The free state department of public works invites bids for the lease of 7674m² of office accommodation with 120 covered parking bays, either onsite or in close proximity, within the bloemfontein cbd. This tender is open to property owners or entities with valid sales agreements for qualifying buildings.
Key Requirements
Building must be located in Bloemfontein CBD, Mangaung Metro Municipality. - Minimum lettable area of 7674m² with SAPOA area certificate as proof. - Provide 120 covered parking bays onsite or nearby. - Building must be at least Grade C (SAPOA certified) at submission and upgraded to Grade B before occupation. - Submit proof of property ownership (Deeds or valid Sales Agreement) and zoning certificate for office use. - Mandatory attendance at clarification meeting on 17 June 2026. - All documents must be handwritten in black pen, originally signed, and neatly bound.
Request for proposal (RFP) to invite bidders to submit priced offers for the lease of 7674m² of office accommodation with 120 covered parking bays onsite or in close proximity to the building, the building must be within bloemfontein cbd, mangaung metro municipality.
Briefing SessionCompulsory
Date & Time
Monday, 06 July 2026 - 11:00
Venue
18 Hartley, Hamilton (Public Works and Infrastructure: Property Management Offices),
Important: Attendance at this briefing session is mandatory. Bids from suppliers who do not attend may be disqualified.
Requirements & Eligibility
Eligibility Criteria
Compulsory briefing session to be held at - 18 hartley, hamilton (public works and infrastructure: property management offices),
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentDPWFS RFP 001 2026.pdfReview complete
Description
Source: DPWFS RFP 001 2026.pdf
Important Dates
06 Jun
2026
PUBLICATION
Tender Published
Tender was published
06 Jul
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
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This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
The Free State Department of Public Works and Infrastructure invites bids for the lease of 7,674m² of office accommodation with 120 covered parking bays (onsite or nearby) within Bloemfontein CBD, Mangaung Metro Municipality. The tender (DPWFS RFP 001/2026) closes on 06 July 2026 at 11:00 UTC. Bids are evaluated on a 90/10 points system (price/preference), with mandatory compliance, functionality (min. 79/105 points), and technical requirements.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on 24 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Lease of 7674m² of office accommodation with 120 covered parking bays onsite or in close proximity, within Bloemfontein CBD, Mangaung Metro Municipality.
Submit Annual Financial Statements Declaration with financial year end, statement preparation method, and turnover/assets/liabilities.
Submit Resolution of Board of Directors authorizing signatory.
For joint ventures, submit Resolution of Board of Directors to enter into Consortia or Joint Ventures and Special Resolution of Consortia or Joint Ventures, including joint and several liability, termination notice, and domicilium details.
Complete SBD 1 with bidder information, tax compliance, and foreign supplier questionnaire.
Complete SBD 4 with disclosure of state employment, relationships, and other interests.
Important Dates
Source: DPWFS RFP 001 2026.pdf (RFP)
Closing date: 06 July 2026.
Closing time: 11:00.
Compulsory clarification meeting: 17 June 2026 at 11:00 AM at Hamilton Offices, 18 Hartley Street, Hamilton, Bloemfontein.
Bid validity period: 120 calendar days.
Advertising date: 05 June 2026.
Contact Information
Source: DPWFS RFP 001 2026.pdf (RFP)
Bidding procedure enquiries: Contact Mr. M. Kolobe at telephone 051 492 3886 / 1750 or email [email protected].
Technical enquiries: Contact Mr. Marius Sauls at telephone 051 410 7543 or email [email protected].
Submission address: Ground Floor (Main Entrance Foyer), O.R Tambo House (Lebohang Building), Cnr. Markgraaff and St Andrews Street, Bloemfontein, 9301.
Collection of tender documents: Department of Public Works and Infrastructure SCM Offices, Room 101B, First Floor, OR Tambo House, Cnr Markgraaff and St Andrews Street, Bloemfontein, from 05 June 2026, 09:00 to 14:30. A non-refundable deposit of R1,282.00 is payable in cash on collection. Documents are also available on www.etenders.gov.za and www.publicworks.fs.gov.za/?page_id=2601 at no cost.
Submission Guidelines
Source: DPWFS RFP 001 2026.pdf (RFP)
Submit your bid by the closing date and time: 06 July 2026 at 11:00.
Deliver bid documents to: Ground Floor (Main Entrance Foyer), O.R Tambo House (Lebohang Building), Cnr. Markgraaff and St Andrews Street, Bloemfontein, 9301.
Bid documents must be properly indexed and neatly bound.
All sections of the bid document must be completed and signed.
All returnable documents must be legibly completed and signed. Returnable documents include:
Annexure A: Record of Addenda to tender documents.
Annexure B: Proposed amendments and qualifications.
Annual Financial Statements Declaration.
Resolution of Board of Directors.
Resolution of Board of Directors to enter into Consortia or Joint Ventures (if applicable).
Special Resolution of Consortia or Joint Ventures (if applicable).
Standard Bidding Document 1 (SBD 1) – Invitation to Bid.
Standard Bidding Document 4 (SBD 4) – Bidder's Disclosure.
All supporting documents for mandatory and non-mandatory requirements.
Bid offer.
All documents must be completed in handwriting with a black pen; digital completion is not accepted.
All bid documents must be originally signed; no digital signatures or photocopies of signed documents are allowed.
Telegraphic, telephonic, telefax, facsimile, emailed and late bids will not be accepted.
Bidders who alter the tender document or its annexures will be disqualified.
Evaluation Criteria
Source: DPWFS RFP 001 2026.pdf (RFP)
Bids will be evaluated using the 90/10 preference points system.
Evaluation occurs in three stages:
Stage 1: Mandatory requirement evaluation for compliance with mandatory requirements and technical specifications.
Stage 2: Functionality evaluation – bidders must score a minimum of 79 out of 105 points to proceed.
Stage 3: Price and preference evaluation using the 90/10 preference points system.
Price points: A maximum of 90 points is allocated for price, calculated using the formula Ps = 90(1 - (Pt - Pmin)/Pmin), where Pt is the bid price and Pmin is the lowest acceptable tender price.
Preference points: Up to 10 points are allocated for specific goals:
Free State-Based Companies (100%): 4 points.
Gender: 51% to 100% owned by Women: 2 points.
Race: 100% Black ownership: 3 points.
People living with a Disability: 51% to 100% owned by people with disabilities: 1 point.
To claim preference points, submit supporting documentation:
For Free State based companies: certified CIPC documents or a certified SARS PIN with address matching municipal statement or lease agreement.
For Gender: CIPC documents, CSD report, share certificates, and certified ID copies.
For Race: CIPC documents and CSD report.
For Disability: medical certificate from a Registered Medical Practitioner or letter from Department of Employment and Labour.
Failure to submit required proof for preference points means no points are claimed.
Technical Specifications
Source: DPWFS RFP 001 2026.pdf (RFP)
The building must be within Bloemfontein CBD, Mangaung Metro Municipality.
Minimum lettable office area: 7674m².
Provide 120 covered parking bays onsite or in close proximity to the building.
The building must be at least Grade C at bid submission (submit certified SAPOA Grading Certificate not older than 12 months).
The building must be upgraded to Grade B before occupation (submit SAPOA Grade B certificate after renovations).
Submit a preliminary sample layout plan showing how the Department's needs will be accommodated, indicating internal floor area sizes and overall building envelope sizes.
Submit space planning layouts focusing on work, support, public and shared space.
If the building is occupied by other tenants, the area offered to the Department must be completely isolated with separate entrance and exit points.
The property must be zoned for office accommodation according to Mangaung Metropolitan Municipality land use scheme (submit zoning certificate).
Submit an Energy Performance Certificate as per SANS 10400-XA upon occupation (for buildings above 1000m²).
Submit a valid municipal services clearance certificate or current bill not owing more than 90 days.
Submit a maintenance plan for the building for the preceding 3 years or for the next 3 years if new.
Property must meet accessibility requirements for people with disabilities.
Methodology
Source: DPWFS RFP 001 2026.pdf
Bidders may be disqualified for:
Tax non-compliance with SARS.
Submitting incomplete information or documentation.
Submitting fraudulent, untrue, or inaccurate information.
Receiving information through fraudulent means.
Non-compliance with mandatory requirements.
Incomplete Fee Structure.
Use of digital signatures or photocopied signed documents.
Functionality evaluation includes assessment of approach and methodology, scored on a rubric from Poor to Excellent.
Experience & Qualifications
Source: DPWFS RFP 001 2026.pdf
Submit duly completed and signed Annexure B.
Functionality evaluation criteria include space requirements, parking requirements, maintenance plan, and accessibility.
Submit all returnable documents as listed, including Annexure A, Annexure B, Annual Financial Statements Declaration, resolutions, SBD forms, and bid offer.
Financial Requirements
Source: DPWFS RFP 001 2026.pdf (RFP)
Submit audited Annual Financial Statements for the preceding financial year (e.g., ended 28 February 2026) showing financial capability to execute the work.
Alternatively, provide a bank statement showing financial capability or a confirmation letter from a registered funding institution.
Submit an Annual Financial Statements Declaration with income statement and balance sheet.
If the building is not Grade B, submit a comprehensive detailed project costing and implementation plan signed by a Professional Quantity Surveyor, accompanied by proof of funding (e.g., bank rating certificate, pre-approval for bond).
Bidders must indicate where funding will be sourced.
Compliance Requirements
Source: DPWFS RFP 001 2026.pdf (RFP)
Provide a unique SARS Personal Identification Number (PIN) or Central Supplier Database MAAA number for tax compliance verification.
Submit a valid CSD Registration Report (not summary) not older than 3 months.
Submit company registration documents (certified) from CIPC.
Submit a valid Letter of Good Standing from the Department of Employment and Labour in terms of COIDA.
Submit proof of property ownership (Deeds Registration) or a valid Sales Agreement (valid at bid closing and throughout bid validity).
Submit a SAPOA area certificate as proof of minimum lettable area.
Submit certified ID copies of directors.
Submit duly completed and signed SBD 1, SBD 4, and SBD 6.1.
Attend the mandatory clarification meeting and sign the attendance register.
All documents must be completed in handwriting with a black pen.
Bidders must ensure tax compliance with SARS; non-compliance at award may lead to disqualification.
Bidders must not be persons in the service of the state or have directors/members in the service of the state.
Health & Safety
Source: DPWFS RFP 001 2026.pdf
Submit a valid Letter of Good Standing from the Department of Employment and Labour in terms of COIDA.
Be aware of SCM fraud and phishing; report suspicious acts to South African Police Service on 08600 10111 or National Anti-Corruption Hotline 0800 701 701 or email [email protected].
No official may request gratuity for assistance.
Contractual Terms
Source: DPWFS RFP 001 2026.pdf
Submit company registration documents (certified) from CIPC.
Submit duly completed and signed SBD 1 and SBD 4.
Submit an Annual Financial Statements Declaration with income statement and balance sheet, indicating funding source.
Submit audited Annual Financial Statements or bank statement or confirmation letter from a funding institution.
Submit zoning certificate for the property.
Attend mandatory clarification meeting and sign attendance register.
All documents must be completed in handwriting with a black pen.
Building must be upgraded to Grade B before occupation; submit SAPOA Grade B certificate after renovations.
If building is not Grade B, submit detailed project costing and implementation plan signed by a Professional Quantity Surveyor with proof of funding.
Submit area certificate issued by a registered Architect (SACAP) within six months after appointment.
Submit sample layout plan issued by a registered Architect (SACAP).
Submit Energy Performance Certificate upon occupation.
Submit municipal services clearance certificate or current bill not owing more than 90 days.
Submit duly completed and signed SBD 6.1.
Submit duly completed and signed Annexure A and Annexure B.
In joint ventures, parties must sign a joint venture agreement and accept joint and several liability.
Salga Building, 21 Nelson Mandela Dr, CBD, Bloemfontein, 9301, South Africa
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06 Jun 2026
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