Supply and delivery of mechanical components (bearings, taper locks, plummer blocks, sleeves) to duvha power station – 5-Year contract

Closing date for submissions: 23 June 2026 at 10:00. Evaluation Pack applies from 1 March 2026 to 28 February 2027.

Submit completed Pack to your Eskom contractor representative. Copy Group Tax on: [email protected]. For tax-related queries, contact Eskom Group Tax Department in Megawatt Park.

General requirements:

• Must be a legal entity (company, close corporation, trust, or individual) capable of entering into a contract with Eskom.
• Must be a resident of South Africa or declare non-resident status (Appendix 9).
• Must not have more than 80% of income derived from Eskom or an associated institution (unless declared and accepted).
• Companies/CCs/trusts must employ 3+ full-time employees who are not connected persons, or meet other exclusion criteria.

Tax compliance:

• Must accurately classify tax status (Independent Contractor, Personal Service Provider, Labour Broker, or Dependent Contractor).
• Must sign all required affidavits and declarations to avoid PAYE withholding.
• Must notify Eskom of any changes in tax or operational status during the contract period.

Exclusions:

• Contractors classified as Personal Service Providers or Dependent Contractors may have PAYE withheld from payments.
• Labour Brokers must provide a valid IRP30 exemption certificate to avoid PAYE withholding.

Tax compliance requirements:

• Must complete PAYE Questionnaire to determine classification (Independent Contractor, Personal Service Provider, Labour Broker, or Dependent Contractor).
• Required affidavits/declarations based on answers:
• Appendix 1: 3+ full-time non-connected employees.
• Appendix 2: No connected persons rendering services.
• Appendix 3: Services not mainly at Eskom or controlled by Eskom.
• Appendix 4: ≤80% income from one client.
• Appendix 5: Service vs. people test.
• Appendix 6: IRP30 exemption for labour brokers.
• Appendix 7: PAYE withholding for PSP/Dependent Contractor.
• Appendix 8: Independent Contractor declaration.
• Appendix 9: Non-Resident declaration.
• Failure to sign required affidavits/declarations results in PAYE withholding.
• Must notify Eskom of changes affecting tax status.

Mandatory returnable: Fully complete and submit the E-Tendering Training Acknowledgement Form to Eskom within the prescribed period. Failure to do so will disqualify the tenderer from the procurement process. Key points: Form must be fully completed (no blank fields). Submission must be made to Eskom within the specified timeframe. Non-compliance results in automatic disqualification.

Mandatory requirement: Fully completed and submitted E-Tendering Training Acknowledgement Form. Evaluation criteria: Tenderer must confirm understanding of the e-Tendering Solution via self-training (Noddy Guide, video, or clarification meeting). Submission of the form must occur within the prescribed period before tender submission. Non-compliance with any of these will render the tender non-responsive.

Returnable Documents: Submit a completed Declaration of Shareholding or Beneficiaries Form (T2.2a No 8). Requirements: Disclose all shareholders/beneficiaries (names, registration numbers, share percentages). Declare if any are Eskom employees or close family members of Eskom employees. If yes, provide their position/relationship and interest in your organisation. The form must be signed and dated by an authorised representative.

Disqualification Risks: Suppliers must be legally registered entities. Non-disclosure or inaccurate disclosure of shareholders/beneficiaries who are Eskom employees or close family members may result in disqualification.

Submit the following returnable documents as part of your bid: Quality Control Plan (QCP) with unique number, revision number, and page numbering. Include provisions for approval signatures (Contractor Supervisor, Contractor Quality Controller, Eskom System Engineer, and/or Eskom QC), inspection reports, and records proving conformity. Provide a high-level description of work, intervention points, and final acceptance/release approvals. Submit all test reports in a Data Pack format with traceable measurement positions. Ensure Data Books include: Document List, Instruction for Work/Purchase Order, Approved QCPs, Risk Assessments, Material Certificates, Technical Queries/Engineering Responses, Non-conformance Reports, Internal Release Notes, Transport Notifications, and Calculations for temporary works.

General: Applicants must be registered suppliers capable of meeting Eskom’s technical and quality standards. Experience in supplying bearings and related components to industrial or power generation sectors is advantageous. Compliance with all legal and regulatory requirements, including SHEQ and OHS policies, is mandatory. Specific: Ability to supply products that meet Eskom’s proprietary performance standards and compatibility requirements. Capacity to deliver on an 'as and when required' basis over a 5-year period. Willingness to adhere to Eskom’s existing supplier base for continuity.

Scope: Supply and delivery of various bearings, taper locks, plummer blocks, and sleeves to Duvha Power Station on an as-and-when-required basis for five (5) years. Bearings must meet the standards specified in the Duvha Power Station bearings survey list. Each bearing must comply with the required performance standards. Contractor is responsible for verifying quantities before delivery. Bearings must align with Eskom’s existing suppliers’ specifications to ensure compatibility and performance. Work must adhere to SANS 1253 (latest revision) and Eskom’s Maintenance Quality Manual (MGM0001).

Mandatory compliance with ISO 9001 Quality Management Systems. Adherence to Eskom’s SHEQ Policy (32-727) and Occupational Health and Safety Act is required. Contractors must comply with Eskom’s Life Saving Rules (240-62196227) and Safety, Health & Environmental Specifications for Contractors (SAS0012). Quality assurance must follow QM58 - Suppliers Contract Quality Requirements Specification. SHE Plan and Project Baseline Risk Assessment must be scope-specific and non-generic. Contractors must provide PPE and ensure personnel are trained in HIRA and SHE/OHS Legal Liability.

Returnable Documents: Submit a completed Declaration of Shareholding or Beneficiaries Form (T2.2a No 8). Requirements: - Disclose all shareholders/beneficiaries (individuals or companies) in your organisation, including their names, registration numbers, and share percentages. - Declare if any shareholders/beneficiaries are Eskom employees or close family members (by birth, marriage, domestic partnership, adoption, or guardianship) of Eskom employees. - If applicable, provide details of the Eskom employee’s position/relationship and the shareholder/beneficiary’s interest in your organisation. - The form must be signed and dated by an authorised representative of your company or trust.

Evaluation is open to all prospective suppliers capable of meeting the supply and delivery requirements. Compliance: - Must adhere to Eskom’s transparency and conflict-of-interest policies as outlined in the declaration form. Legal: - Applicants must be legally registered entities (company or trust) with valid registration details.

Closing date and time: 23 June 2026 at 10h00. Non-compulsory clarification meeting: 4 June 2026 at 9h30 via Microsoft Teams (link: https://teams.microsoft.com/meet/389367703900623?p=4Vx9ft3ORqu41nA8AZ). Deadline for clarification queries: Five working days before tender submission closing date. Tender validity period: 180 days from closing date.

Eskom Representative: Phillipine Moila. Tel: 011 800 6204. Email: [email protected]. All queries and clarifications must be addressed in writing to the Eskom Representative only.

Submit electronically via Eskom E-tendering site at https://etendering.eskom.co.za by 23 June 2026 at 10h00. Late submissions will not be accepted. Upload all documents in PDF format; the price list must also be submitted in Excel format. Maximum upload size per document is 500 MB; total submission restricted to 4 GB. Ensure submission status is marked as complete. If resubmitting, only the latest version will be considered. Mandatory disqualifiable returnables at closing: Authorisation Form (Annexure A), Acknowledgement Form (Annexure B), Tenderer’s Particulars (Annexure C), Integrity Declaration Form (Annexure D), CPA for Local Goods/Services (Annexure E), SBD 6.2 for Local Production and Content (Annexures G1-G4), SBD 1 (Annexure H), SBD 4 (Annexure J), and E-tendering Help Manual acknowledgement. Non-disqualifiable returnables (5 working days to submit if missing): SBD 6.1 Preference Points Claim Form (Annexure I). For joint ventures/consortia: submit letter of intent or valid JV agreement, confirmation of single business entity, and details of a single designated bank account. Ensure eligibility: not under sanctions, no conflict of interest, not on Tender Defaulters list, and not restricted by National Treasury or Eskom.

Evaluation consists of functionality (100 points, minimum 80% threshold to qualify) and price (90 points) plus Specific Goals (10 points) under PPPFA. Functionality criteria and weightings: Company Experience (30%): Must have completed at least five similar orders with signed delivery notes/invoices/contracts. Company Financial Requirements (30%): Provide stamped bank statement/loan approval of ≥R1M OR three orders/contracts valued at ≥R500k. Workshop and Transportation (20%): Proof of workshop ownership/lease and delivery vehicle ownership/lease. Technical Sales Personnel (20%): Must have mechanical engineering qualification (N4 + trade test) with ≥2 years’ experience. Spares Handling Methodology (20%): Signed method statement for storage, loading, handling, transportation, and offloading. Price evaluation: Inclusive of VAT, corrected for errors, excludes contingencies, considers unconditional discounts. Tenders ranked by 90/10 PPPFA scoring. Disqualification risks: failing 80% functionality threshold, not meeting eligibility criteria, missing mandatory returnables, or submitting late.

Scope: Supply and delivery of various bearings, taper locks, plummer blocks, and sleeves to Duvha Power Station on an as-and-when-required basis for five years. Mandatory technical criteria: ISO 9001 certification required for quality assurance. Deliverables: Signed method statement for storage, loading, handling, transportation, and offloading of all spares. Capacity requirements: Company must have completed ≥5 similar orders; provide proof of workshop and delivery vehicle (ownership/lease); employ technical sales personnel with mechanical engineering qualifications (N4 + trade test) and ≥2 years’ experience. Contract form: NEC Supply Contract (SC3). Cataloguing may be required post-award; pricing schedule must include a line item for cataloguing if applicable.

Pricing: Inclusive of VAT; submit in PDF and Excel. Evaluation: Corrected for arithmetical errors, excludes contingencies, considers unconditional discounts (conditional discounts not evaluated but applied at payment). Payment terms: ≤R50M contracts: 30 days from receipt of undisputed invoice; >R50M contracts: 60 days. Financial capacity evidence: Stamped bank statement or loan approval letter for ≥R1M OR three previous orders/contracts valued at ≥R500k. No performance security (bond/guarantee) required. Financial statements (audited/reviewed/compiled) required for due diligence if applicable.

Mandatory: CSD registration (CSD number/report). B-BBEE: Proof of status (certificate, sworn affidavit, or as per B-BBEE Act); Specific Goals scored out of 10 points (0 if no proof submitted). Tax compliance: Local tenderers must provide SARS e-filing PIN or CSD profile/number; foreign tenderers with SA footprint must submit tax clearance certificate. Employment Equity: SA designated employers must provide proof of compliance (including report submission to Dept of Labour). Safety: SA tenderers must provide COIDA certificate of good standing or proof of application. Local content: If designated materials are included, complete SBD 6.2 and Annexures G1-G4. Additional contractual requirements may include SHEQ and financial viability (financial statements). CIDB requirements not applicable. Joint ventures must confirm joint and several liability.

General criteria:

• Must be a registered supplier capable of meeting technical and environmental standards.
• Ability to supply specified mechanical components (bearings, taper locks, plummer blocks, sleeves).
• Compliance with ESKOM's environmental policies and South African regulations.

Specific criteria:

• Provision of a valid environmental policy (signed copy) demonstrating commitment to environmental protection and compliance.
• Provision of an Environmental Aspects and Impacts Register, identifying activities, their environmental aspects, associated impacts, significance ratings, and mitigation measures.
• Capacity to fulfill orders over a 5-year period.

Scope: Supply and delivery of various bearings, taper locks, plummer blocks, and sleeves to Duvha Power Station on an as-and-when-required basis for a period of five (5) years.

Required returnables:

• Signed copy of the company's environmental policy, demonstrating commitment to environmental protection and compliance.
• Environmental Aspects and Impacts Register, identifying activities in line with the scope of work, their environmental aspects, associated impacts, significance ratings, and mitigation measures.

Submit the following returnable documents: - Mandatory: ISO 9001 certification (for quality assurance and adherence to ISO standards). - Qualitative criteria: Proof of at least five (5) completed orders of similar products, including signed delivery notes, invoices, or contracts with client name, contact, delivery address, and client signature proving acceptance. Proof of workshop ownership or lease agreement (for the project duration) AND delivery vehicle ownership or lease agreement/letter of support. Evidence of technical sales personnel with mechanical qualifications (minimum N4 with trade test in mechanical engineering) and at least 2 years’ experience in the mechanical field, capable of interpreting drawings and performing measurements. Signed method statement detailing storage, loading, handling, transportation, and offloading of all spares to Duvha Power Station.

Mandatory: ISO 9001 certification is required. Technical evaluation threshold: Minimum weighted final score of 80% to be considered technically suitable. Scoring methodology: 5 points (100% compliant), 4 points (80% compliant with acceptable qualifications), 2 points (40% non-compliant), 0 points (totally deficient/non-responsive). Qualitative criteria weighting: Company experience (30%), workshop and transportation (20%), technical sales representative (20%), spares handling methodology (30%). Firms failing the mandatory criterion or scoring below 80% will be disqualified.

Scope: Supply and delivery of various bearings, taper locks, plummer blocks, and sleeves to Duvha Power Station on an as-and-when-required basis for a period of five (5) years. Purpose: Address spare shortages, tackle defects as they arise, improve systems, and ensure compliance. Execution time must align with Duvha Power Station’s Maintenance Execution Strategy and maintenance prioritization procedures. Key deliverables: Significant spares critical to plant operations at Duvha Power Station.

Mandatory: ISO 9001 certification (for quality assurance). Acceptable risks: Skilled personnel with sufficient work experience but lacking necessary formal qualifications. Unacceptable risks: Personnel without relevant work experience, lack of mechanical knowledge, or core business not in industrial supply/mechanical work. No transport or storage facilities. Acceptable exception: Contractor with 3+ verifiable projects but no prior experience in the power plant industry. Unacceptable exception: No relevant work experience or verifiable completed projects.

For system-related issues with Tender Bulletin, eTendering, or OpenText: Contact the buyer responsible for the published tender. No direct contact details provided in the document.

Submit via Eskom’s eTendering portal (https://eTendering.eskom.co.za). Steps: 1) Register on the portal with a valid CSD number, email, and +27 phone number. 2) Verify email via sent link and complete OTP verification (sent to email and phone). 3) Select the tender reference number (e.g., E2971GXMPDUV). 4) Click 'Create New Submission' and upload documents under correct categories (Technical, Commercial, Finance, etc.). 5) Name files clearly, ensure each file ≤50MB, and total submission ≤900MB. 6) Verify all required documents are uploaded before clicking 'Finalize Submission'. 7) Save the submission confirmation email (includes submission ID and timestamp) for records. Physical submissions are not accepted; all submissions must be electronic.

Open to suppliers registered on Eskom’s eTendering system with a valid CSD number. Technical capability: Must be able to supply bearings, taper locks, plummer blocks, and sleeves as specified. Compliance: Must adhere to Eskom’s procurement policies and submission guidelines. Pre-selection: For closed tenders, suppliers must meet Eskom’s selection and evaluation criteria (direct invitations only).

CSD registration is mandatory to access the eTendering system. Suppliers must have a valid CSD number to submit bids.

General: Open to all legally registered suppliers (company registration number required). Suppliers must not have Eskom employees or directors as shareholders, directors, or partners unless fully disclosed. Ethical: No undisclosed conflicts of interest (e.g., close family or associate relationships with Eskom procurement personnel). No exchange of business courtesies (gifts, favors, hospitality, etc.) with Eskom employees or directors without declaration. Consultant-specific: Consultants must disclose all other contracts with Eskom, its subsidiaries, suppliers of primary energy, suppliers of strategic commodities, or key industrial customers.

Submit a completed Supplier Declaration of Interest form as a returnable with your bid. Key requirements: Declare if any person with interest in your company (shareholder, director, member, partner, line manager, or employee) is employed by or serves as a director at Eskom. Disclose any close family or associate relationships with Eskom employees or directors involved in the procurement process. Report any business courtesies (gifts, favors, hospitality, etc.) exchanged with Eskom employees or directors in the last 12 months. If acting as a consultant, declare all other services rendered to Eskom business units, divisions, subsidiaries, or key suppliers. Certify under oath that all information provided is true and correct. False declarations may result in action against the supplier or signatory.