166 K E Masinga Road (Formerly Old Fort Road) - Durban - KZN - 4001
Organization Type
GOVERNMENT
Published
19 Jul 2026
OCDS Reference
ocds-9t57fa-162808
Summary
This tender is for the supply and delivery of general office stationery to the ethekwini metropolitan municipality over a 36-month period. IT is aimed at qualified suppliers who can meet the technical and compliance requirements for a long-term contract.
Key Requirements
Tender closing is on Friday, 21 August 2026 at 11:00am, requiring both a hard copy submission to the Tender Box in Durban and an electronic submission via the eThekwini JDE System.
Bidders must have a minimum of 3 years' experience in supply and delivery of stationery and provide proof of being a distributor or retailer with an authorization letter from the manufacturer.
Mandatory registration on the National Treasury Central Supplier Database (CSD) is required, and a Tax Compliance Status PIN or Tax Clearance Certificate must be submitted.
The evaluation uses an 80/20 price and preference points system, with preference points based on Black ownership and the location of the enterprise.
A full set of returnable documents is required, including MBD forms 4, 6.1, 8, 9, and declarations for municipal fees and occupational health and safety.
Supply and delivery of general office stationery for a period of 36 months
Briefing Session
Date & Time
Friday, 21 August 2026 - 11:00
Venue
null
Requirements & Eligibility
Eligibility Criteria
-There will be NO clarification meeting. Bidders are requested to submit emailed queries related to the bid. -Emailed queries are to be submitted by 2026-08-06. emailed questions and answers will be consolidated and posted on etenders/municipal website by 2026-08-13 -technical: ringo kanhai (t) 031-322 7773 email: ringo.Kanhai@durba N.gov.za General: senzo ngesi (t) 031-322 8243 email: senzo.Ngesi@durban. Gov.za
Review in progress · 0 of 2 documents being finalised
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Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
37.2 Agreement - 1s - 36346 - Supply and Delivery of General Office Stationery for 36 months.doc
This document is a mandatory Occupational Health and Safety agreement (Section 37(2) of the OHS Act) that must be completed by the successful service provider for the tender 'Supply and delivery of general office stationery for a period of 36 months' awarded by Ethekwini Metropolitan Municipality. It transfers legal OHS responsibilities to the service provider for work performed on municipal premises.
The eThekwini Metropolitan Municipality invites tenders for the supply and delivery of general office stationery for a 36-month period. Tender 36346-1S requires both a hard copy and an electronic submission via the JDE system (ESP Module). The evaluation will follow an 80/20 price and preference points system, with strict mandatory technical and compliance requirements.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on 5 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Closing date and time: Friday, 21 August 2026 at 11:00am.
Clarification meeting: There will be no clarification meeting.
Queries deadline: Technical queries must be submitted by 06 August 2026; consolidated answers uploaded by 13 August 2026.
Tender validity: Tenders must remain valid for 120 days after opening, plus a further 12 months unless advised otherwise.
Appeals/objections: Ms S Pillay, Email: [email protected], P.O. Box 1394, Durban, 4000.
Submission Guidelines
Source: 36346-1S Tender Document .pdf (TENDER)
Submit both a hard copy and an electronic copy.
Hard copy: Sealed, addressed to City Manager, marked with tender number, placed in Tender Box at ground floor foyer, Municipal Buildings, 166 KE Masinga Road (Old Fort Rd), Durban.
Electronic copy: Submit via eThekwini Municipality JDE System (ESP Module). The hard copy is the ruling version; the tender is only valid if the hard copy is submitted.
Closing date: Friday, 21 August 2026 at 11:00am. Late submissions will not be accepted.
Do not submit by fax, email, or post.
Required returnable documents: Authority of Signatory, Tax Compliance Status PIN/Tax Clearance Certificate, Declaration of Municipal Fees, Declaration with respect to Occupational Health and Safety Act, MBD 4, MBD 5, MBD 6.1, MBD 8, MBD 9, Official Tender Form.
Tenderers must be registered on the National Treasury Central Supplier Database (CSD).
Tenderers who deviate from the prescribed pricing schedule (Section 8) will be disqualified.
Evaluation Criteria
Source: 36346-1S Tender Document .pdf (TENDER)
Must not be a 'person in the service of the state' as per Regulation 44. 2. Must be registered on the CSD at the time of tender closing. 3. Must have municipal fees paid up or have an acknowledgment of debt agreement with the municipality. 4. Must meet the mandatory technical experience and distributor/retailer status. 5. Joint Ventures must have each party individually CSD registered and must submit a Joint Venture Agreement and a consolidated B-BBEE Certificate.
Technical Specifications
Source: 36346-1S Tender Document .pdf (TENDER)
Scope: Supply and delivery of general office stationery for a period of 36 months.
Deliverables: Goods as per specification in Section 7 (Scope and Specification of Required Supply/Services).
Samples: Bidders may be required to state where samples can be inspected or submit samples prior to closing date.
Manufacturers: Names of manufacturers must be stated. Non-manufacturers must provide valid agreement/JV agreement with manufacturer covering the contract period.
Delivery: Unit price must include delivery to specified delivery point. Risk remains with supplier until goods duly delivered. Bidders must state delivery period after receipt of order.
Experience & Qualifications
Source: 36346-1S Tender Document .pdf
Mandatory: Minimum 3 years' experience in supply and delivery of stationery.
Proof: Reference letter on client letterhead indicating type of service, period, contract value, signed and stamped.
Quality Management
Source: 36346-1S Tender Document .pdf
Samples may be required for inspection prior to closing.
Goods must be supplied only against official order.
Risk remains with supplier until delivery.
Delivery period must be stated.
Pricing Schedule
Source: 36346-1S Tender Document .pdf
Pricing schedule in Section 8 (Bill of Quantities/Schedule of Rates/Activities).
Deviation from prescribed schedule leads to disqualification.
Estimated quantities for information only; supplier bound to supply actual quantities.
Financial Requirements
Source: 36346-1S Tender Document .pdf (TENDER)
Pricing: Quote in South African Rand (ZAR). Prices exclusive and inclusive of VAT must be stated separately on Official Tender Form.
Unit prices: Quote one price per item, valid for full contract period, subject to variation only as per contract.
Firm prices: May submit firm prices for each 12-month period, free from fluctuations.
Bill of Quantities: Estimated quantities in Section 8 for information; supplier bound to supply actual quantities required.
Deviation from prescribed pricing schedule (Section 8) will lead to disqualification.
Payment: Payment conditions as per Conditions of Contract; payment only to supplier(s); factoring not accepted.
Compliance Requirements
Source: 36346-1S Tender Document .pdf (TENDER)
Mandatory registration on National Treasury Central Supplier Database (CSD). Provide CSD Supplier Number (MAAA) in Section 1.
Tax compliance: Submit Tax Compliance Status PIN (TCS PIN) or original Tax Clearance Certificate. Separate required for each entity in a Joint Venture.
Declaration of Municipal Fees: Must declare municipal fees are paid or acknowledgement of debt agreement concluded.
B-BBEE: Submit B-BBEE certificate or proof for preference points claim.
Required forms: MBD 4 (Declaration of Interest), MBD 5 (if procurement above R10 million), MBD 6.1 (Preference Points Claim), MBD 8 (Declaration of Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination).
Joint Venture: Submit acceptable Joint Venture Agreement and B-BBEE certificate for the JV.
Persons in service of the state (as per Regulation 44) are not eligible.
Health & Safety
Source: 36346-1S Tender Document .pdf
Compliance with Occupational Health and Safety Act and regulations required.
Submit Declaration with respect to Occupational Health and Safety Act.
Successful tenderer must undertake to comply and may need a documented Health and Safety Plan approved by employer.
Contractual Terms
Source: 36346-1S Tender Document .pdf
Contract duration: 36 months.
General Conditions of Contract: Governed by NT Circular 52 (July 2010) and Special Conditions of Contract.
Acceptance: Tenderer deemed to have waived any conflicting conditions.
Municipality not bound to accept lowest or any tender; may accept whole or part.
Successful tenderer required to sign written Contract Form (MBD 7).
Breach of Regulation 44 (persons in service of state) allows termination.
Change of ownership or major policy during contract must be disclosed.
Municipality may purchase goods from other sources.
Appeals: May be lodged within 14 days to City Manager; non-refundable administration fee of R6,131.00 (including VAT) required.
Document37.2 Agreement - 1s - 36346 - Supply and Delivery of General Office Stationery for 36 months.docReview complete
Description
Source: 37.2 Agreement - 1s - 36346 - Supply and Delivery of General Office Stationery for 36 months.doc
This document is a mandatory Occupational Health and Safety Agreement (Section 37(2) of Act 85 of 1993) between Ethekwini Municipality and the service provider for the supply and delivery of general office stationery over 36 months.
Evaluation Criteria
Source: 37.2 Agreement - 1s - 36346 - Supply and Delivery of General Office Stationery for 36 months.doc (unknown)
To be eligible to sign this agreement (and thus to perform the contract), the service provider must: 1. Be a legally recognized entity capable of being an 'employer' under the OHS Act. 2. Have authorization for the signatory to legally bind the company. 3. Have valid registration/good standing with the Compensation for Occupational Injuries and Diseases Act (COIDA) or equivalent accident cover. 4. Have operational procedures to meet all the listed OHS requirements.
Technical Specifications
Source: 37.2 Agreement - 1s - 36346 - Supply and Delivery of General Office Stationery for 36 months.doc (unknown)
The tender requires the supplier to sign a mandatory Occupational Health and Safety agreement (Section 37(2) of Act 85 of 1993). Key responsibilities include:
The service provider is acknowledged as an employer with full duties under the OHS Act.
All work, machinery, and plant used on Ethekwini Municipality premises must comply with the OHS Act.
The service provider must comply with all municipal site rules and safety, health, and environmental requirements.
The service provider must inform the municipality promptly if unable to perform under the agreement.
Driver must obey traffic signs and speed limits on municipal premises.
Vehicle must be in good working condition and safe.
All employees must have a valid medical certificate of fitness.
All employees must wear appropriate Personal Protective Equipment (PPE).
A high level of housekeeping must be maintained on work completion.
Must comply with the Supply Chain Management Directorate's Emergency Evacuation Procedures.
Must be registered and in good standing with the Compensation for Occupational Injuries and Diseases Commissioner or have Person Accident Cover.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
166 K E Masinga Road (Formerly Old Fort Road) - Durban - KZN - 4001
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Official source
eTenders.gov.za
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2
Last checked
19 Jul 2026
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Enhanced
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This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.