Supply and delivery of ICT equipment – atns or tambo airport control centre tender (gauteng)

Closing date: 4 September 2026.

Closing time: 11h00 CAT.

Issue date: 21 August 2026.

Bid validity: proposals must remain valid for 60 days from submission.

Bidding procedure enquiries — Lesedi Mashiloane, email [email protected] (cc: [email protected]), telephone +27 11 607 1000. Include the reference number and description of the tender in the subject line.

Fraud hotline: 0800 222 335 (freecall, 24 hours), email [email protected], or via the Deloitte Tip-offs website www.tip-offs.com.

Submission channel — all bids must be submitted online via the e-Submission (e-Tender) system. Submissions sent by email will not be accepted or processed.

Bid structure — the bid must be submitted in two parcels:

• Parcel A: Administrative and Mandatory (Phase 1 & 2 evaluation) — general instructions and administrative requirements, excluding SBD 3.1 and SBD 6.1.
• Parcel B: Price and Specific Goals (Phase 3 evaluation) — SBD 3.1 Pricing Schedule, SBD 6.1 Preference Points Claim Form, CSD Report, CIPC documents, Shareholder Certificates, ID copies of shareholders, and a valid B-BBEE Certificate or Sworn Affidavit (for EMEs/QSEs).

Returnable forms — all must be completed, signed and submitted:

• SBD 1 (Invitation to Bid, Parts A and B): bidder details and terms and conditions; must be completed and signed.
• SBD 3.1 (Pricing Schedule): must be fully completed and signed.
• SBD 4 (Bidder's Disclosure): declaration of interest; each party to the bid must complete and return it.
• SBD 6.1 (Preference Points Claim Form): claims specific goal points.
• POPIA Consent form.

Disqualification risks:

• Late bids will not be accepted for consideration.
• Bids submitted without a completed and signed Invitation to Bid, Declaration of Interest, or pricing schedule will be deemed non-responsive.
• Bids without proof of CSD registration or application will be deemed non-responsive.
• Bids without a valid SARS tax compliance PIN or CSD number will be deemed non-responsive.
• Bids must be submitted on the official forms provided — not re-typed.

Bidders must submit a completed and signed SBD 3.1 - Pricing Schedule, SBD 6.1 - Preferential Points Claim Form, and other required documents.

The bid is evaluated using the 80/20-point system: 80 points for price and 20 points for specific goals.

Specific goals (20 points):

• 51% Black Owned suppliers: 10 points.
• 30% Black Woman Owned suppliers: 10 points.

Evidence required for specific goals: CSD Report, CIPC documents, Shareholder Certificates, ID copies of shareholders, and a valid B-BBEE Certificate or Sworn Affidavit (for EMEs/QSEs).

Bidders must claim specific goals in SBD 6.1.

Mandatory requirements (Stage 2):

• Minimum of two (2) reference letters for supply of ICT equipment (e.g., hard drives, servers) completed within the last five (5) years, on official letterhead, signed by an authorised representative, with contact details for verification.
• Specification sheet or product brochure for each item proposed, clearly showing all specification elements. Failure to submit a valid and current document will result in the bidder not being considered further.

Bidders that fail to meet any mandatory requirement will be deemed non-responsive and not eligible for further evaluation on price and specific goals.

Scope — supply and delivery of ICT equipment and related components as requested by ATNS during the contract period, on an as-and-when-required basis for three (3) years, at the OR Tambo International Airport Control Centre.

Equipment list (quantity 1 each unless stated):

• USB Optical Mouse (3-button wheel mouse with 3m cable or equivalent)
• USB Premium Keyboard with 3m cable or equivalent
• Cooling Fan for ProLiant DL360 DL360e DL360p Gen8 G8 Server - CPU Medics
• 16GB Ultra USB 3.0 flash drive
• 2TB Elements Portable External Hard Drive (USB 3.2 Gen 1/USB 3.0)
• 4TB Elements Portable External Hard Drive (USB 3.2 Gen 1/USB 3.0)
• Capacitor Pack 5.4V with 36-inch (914mm) cable for P222/P420 Smart Array Controllers (HPN: 660093-001, 654873-003 or equivalent)
• Cisco 2-Port Serial High-Speed WAN Interface Card or equivalent
• Motherboard supporting one processor, socket FCLGA2011, Intel Xeon E5-1600V3/V4 or E5-2600V3/V4 (selected models), 8 memory slots, up to 256GB RDIMM, 6 PCI slots or equivalent
• StorageWorks MSA2000FC SAS RAID Controller or equivalent
• Gigabit Single-Mode Media Converter RJ45 to Single-Mode SC Fiber (1000BASE-LX/LH to 1000BASE-T)
• Gigabit SFP to RJ45 Fiber Media Converter
• 10/100Mbps Multi-Mode SC Fibre Media Converter
• Single Mode Media Converter (10/100/1000Base-T to 1000Base-LX (SC), 20km)
• 24-inch Monitor
• mSATA 64GB Internal SSD Hard Drive or equivalent
• Business Projector (3200 ANSI Lumens, 1080P resolution, 16:9 aspect ratio)
• Shockproof Rugged Case for Galaxy Tab A9 Plus (11") - Black
• Tempered Glass Screen Guard for Galaxy Tab A9 Plus (11")
• Advanced Wireless Keyboard and Mouse Combo (2.4GHz Unifying USB Receiver, multimedia shortkeys, 3-year battery life, US Intl QWERTY, Black)

Delivery address: ATNS Control Centre, OR Tambo International Airport Gate 14, Bonaero Drive, Bonaero Park, Kempton Park, 1622.

Pricing form — SBD 3.1 (Pricing Schedule) must be fully completed and signed. The schedule requires annual rates for Year 1, Year 2, and Year 3 for each of the 20 equipment items, with a sub-total (VAT excluded), VAT at 15%, and a grand total.

Rate-based RFQ — the grand total is included solely for evaluation purposes and does not constitute the contract value. ATNS reserves the right to determine and establish a contract ceiling value for contract management purposes.

Completeness — the entire pricing schedule must be fully completed (100%) and all applicable line items priced. Failure to comply may result in the bid being declared non-responsive.

Validity — the offer must remain valid for 60 days from the closing date of the bid.

Costing — any budget amount indicated is a guide only; bidders must submit a fair and reasonable costing. All costs related to the assignment must be allowed for in the pricing schedule.

Pricing format — the pricing schedule (SBD 3.1) must be fully completed (100%) with all applicable line items priced. The grand total is included solely for evaluation purposes and does not constitute the contract value, as this is a rate-based RFQ.

Pricing structure — bidders must provide annual rates for Year 1, Year 2, and Year 3 for each item, with a sub-total (VAT excluded), VAT at 15%, and a grand total.

Contract value — ATNS reserves the right to determine and establish a contract ceiling value for contract management purposes.

Validity — offers must remain valid for 60 days from the closing date of the bid.

Non-responsive risk — bids without a price or with an incomplete price will be deemed non-responsive. A pricing schedule with one of the specified elements omitted may be considered non-responsive.

Costs — bidders bear all costs incurred in preparing and submitting their bid response.

CSD registration — all suppliers must be registered on the National Treasury Central Supplier Database (CSD) before submitting a bid. Proof of registration or proof of application must be submitted with the bid. No bid will be awarded to a bidder not registered on the CSD.

SARS tax compliance — bidders must submit their unique SARS tax compliance status PIN, which must remain valid for 60 days from submission. A printed tax compliance status certificate may also be submitted. Where no TCS is available but the bidder is registered on the CSD, a CSD number must be provided. Bids without any of these will be deemed non-responsive.

B-BBEE — a valid B-BBEE Certificate or Sworn Affidavit (for EMEs/QSEs) must be submitted to qualify for preference points.

Declaration of Interest (SBD 4) — each party to the bid must complete and return it; bids without it are non-responsive.

POPIA Consent — must be completed and submitted.

Professional body registration — proof of registration with professional bodies must be submitted; bids without proof will be deemed non-responsive.

State employment — no bids will be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members who are persons in the service of the state.

Bidding structure — bidders must indicate their bidding structure (individual, joint venture, consortium, with sub-contractors, or other) and whether the primary bidding entity is an OEM, authorised distributor/reseller, or other. If a distributor/reseller, a valid OEM authorisation letter must be attached.

Contract formation — a contract is only concluded when reduced to writing in a formal contract and Service Level Agreement (if applicable) signed by the designated responsible persons of both parties.

Contract terms — the successful bidder will be engaged subject to acceptance of a contract containing standard terms and conditions, including a retention clause for non-satisfactory completion, breach of contract and confidentiality clauses, and a requirement for the bidder to have adequate professional indemnity insurance.

Negotiation — ATNS has the right to negotiate with one or more bidders on any terms, including price. Negotiation does not constitute an award or promise to award. ATNS is not obliged to accept the lowest or any bid.

Cancellation — the procurement process may be postponed or cancelled at any stage at ATNS's sole discretion, provided this occurs before entering into a contract.

Rejection — ATNS shall reject a bid if the recommended bidder has committed a proven corrupt or fraudulent act. ATNS may disregard a bid if the bidder or any director has abused the SCM system, committed fraud or improper conduct, or failed to perform on a previous contract.

Additional information — ATNS may request additional information in writing; replies must be submitted within 7 working days or as otherwise indicated. Failure to comply may lead to the bid being disregarded.

Confidentiality — the bid and all information in connection with it must be held in strict confidence and used only for preparing the bid.

Intellectual property — copyright of all documentation relating to the contract belongs to ATNS. The successful bidder may not disclose information, documentation, or products to other clients without written approval.

Delivery — if the contractor becomes aware of non-compliance with delivery terms, ATNS must be given immediate written notice; ATNS may implement remedies under the GCC.

Retention — on termination, the bidder must hand over all documentation and deliverables to ATNS without the right of retention.

Variations — no agreement to amend or vary a contract or order is valid unless in writing and signed by the contracting parties.

Costs — the bidder shall bear all costs incurred in connection with the preparation and submission of the bid response and for finalisation of the contract and its attachments. ATNS will not be responsible for payment of these costs.

Right to reject — ATNS reserves the right to reject any or all bids, to undertake discussions with one or more bidders, and to accept the bid or modified bid that in its sole judgment is most advantageous to the Company.

Confidentiality — the RFQ is confidential and for the use of participants only. Bidders must not reproduce, use, or disclose the information without prior written consent from ATNS.

Mandatory requirements — bidders must submit a minimum of two (2) reference letters for the supply of ICT equipment, such as hard drives, servers, or similar ICT items, completed within the last five (5) years. The reference letters must be on the official letterhead of the client organisation, signed by an authorised representative, and include contact details for verification.

Specification compliance — bidders must submit a specification sheet or product brochure for each item proposed, clearly showing all specification elements. Failure to submit a valid and current document will result in the bidder not being considered further in the evaluation process.

Bidding structure — bidders must indicate their bidding structure (individual, joint venture, consortium, with sub-contractors, or other) and whether the primary bidding entity is an OEM, authorised distributor/reseller, or other. If a distributor/reseller, a valid OEM authorisation letter must be attached.

Bidding procedure enquiries — Lesedi Mashiloane, [email protected] (cc: [email protected]), telephone +27 11 607 1000.

Fraud hotline — 0800 222 335 (freecall, 24 hours), email [email protected], or via the Deloitte Tip-offs website www.tip-offs.com.