Supply and delivery of gift vouchers (3‑year contract)

• Technical enquiries: [email protected], [email protected], [email protected], [email protected], [email protected], [email protected], [email protected].
• SCM enquiries: [email protected].
• General municipality contact: Tel (039) 833 1038, PO Box 62, Creighton 3263, Fax (039) 833 1179.
• Proof of payment for printed documents to be emailed to [email protected].

• Bids must be submitted in sealed envelopes addressed to the Municipal Manager, Dr Nkosazana Dlamini Zuma Local Municipality, with the project name and bid number clearly marked on the outside.
• Envelopes must be deposited in the bid box at the municipality’s Creighton office before the closing date and time (as per the table – 10 February 2026). Late submissions will be rejected.
• All bidders must attend the mandatory briefing; attendance must be recorded and no entry will be allowed after 10:15 am.
• Printed bid documents must be obtained in advance – cost R476.00 per document, non‑refundable. Proof of payment must be emailed to [email protected] before the cut‑off.
• Required returnable documents (to be included in the bid):

– Valid Tax Clearance Certificate (CSD) or Tax Compliance Status PIN.

– Proof that the bidder and its directors do not owe municipal services.

– Certified copy of Company Registration (CIPC) and supporting CC’s.

– Certified copies of ID documents for directors.

– Form of Offer and MDB 1, 4, 6.1, 8 and 9 fully completed.

– Letter of references.

– CIBD grading for the relevant class of works.

– Specific‑goals supporting documents (e.g., proof of jurisdiction, black‑ownership percentages, disability status, etc.).

– Registration with the Central Supplier Database (CSD).

• Offers must remain valid for 90 days from the closing date.
• Bidders must have printed copies of all documents on the briefing date before the session starts.

• Evaluation uses an 80/20 point system: 80 % of points awarded for price, 20 % for specific goals.
• Specific‑goals points are awarded based on:

– Company operating within the municipality, district or province (up to 10 points) with supporting CIPC documents and physical address proof.

– Black ownership percentages (100 % black, 60 % black women, 50 % disabled, etc.) with identity documents.

• Ability and capacity are also assessed (CIBD grading, references, previous experience).
• Total possible points = 100.
• Minimum threshold not explicitly stated; bidders should aim to meet all mandatory documents to avoid disqualification.

• Supply and delivery of gift vouchers for a period of three (3) years.
• No detailed technical standards provided; bidders should assume standard voucher formats acceptable to the municipality.
• Deliverables include the physical vouchers and any associated administration as required by the municipality.
• Service level expectations are not specified; bidders should be prepared to meet municipal timelines and reporting requirements.

• Pricing will be evaluated on the price component (80 % of total score).
• No specific pricing format is described; bidders should use the standard MDB 1, 4, 6.1, 8 and 9 forms.
• No performance bond or guarantee is mentioned.
• Payment terms are not detailed; bidders should be prepared to negotiate with the municipality after award.
• Offer must remain valid for 90 days from the closing date.
• Bank details for payment of bid document fees: First National Bank, Account 62026224999, Branch code 250655 (use company name and contract number as reference).

• Valid Tax Clearance Certificate (CSD) or Tax Compliance Status PIN.
• Proof that the bidder and its directors do not owe municipal services.
• Certified copy of Company Registration (CIPC) and supporting CC’s.
• Registration on the Central Supplier Database (CSD).
• CIBD grading for the relevant class of works.
• Submission of specific‑goal supporting documents (jurisdiction proof, black‑ownership percentages, disability proof, etc.).
• No explicit B‑BBEE level required, but black‑ownership percentages are scored under specific goals.
• No CIDB reference, but CIBD grading serves a similar purpose.