Appointment of a roads engineering expert to advise agrément south africa’s technical executive committee on cold mix asphalt certification

Submit the following returnable documents with your bid: Signed General Conditions of Contract, duly completed bid/quotation response, technical proposal (including declarations per Section 3 of the document), and a cover letter declaring no access to ASA proprietary information. All documents must be signed by an authorised representative. ASA reserves the right to disqualify bids missing these documents or containing misrepresentations. Bidder bears all costs for preparation, submission, and presentations.

Disqualification risks: Non-tax compliance at any stage (award or contract term), appearance on National Treasury’s Register of Tender Defaulters or List of Restricted Suppliers, access to ASA proprietary information, collusive tendering, corruption, fraud, or past convictions for fraud/forgery. ASA may award to a lower-scoring bidder per PPPFA Act or negotiate terms with preferred bidders. Evaluation may include site inspections or product evaluations pre- or post-adjudication.

Scope: Appointment of a roads engineering expert to advise ASA’s Technical Executive Committee. Required deliverables: Post-award negotiation and conclusion of a Service Level Agreement (SLA) detailing: resources allocated to ASA, inclusions/exclusions, and standard turnaround times. Bidder must declare ability to: act honestly, fairly, and with due skill/care; employ effective resources, procedures, and technological systems; manage conflicts of interest; comply with all statutory/common law; disclose material information; avoid fraudulent practices; and prioritise ASA’s interests. In case of conflict, the SLA prevails over the bid proposal. ASA reserves the right to accept part of a tender or award to multiple bidders.

Bidder bears all costs for bid preparation, submission, and presentations. No compensation for costs incurred. Pricing must be submitted as part of the bid/quotation. Payment terms, penalties (e.g., for non-adherence to commission structures), and termination clauses (e.g., fund unavailability) will be defined in the SLA. ASA may accept part of a tender or negotiate terms with preferred bidders.

Mandatory: Valid tax clearance certificate (non-compliance may lead to award withdrawal or contract cancellation). Must not appear on National Treasury’s Register of Tender Defaulters or List of Restricted Suppliers. Bidder must confirm compliance with all statutory and common law requirements. Sub-contractors and personnel must also comply with all bid terms. B-BBEE compliance is implied but not explicitly detailed in the document.

Department: Supply Chain Management. No specific name, email, phone, or address provided in the document.

Submit a completed SBD4 Bidder’s Disclosure form. Disqualification risks: bidder or associated persons listed in the Register for Tender Defaulters or List of Restricted Suppliers. Bid will be disqualified if disclosure is incomplete or false. Collusive bidding (consultation with competitors on pricing, specifications, or bid decisions) is prohibited and may result in penalties, criminal investigation, or a 10-year public sector restriction. Bids must be submitted independently without competitor consultation, except for joint ventures/consortiums.

Bidders must not be listed on the Register for Tender Defaulters or List of Restricted Suppliers. Must provide complete and truthful disclosures. Must demonstrate independence from competitors and compliance with anti-collusion regulations. Joint ventures/consortiums must declare internal communications appropriately. Bids will be disqualified if disclosure is found to be false or incomplete.

Bidder must declare: (1) State employment of bidder/directors/trustees/shareholders/partners or controlling interests (provide full names, ID numbers, and state employee numbers if applicable). (2) Relationships with procuring institution employees (provide particulars if applicable). (3) Interests in other related enterprises bidding for the contract (provide particulars if applicable). Certification required that all information is true and complete. Non-compliance may result in bid rejection or action under PFMA SCM Instruction 22.

• Submit the completed SBD 6.1 Preference Points Claim Form as part of your tender.
• Include all required proof/documentation to claim preference points for specific goals (e.g., SMME status, ownership). Omission will be treated as a waiver of those points.
• The organ of state may request substantiation of preference claims at any time, including post-adjudication.

• Scoring system: 80/20 preference point system (80 points for price, 20 points for specific goals).
• Price points (80): Awarded using the formula Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt = tender price, Pmin = lowest acceptable tender price.
• Specific goals (20 points total): - SMMEs: 10 points. - >50% Black female ownership: 5 points. - >50% Black youth ownership: 5 points.
• Company type: Must be one of the following legally registered entities in South Africa: Partnership/Joint Venture/Consortium, One-person business/sole proprietorship, Close corporation, Public Company, Personal Liability Company, (Pty) Limited, Non-Profit Company, or State-Owned Company.
• Legal requirement: Valid company registration number is mandatory.

• Scope: Appointment of a roads engineering expert to advise the Technical Executive Committee of Agrément South Africa.
• Deliverables: Provide expert advisory services. No further technical details, standards, or service levels are specified in the provided document.

• Price must include all applicable taxes and exclude unconditional discounts.
• Rand value: Total estimated contract value at bid invitation, including all taxes.
• No bonds, guarantees, or payment terms are specified.

• Preference points require valid proof/documentation for: - SMME status (10 points). - >50% Black female ownership (5 points). - >50% Black youth ownership (5 points).
• Non-submission of proof forfeits points.
• Fraudulent claims may result in: disqualification, contract cancellation, cost recovery, 10-year business restriction from any organ of state, and criminal prosecution.
• Must comply with the Preferential Procurement Policy Framework Act, 2000, and its regulations.