costs of preparing, submitting, and presenting their response. No reimbursement will be provided by Agrément South Africa.
• Misrepresentations in your tender may lead to service termination and legal claims against you by Agrément South Africa.
• If you breach bid conditions, you must indemnify Agrément South Africa for any costs, damages, or losses incurred (e.g., investigations, bid process repetition).
• Ensure all personnel, agents, and subcontractors comply with bid terms. You remain fully responsible for their actions.
• Maintain strict confidentiality: Do not distribute, reproduce, or disclose any bid-related information without written approval from Agrément South Africa.
• Include a signed declaration on your cover letter confirming you did not access or use any proprietary information from Agrément South Africa to gain an unfair advantage.

Mandatory requirements (failure to meet any will disqualify):

• Not listed as a tender defaulter or restricted supplier on National Treasury’s registers.
• Tax compliant at the time of bid submission and for the full contract duration. Fraudulent tax clearance certificates will result in disqualification or contract cancellation.
• No involvement in corruption, fraud, collusive tendering, or anti-competitive conduct by the bidder, its members, directors, or senior management.
• Submission of a complete, signed bid with all required declarations and documents.

Preferred criteria (enhances competitiveness):

• Proven experience advising technical committees or similar bodies in structural engineering.
• Demonstrated capacity to meet SLA requirements, including allocated resources, inclusions/exclusions, and standard turnaround times.
• History of compliance with South African procurement laws, including the PPPFA Act.

• Upon award, Agrément South Africa and the successful bidder will negotiate and conclude a Service Level Agreement (SLA) to regulate specific terms for the structural advisory services.
• Your SLA must explicitly include:

• Resources allocated to Agrément South Africa.
• Detailed inclusions and exclusions of services.
• Standard turnaround times for deliverables.

• Agrément South Africa reserves the right to reject any bidder-proposed amendments or additions to the SLA if deemed unacceptable or risky.
• In case of conflict between your proposal and the final SLA, the SLA terms will prevail.

• No specific pricing format, bonds, or guarantees are prescribed in the document.
• Bidders are solely responsible for all costs incurred in preparing, submitting, and presenting their bid. Agrément South Africa will not cover these costs.
• Agrément South Africa is not liable for any bidder costs, damages, or losses arising from participation in the bid process.
• A penalty clause applies if commissions payable to Agrément South Africa (as per the SLA) are not adhered to. Penalties will be enforced as outlined in the SLA.
• Escape clause: Agrément South Africa may terminate or suspend the contract if funds become unavailable or services do not meet specifications. Payment will be made for services delivered up to the date of termination or suspension.

• Tax Compliance: Must be tax compliant at bid submission and for the entire contract duration. Verification against the Central Supplier Database (CSD) is mandatory. Non-compliance or fraudulent certificates will result in disqualification or contract cancellation.
• Tender Defaulters and Restricted Suppliers: Bidders listed on National Treasury’s Register of Tender Defaulters or List of Restricted Suppliers are ineligible. Awards may be withdrawn if blacklisting is discovered post-award.
• Conflict of Interest, Corruption, and Fraud: Disqualification risks include:

• Collusive tendering or anti-competitive conduct.
• Seeking unlawful assistance from Agrément South Africa employees or representatives.
• Offering or accepting gifts, gratuities, or inducements to influence procurement.
• Paying contingent fees or commissions tied to award outcomes.
• Past convictions for fraud or forgery, regardless of prison time served.

• Bidder Declaration: Your technical response must include a signed declaration committing to:

• Act honestly, fairly, and with due skill, care, and diligence in Agrément South Africa’s interests.
• Employ adequate resources, procedures, and technological systems for service delivery.
• Manage conflicts of interest transparently and treat Agrément South Africa fairly.
• Comply with all applicable statutory and common law requirements.
• Disclose material information, including potential conflicts or own interests.
• Avoid fraudulent or misleading advertising, canvassing, or marketing.
• Protect all confidential information obtained from Agrément South Africa.

• Department: Supply Chain Management. \n• No specific contact name, email, phone, or address provided.

• Bidders must submit a completed SBD4 Declaration of Interest form. \n• Bids will be disqualified if the SBD4 declaration is false, incomplete, or contains undisclosed conflicts of interest. \n• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified. \n• Submission method, deadline, and required returnable documents are not specified in the provided text.

• Bidders will be evaluated on the truthfulness and completeness of their SBD4 disclosure. \n• Automatic disqualification applies if: \n - Bidder is listed on the Register for Tender Defaulters or List of Restricted Suppliers. \n - Bidder has undisclosed conflicts of interest (e.g., state employment, relationships with procuring institution employees, or interests in related enterprises). \n - Bidder engaged in collusive bidding or disclosed bid terms to competitors. \n• No scoring method, thresholds, or preference points are specified.

• Scope: Appointment of a structural expert to advise the Technical Executive Committee of Agrément South Africa. \n• Deliverables, standards, capacity requirements, and service levels are not detailed in the provided text.

• Mandatory: Completion of SBD4 Declaration of Interest form, including disclosure of: \n - State employment of bidder or controlling persons. \n - Relationships with employees of the procuring institution. \n - Interests in other related enterprises. \n• No explicit mention of CSD, tax clearance, B-BBEE, CIDB, CIPC, professional registrations, or local content requirements.