Supply, deliver, transport and construction of abt/ ibt (alternative building...

Tender specifications:

• Lester van Stavel: 021 808 8462, [email protected]
• Shaun October: 021 808 8756, [email protected]

SCM requirements:

• Renae Bergstedt: 021 808 8588, [email protected]

Office hours for collection of documents: 08h00-15h30.

Submission channel: sealed envelope, clearly endorsed with the tender number and full description, deposited in the Tender box at Stellenbosch Municipality, Town House Complex (Main Building between Town Hall and Municipal Library), Plein Street, Stellenbosch. The box is accessible 24 hours a day.

Submission format: bids must be submitted on the official tender document issued by the municipality; re-typed or online submissions are not accepted. Late, electronic, telephonic or faxed tenders will not be considered. Tenders must be valid for 180 days after closing. A tender not accompanied by a complete set of the issued tender documents will not be considered.

Returnable documents (all must be completed and signed):

• Certificate of Clarification/Virtual Meeting Attendance, signed by both tenderer and municipality representative.
• Authority to Sign a Bid, with a certified copy of the resolution attached (for companies/CCs).
• MBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to the municipality.
• MBD 5 (Declaration for Procurement Above R10 Million).
• MBD 6.1 (Preference Points Claim Form): claims B-BBEE points; attach a SANAS-accredited B-BBEE certificate or an original sworn affidavit (for EMEs/QSEs).
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices).
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion.
• MBD 10 (Certificate of Payment of Municipal Accounts): provides identity numbers, residential addresses and municipal account numbers of all members/partners/directors.
• OHSA (Occupational Health and Safety) form, with a valid Letter of Good Standing from the Compensation Commissioner attached.
• Form of Indemnity.
• Pricing Schedule.
• Form of Offer and Acceptance (if applicable).
• Declaration by Tenderer.
• Certificate of Registration with CIDB.
• Schedule of Subcontractors, Schedule of Work Experience (current and completed contracts).

Disqualification risks:

• Failure to attend the compulsory virtual clarification meeting.
• Failure to provide contact details 48 hours before the meeting.
• Any returnable form omitted or unsigned.
• Tender not in a sealed envelope, not marked with the tender number, or not deposited before closing time.

Preference points system: 80/20 in terms of the approved policy.

• Price: 80 points
• B-BBEE status level of contribution: 10 points
• Locality: 10 points
• Total: 100 points

Evaluation is subject to the JBCC, CIDB, Supply Chain Management Policy, relevant specifications, and the Stellenbosch Preferential Procurement Policy effective 16 January 2023, in accordance with the Preferential Procurement Regulations promulgated 04 November 2022 (Government Gazette No 47452).

Bidders must be registered on the Central Supplier Database (CSD). Tax status must be compliant (TCS PIN or CSD number). CIDB grading of 3GB or higher is required. Bidders must attend the compulsory clarification meeting. B-BBEE status level verification certificate or sworn affidavit is required to claim preference points. All required forms (MBD 4, MBD 5, MBD 6.1, MBD 8, MBD 9, MBD 10, OHSA, Form of Indemnity, etc.) must be completed and signed.

Scope: Supply, delivery, transport and construction of ABT/IBT (Alternative Building Technology/Innovative Building Technology) houses in WC024 (jurisdiction area of Stellenbosch) for emergency housing.

Contract period: 3 years, ending 30 June 2029.

CIDB class of construction works: 3GB or higher (General Building works).

Local labour: 100% unskilled labour on every house build.

Pricing: The Pricing Schedule must be completed and signed. Rates and prices must be fixed for the duration of the contract, not subject to adjustment except as provided in the conditions of contract. Prices must be stated in Rand. VAT must be shown separately as an addition to the tendered total.

Arithmetic errors: In case of discrepancy, amounts in words govern. If there is an error in a line item total, the line item total governs and the rate is corrected. If there is an error in the total of prices, the total governs and the tenderer is asked to revise selected item prices to achieve the tendered total.

MBD 10 (Certificate of Payment of Municipal Accounts) is required; municipal accounts will be verified and used as basis for preference points scoring.

CSD registration: Tenderers must be registered on the Central Supplier Database (CSD) to conduct business with the municipality.

Tax compliance: No award will be made to tenderers whose tax status is non-compliant. Bidders must submit their SARS Tax Compliance Status PIN or CSD number. Where a TCS is not available but the bidder is registered on CSD, a CSD number must be provided. For consortia/JVs/subcontractors, each party must submit a separate TCS/PIN/CSD number.

B-BBEE: A B-BBEE Status Level Verification Certificate issued by a SANAS-accredited verification agency, or an original sworn affidavit (for EMEs & QSEs), must be submitted to qualify for preference points.

CIDB: Tenderers must have a CIDB contractor grading of at least 3GB or higher (General Building works). Certificate of Registration with CIDB is a returnable document.

Local content: Local labour must be 100% unskilled labour on every house build.

Other: No bids will be considered from persons in the service of the state. Tenderers must declare any conflict of interest.