Office and parking lease for ccma tshwane office – 5-Year term (tshwane cbd)

Compulsory virtual briefing session: 12 August 2026 at 10:00 AM via Microsoft Teams. Failure to attend will disqualify the bid. Closing date for enquiries: 14 August 2026 at 16:00. Bid closing date: 04 September 2026 at 11:00 AM. Anticipated occupation date: 01 January 2027.

A Compulsory Briefing Session will be held on 12 August 2026 at 10:00 AM via Microsoft Teams (virtual). The link, meeting ID, and passcode are provided. Bidders must ensure they can access the briefing link before the session. Failure to attend the virtual briefing session will lead to disqualification of the bid.

All enquiries must be directed in writing to Ms. Sandra Mosimane, Telephone: +27 11 377 6716, Email: [email protected]. Consolidated responses will be posted on the CCMA website within two days after the last day of enquiries.

Submit 2 hard copies (original and copy) and one electronic copy on USB in PDF format, bound in a sealed envelope. Envelope must be endorsed with the tender reference number, bid description, bidder name, and return address. Place in the bid box at CCMA National Office, 28 Harrison Street, JCI Building, 12th Floor, Johannesburg, by 11:00 AM on 04 September 2026. Late bids are not considered. No bids by email, fax, or similar medium. Bids must be in English. Bids from companies must be signed by an authorised person; include a certified board resolution. Returnable forms: SBD 1 (Invitation to Bid), SBD 3.3 (Pricing Schedule for professional services), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 7.2 (Contract Form for rendering of services), CCMA's Standard Conditions of Bid, POPIA consent form, financial statements for the latest financial year signed by an independent registered accountant, a valid Tax Clearance Certificate with tax compliance status PIN, a copy of the latest CSD report, company registration documents, identity documents of owners, proof of medical certificate for disability (if applicable), a BBBEE certificate, and a signed Joint Venture/Consortium/Subcontracting Agreement (if applicable). For consortia or joint ventures, each member must submit the required documents.

Bids must be submitted as 2 hard copies (original and copy) and one electronic copy (on USB) in PDF format, all bound in a sealed envelope endorsed with the RFP reference number and description. The sealed envelope must be placed in the bid box at the CCMA National Office, 28 Harrison Street, JCI Building, 12th Floor, Johannesburg, by no later than 11:00 AM on 04 September 2026. The bid closing date, bidder name, and return address must be endorsed on the envelope. If using a courier, the bid description must be endorsed on the delivery note and the courier must deposit documents into the bid box. No bids received by telegram, telex, email, facsimile, or similar medium will be considered. Late bids will not be considered.

The evaluation criteria are detailed in Section 3 of the document. The CCMA reserves the right to verify the validity of any submitted documents; unverifiable documents will not be considered and no points will be allocated. The CCMA may request clarification and conduct background checks. The CCMA is not obligated to accept the lowest priced bid and may award the contract in whole or in part.

Location: Tshwane CBD, within 2 km walking distance of public transport, clearly visible from major local traffic routes. Total Gross Lettable Area (GLA): 2133.5 m2 as per Annexure A. Lease term: 5 years. Building must exist at bid close. The building must not be a heritage building. The premises must not share space with labour-related organisations (legal firms, unions, labour brokers, employer organisations, insurance brokers) upon occupation and for the lease duration. The CCMA may share with a Bargaining Council. Leased floors must be consecutive in a multi-tenant building. The CCMA may share with small medical practices (general practitioners and specialists) but not hospitals, pathological labs, clinics, or mortuaries. The building must have fully functional windows and air-conditioning units maintained as per OHS requirements. Parking: 35 bays, with a minimum of 20 on-site (2 disability compliant) and 15 off-site within 100 m. The landlord must provide PSIRA-registered physical guarding services 24/7 at all main entrances and exits at their own cost, including handheld metal detectors. Security services must comply with all applicable legislation (PSIRA, COIDA, public liability insurance, ICASA, firearm licenses, Security Sector Provident Fund, Affinity Health, National Bargaining Council). The landlord must have a full Registered Professional team (Quantity Surveyor, Architects, Space Planner, Main Contractor) for the internal fit-out. The fit-out must comply with SANS 10400, municipal regulations, and by-laws. The tenant installation (TI) scope includes signage, fire detection, window cleaning, lift maintenance, air-conditioning maintenance, access control (biometrics with card and finger recognition), CCTV on common areas and leased space, a gun safe, an alarm system linked to armed response, SAT cubicles (13), shopfront security, electrical installations (green lighting, red/white plugs, compliance certificate), SABS-approved plumbing, IT infrastructure (cabling, server room with fireproof door, raised floor, anti-static tiles, UPS relocation, microwave links, optical fibre), a generator, a water tank, and OHS compliance (leak-free roofs, walls, flooring; safe stairways and walkways; emergency evacuation plans; fire safety; disability compliance; lighting levels of 300-400 LUX in offices, 400 LUX in hearing/boardrooms, 100 LUX in reception; noise levels not above 85 dB; soundproofing; ventilation; fire drills every six months; pest control quarterly; cleaning of common areas).

The landlord must have a full Registered Professional team including a Quantity Surveyor, Architects, Space Planner, and Main Contractor for the internal fit-out. The team is responsible for layout designs, detailed spatial planning, core drilling for network cables, conceptual working drawings, securing municipal approvals, and preparing two comprehensive Bills of Quantities (BOQ) – one for base build cost and one for tenant allowance and tenant specific items. The BOQs must be submitted at the time of bidding. The Tenant Installation Project Manager will manage the TI project from inception to handover, conduct weekly meetings, and provide reports. Any third-party contractor appointed by the landlord must be CIDB-registered at an appropriate grading.

The CCMA reserves the right to verify the validity of any submitted documents, including reference letters, certificates, or qualifications. Unverifiable documents will not be considered and no points will be allocated. The CCMA may request clarification and conduct background checks on the bidding entity and its directors, trustees, shareholders, or members.

The installation must comply with SANS 10400 (National Building Regulations), South African Municipal Regulations, and all applicable by-laws. All skilled artisans must be properly qualified. Quality of workmanship must be to the satisfaction of the CCMA; poor workmanship will be rejected and corrected at the bidder's cost. The Tenant Installation Project Manager is responsible for overall project delivery including cost, schedule, quality, and contracts. Any third-party contractor appointed by the landlord must be CIDB-registered at an appropriate grading for the scope and value of work.

Bidders must prepare and submit two comprehensive Bills of Quantities (BOQ) with the bid: one for the landlord's base build cost and one for the tenant allowance and tenant specific items. The pricing schedule is SBD 3.3 (for professional services). The bid validity period is 120 days from the bid closing date.

Bidders must be registered on the Central Supplier Database (CSD) and include their Master Registration Number. A valid Tax Clearance Certificate with a tax compliance status PIN must be submitted. Required forms: SBD 4 (Declaration of Interest) – discloses any director or shareholder employed by the state or connected to the procuring institution; SBD 6.1 (Preference Points Claim) – claims B-BBEE points under the PPPFA; SBD 9 (Certificate of Independent Bid Determination) – certifies no collusion; SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices) – required if applicable. A BBBEE certificate must be submitted. For joint ventures or consortia, each member must submit the required compliance documents. The successful bidder must be compliant with all legislation regarding persons in its employ or contracted to provide services at the premises.

The landlord must provide PSIRA-registered physical guarding services 24/7 at all main entrances and exits, at their own cost. Handheld metal detectors must be provided at main entrances. Security services must comply with all legislative requirements including PSIRA registration, COIDA, public liability insurance, ICASA and firearm licenses, Security Sector Provident Fund, Affinity Health, and the National Bargaining Council for the Private Security Sector. The building must comply with OHS requirements: leak-free roofs, walls, and flooring; safe stairways, ladders, and handrails; clear walkways; approved emergency evacuation floor plans displayed and illuminated; clearly marked assembly points; emergency lights with alternative power supply; exit signs in green fluorescent; fire escape doors as per municipal bylaws; doors accommodating people with disabilities; fire hose reels and extinguishers clearly marked; distribution boards locked and labelled; smoke detectors linked to fire alarm; automatic sprinkler system at 500m2; SANS-approved OHS signs; lighting levels of 300-400 LUX in offices, 400 LUX in hearing/boardrooms, 100 LUX in reception; noise level not above 85 dB; hearing rooms, training room, and offices to be soundproof; sufficient ventilation; fire drills every six months; disability-friendly and compliant building; chemical storerooms and archiving rooms with appropriate light, temperature control, and fire extinguisher; pest control quarterly; cleaning of common areas.

The successful bidder must conclude a Service Level Agreement (SLA) with the CCMA to measure and monitor performance. The bidder's offer is binding for 120 days from the bid closing date. The CCMA may amend bid conditions or extend the closing date before the deadline. The CCMA may reject any bid and is not obliged to accept the lowest price. The CCMA may award the contract in whole or in part. The CCMA may verify documents and conduct background checks. Fraudulent information may lead to disqualification and referral to National Treasury. The bidder must ensure all submitted documentation is valid and compliant. The successful bidder accepts full responsibility for contract execution. All costs of bid preparation are for the bidder's account.

The CCMA considers this RFP and all related information proprietary and confidential. The respondent shall not disclose, publish, or advertise this RFP or related information to any third party without prior written consent of CCMA. Bid responses will be valid for a period of 120 days from the bid closing date. The CCMA promotes enterprise development; successful bidders may be required to mentor SMMEs and/or Youth-Owned businesses, subject to negotiations. The CCMA is entitled to amend any bid conditions, bid validity period, RFP specifications, or extend the bid closing date before the closing date. Bidders will be advised in writing and changes will be posted on the CCMA website. The CCMA reserves the right not to accept the lowest priced bid or any bid in part or in whole. The CCMA reserves the right to award the bid as a whole or in part. The CCMA reserves the right to verify the validity of any submitted documents and to request clarification. The CCMA reserves the right to consider National Treasury guidelines for consultants. The CCMA reserves the right to request all relevant information and conduct background checks. Bidders found to have submitted fraudulent, false, or misleading information may be disqualified and reported to National Treasury.

All documentation must be in English. The bidder is responsible for all costs incurred in preparing and submitting the bid. Bids from companies must be signed by a person duly authorised by a resolution of the Board of Directors, a certified copy of which must be submitted. A valid Tax Clearance Certificate with tax compliance status PIN must be included. All bidders must be registered on the Central Supplier Database (CSD) and include their Master Registration Number. Bidders may not have compliance with CCMA corporate requirements before entering a contract, but must undertake to have such compliance after award but prior to occupation. The successful bidder must be compliant with all legislation in respect of all persons in its employ or contracted. The CCMA reserves the right to disqualify any bidder who fails to comply with National Treasury Directives on Tax Compliance, submits incomplete or fraudulent information, does not comply with mandatory requirements, or fails to attend a compulsory briefing session.

All enquiries must be directed in writing to Ms. Sandra Mosimane, Telephone: +27 11 377 6716, Email: [email protected]. Closing date for enquiries is 14 August 2026 at 16:00. Consolidated responses will be posted on the CCMA website within two days after the last day of enquiries.