Supply and provision of water plant treatment, repairs, servicing and maintenance at golela port of entry (CIDB gb1 or above)

Closing date: 25 November 2026 at 11:00.

Compulsory briefing session: 18 November 2026 at 11:00.

• Venue: Golela Border Post, Pongola, KwaZulu-Natal.

Bidding procedure enquiries:

• Email: [email protected]

Technical enquiries:

• Name: Jimmy Sibiya
• Email: [email protected]
• Telephone: Not stated

Submission: via E-Tender Portal.

Service delivery location:

Golela Border Post

Pongola, KwaZulu-Natal

Town: Pongola, 3170

Submission method: E-Tender Portal.

• Bids must be submitted through the E-Tender Portal before the closing time; late bids will not be considered.
• All bids must be on the official forms provided (not retyped) or in the manner prescribed.
• Bids must be complete in all respects; any alteration must be initialled; correcting fluid is prohibited.
• Do not include bid documents in packages containing samples.
• Returnable forms (complete, sign, and submit):
• SBD 1: Invitation to Bid (Part A) — bidder and contact details.
• SBD 3.1: Pricing Schedule — firm prices only.
• SBD 4: Bidder's Disclosure — declaration of interests, no collusion.
• SBD 6.1: Preference Points Claim — B-BBEE claim and specific goals.
• SBD 7: Contract Form — to be signed if awarded.
• Declaration of CSD Registration — confirms CSD information is correct and up to date.
• Authority to sign / Company Resolution — authorises the signatory to bind the bidder.
• Tax Compliance Status (TCS) PIN or CSD number.
• Proof of CIDB registration (GB1 or above).
• Valid B-BBEE certificate or sworn affidavit.
• Disqualification risks:
• Failure to submit on official forms or in the prescribed manner.
• Late submission, regardless of reason.
• Incomplete forms or missing signatures.
• Providing false or outdated CSD information.
• Not answering every question in SBD 4.
• Any alteration not initialled.

Two-stage evaluation:

1. Administrative compliance (mandatory):

• All returnable forms submitted and completed.
• Proof of CIDB registration (GB1 or above).
• CSD registration declaration.

2. Preferential procurement evaluation (80/20 system):

• Price: up to 80 points.
• Specific goals: up to 20 points, allocated as:
• Black-owned: 10 points (100% = 10, ≥51% = 5, >0–<51% = 2, 0% = 0).
• Women-owned: 4 points (100% = 4, ≥51% = 2, >0–<51% = 1, 0% = 0).
• Youth-owned: 3 points (100% = 3, ≥51% = 2, >0–<51% = 1, 0% = 0).
• Military veteran-owned: 3 points (100% = 3, ≥51% = 2, >0–<51% = 1, 0% = 0).
• No minimum qualifying score is specified.
• BMA may request presentations, negotiate prices, verify information, or accept bids in whole or in part.

Scope of work at Golela Port of Entry:

• Establish and mobilise to site; de-establish and hand over site.
• Remove four old worn-out pumps and debris (approx. 20 m²) and dispose at designated municipal site.
• Supply and install four new SPECK Pumps Aqua-Drive 1500 (Model: 7252STD-A25X, Motor: 230V, 50Hz, 1100 W, 6.5 A), including installation, alignment, pipework, electrical wiring, testing, and commissioning.
• Full service of four DUTCHI Hi-Lift Pumps (NL-TYPE 132S2, 50Hz, 2920 rpm, 5.5 kW, 400V, 10.4A, IP55): replace bearings and mechanical seals, inspect impeller, align shaft, change oil, inspect fan and terminal box, carry out electrical inspection and commissioning.
• Locate and repair leaks in pipes feeding from the four pumps; replace damaged pipes, fittings, joints and valves; conduct comprehensive pressure tests after repairs.
• Locate and repair leaking water pipes at office accommodation and residential area (approx. 800 m).
• Clear site of debris on completion and dispose at designated dumping zone.
• Work must comply with relevant environmental and safety regulations, use high-quality materials and adhere to industry standards, including BS 7533 Part 4 2006.
• Implementation must be completed within one month from contract award, following a phased approach.

Work must conform to the standards in the bid specifications. Supplier must maintain quality: use high-quality materials, comply with industry standards including BS 7533: Part 4 2006. The purchaser may inspect, test and analyse supplies/services; non-conforming work may be rejected and substituted at supplier's cost. Records must be open for audit.

Pricing Schedule: SBD 3.1, firm prices only, inclusive of VAT and all taxes. Bill of Quantities includes: preliminaries and general, site preparation, pump supply, pump servicing, pipe repairs, and site clearing. Offer valid 120 days from closing.

Pricing:

• Firm prices only (no non-firm or price-adjustable offers).
• Prices must be in ZAR, inclusive of VAT and all applicable taxes.
• Offer valid for 120 days from the closing date.
• Price schedule (SBD 3.1) with itemised rates for the Bill of Quantities (BOQ).
• Delivery costs must be included.

Payment:

• Fixed price (inclusive of VAT).
• Payment within 30 days of receipt of approved invoice, against agreed payment schedule and key deliverables.
• Disbursements limited to 10% of total amount, payable only with original receipts and pre-agreed expense list.

Performance security:

• Successful bidder must furnish performance security within 30 days of award; amount as per special conditions (not stated).

Other:

• All pre-bidding testing at bidder's account.
• If work does not comply with contract, inspection/test costs borne by supplier.

Mandatory:

• CIDB registration: Grade GB1 or above (proof required).
• CSD registration: valid CSD number and declaration that information is correct and up to date.
• Tax compliance: SARS Tax Compliance Status PIN or valid CSD number; if a joint venture or subcontracting, each party must submit separate TCS/CSD.
• B-BBEE: valid B-BBEE certificate or sworn affidavit (for EMEs & QSEs) to claim preference points.
• Not be a person in the service of the state, nor have directors/members who are.
• Foreign suppliers must complete the Foreign Supplier Questionnaire.
• Non-South African employees may not be used unless vetted and holding work permits.

All work must comply with relevant environmental and safety regulations. No explicit OHS plan or safety file requirement stated in the document.

Contract governed by GCC and any Special Conditions of Contract. Key terms:

• Warranty: goods new and defect-free; warranty valid 12 months after delivery/acceptance or 18 months from shipment, whichever earlier.
• Payment within 30 days of invoice.
• Prices fixed and cannot vary.
• Supplier may not assign or subcontract without prior consent; must notify of subcontracts.
• Delays attract penalties calculated at prime interest rate per day of delay.
• Termination for default if delivery or performance fails, or corrupt/fraudulent practices; purchaser may restrict supplier from doing business for up to 10 years.
• All contract modifications must be in writing.
• No assignment without written consent.

Evaluation uses the 80/20 preference point system. Administrative compliance requires all returnable forms and proof of CIDB GB1 or above. Points: price up to 80; specific goals (Black-owned, women-owned, youth-owned, military veteran-owned) up to 20. No minimum qualifying score stated.