Supply and installation of security cages and armoured padlocks for outdoor air-conditioner units at city deep

Closing

• Date: 13 November 2026
• Time: 11:00
• Channel: eTender Portal

Bid validity

• 120 days from the closing date.

Bidding procedure enquiries

• Contact: Jimmy Sibiya
• Email: [email protected]

Technical enquiries

• Email: [email protected]
• This address is for enquiries only; quotations sent to it will not be accepted.

Invoices

• Email: [email protected]

Submission

• eTender Portal

Submission channel

• eTender Portal only. No physical delivery, email, fax or telegraphic bids.
• Closing: 13 November 2026 at 11:00. Late bids are not considered.
• Bids must be completed on the issued forms; retyping or redrafting the forms is not allowed. Photocopies are acceptable only where an original signature appears on them.
• Any alteration must be initialled; correcting fluid is prohibited.
• Bid documents may not be packed together with samples.

Returnable documents

• SBD 1 (Invitation to Bid, Part A): bidder and contact details, signed as the offer.
• Part B (Terms and Conditions for Bidding): signed acceptance of the bidding conditions.
• CSD declaration: confirms the bidder's Central Supplier Database record is correct and current; outdated information can disqualify the bid.
• SBD 3.1 (Pricing Schedule — Firm Prices): itemised prices, lead time, brand, model, country of origin and delivery period.
• SBD 4 (Bidder's Disclosure): discloses state employment and relationships with the department; every question must be answered or the bid is invalid.
• SBD 6.1 (Preference Points Claim): claims specific-goal points, supported by a valid B-BBEE certificate or sworn affidavit.
• SBD 7.1 (Contract Form — Purchase of Goods/Works): signed by the successful bidder on award.
• Board resolution or equivalent proof of authority for the signatory, signed by all directors or members.
• SARS Tax Compliance Status PIN, or a CSD number where no PIN is available.

Disqualification risks

• Submission after the closing time or outside the eTender Portal.
• Any returnable form omitted, unsigned or left unanswered.
• False or incomplete disclosure on SBD 4 or the CSD declaration.
• Directors or members who are employees of the state.
• Uninitialled alterations or use of correcting fluid.

Preference point system: 80/20 (applies to contracts up to R50 000 000).

• Price: 80 points, scored against the lowest acceptable price using the 80/20 formula.
• Specific goals: 20 points.

Specific goals scoring

Black ownership — 10 points

• 100% black-owned: 10
• 51% to under 100%: 5
• Above 0% but under 51%: 2
• 0%: 0

Women ownership — 4 points

• 100%: 4
• 51% to under 100%: 2
• Above 0% but under 51%: 1
• 0%: 0

Youth ownership — 3 points

• 100%: 3
• 51% to under 100%: 2
• Above 0% but under 51%: 1
• 0%: 0

Military veteran ownership — 3 points

• 100%: 3

• 51% to under 100%: 2

• Above 0% but under 51%: 1

• 0%: 0

• Specific-goal points are forfeited if the B-BBEE certificate or sworn affidavit is not submitted with the bid.

• Evaluation runs in two stages: administrative and mandatory compliance check of the returnable documents, then scoring on price and specific goals.

• BMA may call shortlisted bidders for presentations or site visits and may negotiate before or after award.

Scope

• Supply and install protective steel security cages/brackets over the outdoor wall-mounted air-conditioner units at City Deep.
• Installation is part of the scope, not supply only.

Quantities and dimensions

• 4 × security steel cage/bracket, 900 mm wide × 700 mm high × 650 mm deep.
• 1 × security steel cage/bracket sized to cover four air-conditioners, 1 300 mm wide × 1 080 mm high × 650 mm deep.
• 6 × A21I heavy-duty armoured padlock, 94 mm, silver matte finish, rectangular anti-shear design, four keys per lock.

Bid requirements

• Goods must meet the stated dimensions and specifications; example pictures are attached to the pricing schedule.
• Bidders must state brand, model, country of origin, any deviation from specification, and the delivery period on the pricing schedule.
• All delivery costs to the prescribed destination must be included in the bid price.

Standards

• Goods supplied must conform to the specifications and standards set out in the bidding documents.

Inspection and testing

• Pre-bid testing is at the bidder's cost.
• The bidder's premises must be open at reasonable hours for inspection by the department or its representative.
• Where inspection or testing is arranged by the purchaser and the goods conform, the purchaser bears the cost; where they do not conform, the supplier bears the cost.
• Non-conforming goods may be rejected and must be removed and replaced at the supplier's cost and risk; failing replacement, the purchaser may buy substitute goods and charge the supplier.

Records

• The supplier must allow the purchaser to inspect and audit records relating to contract performance when required.

Form: SBD 3.1 — Pricing Schedule (Firm Prices).

• Only firm prices are accepted; prices subject to exchange-rate variation will not be considered.
• Bid number H004L2711RFQ00242; closing 13 November 2026 at 11:00.
• Lead time in days or weeks must be entered.
• Offer validity: 120 days from the closing date.

Line items

• Item 1: supply and installation of 4 protective security steel cages/brackets, 900 mm wide × 700 mm high × 650 mm deep.
• Item 2: supply and installation of 1 protective steel cage/bracket for four air-conditioners, 1 300 mm wide × 1 080 mm high × 650 mm deep.
• Item 3: supply and installation of 6 A21I heavy-duty armoured padlocks for the five cages.

Totals

• Unit price excluding VAT and total price per line, subtotal, VAT at 15%, and grand total in Rand.
• The total must cover all costs associated with the service, including delivery to the prescribed destination.
• Bidders must also state brand and model, country of origin, compliance with the specification or any deviation, and the delivery period.

Pricing

• SBD 3.1 firm prices only; non-firm prices and exchange-rate variations are not accepted.
• Quote unit price excluding VAT per item, then subtotal, VAT at 15%, and a grand total in Rand.
• The total must cover all costs associated with the service, including delivery and all applicable taxes.
• Bid validity: 120 days from the closing date.
• Lead time in days or weeks must be stated.

Payment

• Fixed price inclusive of VAT, paid in South African Rand.
• Payment within 30 days of receipt of an approved invoice, against agreed deliverables of acceptable quality.
• Disbursements may not exceed 10% of the total paid and are reimbursed only against original receipts for expenses agreed in advance.
• Invoices are submitted to [email protected].

Security and penalties

• Performance security must be furnished within 30 days of the award notification, in the amount set in the Special Conditions of Contract.
• Late delivery attracts a penalty calculated at the current prime interest rate for each day of delay.
• Warranty: 12 months from delivery and acceptance, or 18 months from shipment, whichever ends first.

Registration and tax

• Central Supplier Database (CSD) registration with a valid CSD number.
• SARS Tax Compliance Status PIN, or a printed TCS certificate; where no PIN is available, the CSD number must be supplied.
• Consortia, joint ventures and subcontractors must each submit their own TCS PIN or certificate and CSD number.
• VAT registration number must be stated on SBD 1.

B-bbee

• A valid B-BBEE status level verification certificate, or a sworn affidavit for EMEs and QSEs, must be submitted to claim preference points.
• The B-BBEE level claimed must be indicated on SBD 1 and SBD 6.1.

Eligibility

• No bid will be considered from a person in the service of the state, a company with directors in state service, or a close corporation with such members.
• Foreign suppliers must complete the foreign supplier questionnaire in Part A and enclose proof of accredited representation in South Africa.
• The signatory must be authorised, proven by a company resolution signed by all directors or members.
• Service providers may not employ non-South African citizens unless they are vetted and hold a work permit; breach may lead to contract termination.
• Fronting is not supported.

Warranty

• Goods must be new, unused and of the current model, free of design, material and workmanship defects.
• Warranty runs 12 months from delivery and acceptance, or 18 months from shipment, whichever ends first.
• Defects must be repaired or replaced at the supplier's cost; if not remedied, the purchaser may act at the supplier's risk and expense.

Payment and prices

• Payment within 30 days of invoice, in Rand, against an invoice supported by a delivery note.
• Prices are fixed for the contract period; no variation except as authorised in the Special Conditions of Contract or on a bid validity extension.

Contract administration

• No amendment except by written agreement signed by both parties.
• Cession or assignment requires the purchaser's prior written consent.
• All subcontracts must be disclosed in writing; disclosure does not reduce the supplier's liability.

Delay and penalties

• Delays must be reported in writing with cause and expected duration; the purchaser may extend time with or without penalties.
• Late delivery attracts a penalty at the current prime interest rate per day of delay, and the purchaser may buy substitute goods at the supplier's cost.

Termination

• The purchaser may terminate for non-delivery, failure to meet any obligation, or corrupt or fraudulent conduct.
• Termination may be accompanied by a restriction from public-sector business for up to 10 years; the supplier has 14 days to object in writing.

Scoring is on the 80/20 preference point system.

• Price: 80 points, calculated against the lowest acceptable bid.
• Specific goals: 20 points, split as black ownership 10, women ownership 4, youth ownership 3 and military veteran ownership 3.
• Ownership bands: 100% scores full points; 51% to under 100% scores roughly half; above 0% but under 51% scores the minimum band; 0% scores nothing.
• No specific-goal points are awarded unless the B-BBEE certificate or sworn affidavit accompanies the bid.
• BMA may request substantiation of any preference claim at any time.