Supply and delivery of turbine control system spares for eskom’s grootvlei power station (5-Year contract)

Document review date: January 2027. No other dates are specified in this document. Closing date is provided in the tender listing (2026-06-15).

Eskom Quality Representative: Mmaphuti Moloto (QA Officer). No email, phone, or submission address provided in this document.

No submission instructions, required forms, or returnables are specified in this document. Bidders must refer to the full tender advertisement or accompanying tender documentation for submission requirements, including how and where to submit, deadlines, and disqualification risks.

Tenderers must: - Select only one applicable quality category (Category 4 is marked as applicable). - Demonstrate Main Supplier and Sub-supplier Capability and Capacity. - Comply with Eskom’s standard conditions, including: quality audits, rights of access, rights to information, preservation, and management of nonconformities. - Meet ISO 9001:2015 quality management system requirements.

Scope: Supply and delivery of Turbine Control System (TCS) instrumentation and associated proprietary subcomponents for Grootvlei Power Station. Contract duration: five (5) years. Requirements: - Pre-contract award assessment under Category 4. - Main Supplier and Sub-supplier Capability and Capacity Assessment. - Post-award: Contract Execution and Supplier Quality Performance Monitoring phases apply.

Mandatory compliance: - ISO 9001:2015 quality management system. - Quality Audits conditions. - Preservation requirements. - Management of Nonconformities and Nonconforming Outputs identified by Eskom. - Special processes requirements. - Eskom Rights of Access and Rights to Information conditions.

Closing date: 2026-06-15 at 11:00 (from tender record). Delivery dates: As stipulated on Purchase Order or per agreed program. Emergency deliveries: Immediately. Defects date: 12 months after delivery. Defect correction period: 2 weeks. Defects access period: 5 days. No briefing, site visit, or clarification deadlines are stated in this document.

Purchaser: Eskom Holdings SOC Ltd (reg no: 2002/015527/30), Registered office: Megawatt Park, Maxwell Drive, Sandton, Johannesburg. Supply Manager contact details (name, address, telephone, fax, email) are not provided in this document. Adjudicator: Selected from ICE-SA Division of the South African Institution of Civil Engineering Panel of Adjudicators (www.ice-sa.org.za) or appointed by AFSA. Arbitration: Association of Arbitrators (Southern Africa), Johannesburg. Bidders must obtain full contact details from the bid invitation document.

This document is the NEC3 Contract Data (Part 1) and does not contain bid submission instructions. Key points: (1) Obtain the separate bid documentation package for submission requirements, forms, and disqualification criteria. (2) Delivery terms are D-group (DAT, DAP, DDP) under INCOTERMS 2010. (3) Delivery place: Grootvlei Power Station Main Stores. (4) Supplier must not arrive on site without prior arrangement with Eskom. (5) All goods must meet Eskom’s quality standards; non-compliant goods may be refused.

Evaluation is not explicitly detailed in this document, but the following criteria are implied or required: (1) Legal capacity: Must be a registered entity capable of entering into a binding contract. (2) B-BBEE: Valid verification certificate required; notify Eskom within 7 days of any status change and submit updated certificate within 30 days. Failure to maintain or disclose may lead to termination or renegotiation. (3) Financial: Demonstrate capacity for a 5-year supply contract; provide proof of insurance as per Insurance Table A (e.g., loss/damage to goods, liability, employee injuries). (4) Technical: Proven experience in supplying Turbine Control System Spares (Turbovisory equipment and field instrumentation); ability to meet Eskom’s quality standards and emergency delivery requirements. (5) Compliance: Adherence to South African laws (OHS Act, VAT Act, environmental regulations); no history of prohibited actions (corruption, fraud, etc.).

Scope: Supply and delivery of Turbine Turbovisory equipment and field instrumentation for Grootvlei Power Station over 5 years (as and when required). Contract framework: NEC3 Supply Contract (April 2013). INCOTERMS 2010: D-group terms (DAT, DAP, DDP) with delivery to Grootvlei Power Station Main Stores. Supplier obligations: (1) Provide goods in conformity with contract and manufacturer standards. (2) Obtain export licences (if applicable). (3) Contract for and pay transport costs. (4) Provide packing lists, invoices, delivery notes, test results, and maintenance manuals. (5) No sub-supplier engagement without Eskom’s prior written approval. (6) Goods must be packaged and transported securely. (7) Purchaser may refuse non-compliant goods. Quality: 12-month defects period; 2-week defect correction period; 5-day defects access period.

Currency: South African Rand. Payment terms: 4 weeks after invoice submission. Tax invoice: Must be provided within 1 week of receiving a payment certificate; include Eskom’s VAT number (4740101508). Interest on late payment: Standard Bank prime rate (365-day year) for Rand; LIBOR 6-month rate for foreign currency. Penalties: (1) Delay damages: 2.5% of the specific PO line item per day, capped at 10% of that line item’s value. (2) Low performance damages: 5% penalty for premature failure within 2 weeks of installation; 10% penalty for failure within 1 week. Supplier must replace defective goods at their own cost. Liability cap: Supplier’s total liability limited to the replacement value of the purchase order.

B-BBEE: Valid verification certificate required. Notify Eskom within 7 days of any B-BBEE status change; submit updated certificate within 30 days. Failure to notify or maintain status may result in termination or renegotiation. Health and Safety: Comply with all applicable laws; prices must include sufficient funds for compliance. Environment: Comply with all applicable environmental laws and regulations. Insurance (Supplier): (1) Loss/damage to goods (replacement cost or Purchaser’s policy deductible). (2) Liability for property damage and bodily injury (replacement cost or Purchaser’s deductible). (3) Employee liability per applicable law. Insurance (Purchaser): Covers Assets All Risk, Contract Works, Environmental Liability, General and Public Liability, Transportation (Marine), Motor Fleet, Terrorism, Cyber Liability, Nuclear Material Damage, and Business Interruption. Ethics: Zero tolerance for prohibited actions (coercive, collusive, corrupt, fraudulent, obstructive). Termination for ethics violations does not require a court finding. Nuclear Liability: Special provisions apply for Koeberg Nuclear Power Station. Asbestos: Ambient air must conform to South African standards (OEL 0.2 fibres/ml as 4-hour TWA). Supplier personnel may stop work in contaminated areas until declared safe.

Purchaser’s agent details are in the Contract Data. Submission address: Eskom Holdings SOC Ltd, Megawatt Park, Maxwell Drive, Sandton, Johannesburg, 2199.

Submit a signed Form of Offer and Acceptance (C1.1 SC3), including the Schedule of Deviations if applicable. Examine all documents listed in the Tender Data and addenda, as referenced in the Returnable Schedules. Return one signed copy to the Purchaser before the validity period ends. Within two weeks of receiving the signed agreement, provide securities, bonds, guarantees, proof of insurance, and other required documentation. Failure to comply may result in disqualification.

Supply and deliver Turbine Turbovisory equipment and field instrumentation as per the scope of work at Grootvlei Power Station. Deliveries are on an as-and-when-required basis over 5 years. Detailed specifications are in Part C3 (Scope of Work: Goods Information including Supply Requirements).

Submit pricing in Part C2 (Pricing Data). Include: total offered price (exclusive of VAT), VAT at 15%, and total amount inclusive of VAT (in words and figures). The total is for budgeting purposes only; actual amounts will be assessed per contract conditions.

Eskom Holdings SOC Ltd, Megawatt Park, Maxwell Drive, Sandton, Johannesburg, 2199. Purchaser’s agent details are provided in the Contract Data (Part C1).

Submit a signed Form of Offer and Acceptance (C1.1) with: pricing (total exclusive of VAT, VAT at 15%, and total inclusive of VAT in numeric and written form), and Schedule of Deviations (if applicable). Examine and accept all documents listed in the Tender Data and addenda (Returnable Schedules). Use a separate Form of Offer and Acceptance for alternative tenders. Contract takes effect upon receipt of a fully signed original copy, including Schedule of Deviations. Within two weeks of receiving the signed agreement, contact Eskom’s agent (details in Contract Data) to arrange delivery of securities, bonds, guarantees, proof of insurance, and other required documentation. Failure to comply constitutes repudiation of the agreement.

Tenderers must: be duly authorized to sign and enter into the contract; demonstrate capacity to perform all obligations and liabilities under the contract; comply with all terms and conditions as per their true intent; submit all required returnable schedules and documentation; and be willing to provide securities, bonds, guarantees, and proof of insurance as stipulated in the Contract Data. Deviations or amendments must be explicitly documented in the Schedule of Deviations.

Supply and delivery of various Turbine Turbovisory equipment and field instrumentation as per the Scope of Work (Part C3) at Grootvlei Power Station. Delivery is on an as-and-when-required basis over a 5-year period. Contract terms are defined in: Part C1 (Agreements and Contract Data), Part C2 (Pricing Data), and Part C3 (Scope of Work: Goods Information including Supply Requirements). All deviations or amendments must be documented in the Schedule of Deviations.

Pricing must include: total exclusive of VAT, VAT at 15%, and total inclusive of VAT (both numeric and written form). Payment terms and conditions are as per the Contract Data. Securities, bonds, guarantees, and proof of insurance must be provided within two weeks of contract award. Failure to deliver these documents constitutes repudiation.

Submit bids via Eskom’s standard procurement process. Deliver goods to Grootvlei Power Station only during: Monday–Thursday: 08H00–16H00, Friday: 08H00–11H30. No deliveries on weekends or public holidays. Arrange security access with Purchaser prior to delivery. Purchaser provides offloading assistance (forklift/overhead crane available). Goods must arrive in good condition and match detailed specifications. Payment occurs only after delivery and inspection. Submit tax invoices within 7 days of receiving a payment certificate from the Supply Manager. Invoices must include: Supplier and Purchaser names/addresses, contract number/title, VAT numbers (Supplier and Purchaser), itemized description of goods/services, and total amounts (excl. VAT, VAT, and incl. VAT).

Mandatory compliance with all technical specifications, Eskom policies, and delivery constraints. Tenderers must commit to subcontracting a minimum 5% of the contract value to an EME or QSE that is 51% owned by black people living in rural/underdeveloped areas or townships. Mandatory returnables: Letter of intent to subcontract 5% from the main contractor. Preferred subcontracting scope: Transportation. Non-compliance with subcontracting or technical requirements may disqualify the bid.

Supply and deliver Turbine Turbovisory equipment and field instrumentation to Grootvlei Power Station on an as-needed basis over 5 years. Key deliverables: Turbine Turbovisory equipment, field instrumentation, and testing/calibration certification. Goods must comply with detailed specifications, including but not limited to: sensors (e.g., speed sensor INT-SSR-250-750BW), transmitters (e.g., temperature transmitter TMT 121-A1KCB-5, pressure transmitters Cerebar S PMC71), push buttons (e.g., emergency stop SZT-42-92130-00023), amplifiers, relays, transducers, thermocouples (SS GR 316, various lengths), and assemblies (e.g., positioner/displacement assemblies for turbine shafts). Supplier must adhere to Eskom’s delivery agreement period (24-56361435) and quality standards (ISO 9001, Eskom Supplier Contract Quality Requirements Specification 240-105658000). Quarterly progress meetings required at Grootvlei Power Station, attended by Supply Manager (or representative), Service Provider, and End User. Supplier must comply with Eskom’s SHE rules, including OHS Act 95 of 1993 or ISO 45001, Lifesaving Rules, and Grootvlei High-Risk SHE Specifications (240-73418055). Environmental compliance: Documented environmental management system (e.g., ISO 14001), adherence to Eskom Grootvlei environmental policies, National Environmental Management Act 107 of 2008 (Duty of Care), and Eskom Environmental Incident Management Procedure (240-133087117).

Invoicing: Submit tax invoices within 7 days of receiving a payment certificate from the Supply Manager. Invoices must include Supplier/Purchaser names and addresses, contract number/title, VAT registration numbers (Supplier and Purchaser), itemized description of goods/services per Price Schedule, and total amounts (excl. VAT, VAT, and incl. VAT). Payment terms: Per Eskom’s standard process, after delivery and inspection. No additional insurance required beyond contract data. Supplier must maintain records of defined costs, payments, and compensation events for future reference.

Quality: Implement and maintain a quality system compliant with ISO 9001 and Eskom Supplier Contract Quality Requirements Specification (240-105658000). Safety: Comply with OHS Act 95 of 1993 or ISO 45001, Eskom SHE rules, Lifesaving Rules, and Grootvlei High-Risk SHE Specifications (240-73418055). Submit a safety plan (including PPE, safe work procedures, risk assessments) for Employer approval prior to work commencement. Environmental: Maintain a documented environmental management system (e.g., ISO 14001), comply with Eskom Grootvlei environmental policies/standards, National Environmental Management Act 107 of 2008 (Section 28 Duty of Care), and Eskom Environmental Incident Management Procedure (240-133087117). Polluter pays principle applies. Subcontracting: Mandatory 5% subcontracting to an EME or QSE (51% black-owned in rural/underdeveloped areas/townships). Submit letter of intent to subcontract 5%. Local content target: 100%.

Submit bids via Eskom’s standard procurement process. Deliver goods to Grootvlei Power Station only during: Monday–Thursday: 08H00–16H00, Friday: 08H00–11H30. No deliveries on weekends or public holidays. Arrange security access with Purchaser in advance. Purchaser provides offloading assistance and material handling equipment (e.g., forklift, overhead crane). Goods must arrive in good condition, per detailed specifications, and pass inspection before payment. Quarterly progress meetings required at Grootvlei Power Station, attended by Supply Manager (or representative), Service Provider, and End User. Meeting minutes must be recorded and circulated within five days of the meeting.

Mandatory subcontracting: Minimum 5% of contract value must be subcontracted to an EME or QSE which is 51% owned by black people living in rural or underdeveloped areas or townships. Mandatory returnable: Letter of intent to subcontract 5% from main contractor. Local procurement content target: 100%.

Supply and deliver Turbine Turbovisory equipment and field instrumentation to Grootvlei Power Station on an as-needed basis over 5 years. Goods must comply with detailed specifications, including: sensors (e.g., speed, pressure, temperature), transmitters, amplifiers, relays, transducers, switches, thermocouples, converters, modules, monitors, and assemblies. Examples: Speed sensor (5 VDC, pulse output, 0-6 ms range), temperature transmitter (24 VDC, 4-20 mA output, DIN rail), emergency stop push button (plastic, red), pressure transmitters (0-600 kPa, 0-350 kPa, 0-160/250 kPa, 4-20 mA output), inductive displacement transducers (24 VDC), eddy current proximity switches (24 VDC), thermocouples (SS GR 316, various lengths), and displacement/expansion assemblies (stainless steel). All goods must meet Eskom’s quality, safety, and environmental standards. Supplier must adhere to Eskom’s delivery agreement period (24-56361435) and policies. Testing/calibration certification required for all delivered goods.

Invoice within one week of receiving a payment certificate from the Supply Manager. Tax invoices must include: Supplier and Supply Manager’s name and address, contract number and title, Supplier’s VAT registration number, Purchaser’s VAT registration number, description of goods/services per Price Schedule, total amount (excluding VAT), VAT amount, and total inclusive of VAT. Payment terms as per Eskom’s standard contract conditions.

Comply with OHS Act 85 of 1993 or ISO 45001, Eskom’s SHE rules, and Grootvlei Power Station’s High-Risk SHE Specifications (240-73418055). Implement a safety plan (PPE, safe work procedures, job-specific risk assessments, safety meetings) approved by Employer prior to work commencement. Report incidents/accidents to Grootvlei Power Station within 24 hours or end of shift. Comply with National Environmental Management Act 107 of 2008 (Duty of Care, Section 28). Maintain an environmental management system (policy, operational procedures, aspects/impacts register). Adhere to Eskom’s Environmental Incident Management Procedure (240-133087117) and Station Waste Management Procedure. Implement a quality system compliant with ISO 9001 and Eskom Supplier Contract Quality Requirements Specification (240-105658000). Subcontract a minimum of 5% of contract value to an EME or QSE 51% owned by black people in rural/underdeveloped areas or townships. Submit a letter of intent to subcontract 5%. Preferred subcontracting scope: transportation.

Closing date: 15 June 2026 at 10h00. Non-compulsory clarification meeting: 08 June 2026 at 14h00 via Microsoft Teams (Join: https://teams.microsoft.com/meet/395821968750524?p=B00f981a5AitrJQKJb; Meeting ID: 395 821 968 750 524; Passcode: 9zC7i6cG). Confirm attendance with Eskom Representative (Manala Mabhena) by providing attendee names, positions, and contact details. Clarification queries deadline: 5 working days before closing date (10 June 2026). Tender validity period: 180 days from closing date.

Eskom Representative: Manala Mabhena. Email: [email protected]. Phone: 017 779 8789. All queries must be directed to this contact in writing. Eskom Standard Conditions of Tender available at www.eskom.co.za. Submission portal: https://etendering.eskom.co.za/.

Submit electronically via https://etendering.eskom.co.za/ by 15 June 2026 at 10h00. No hard copies or zipped files accepted. Upload documents in PDF format (max 500MB per file, total submission max 4GB). Price lists must be in both PDF and Excel. Organize files under folders: Technical, Commercial, Financial, and Other. Ensure submission status is marked as 'complete'. Late submissions are disqualified. Resubmissions replace all prior versions. Mandatory returnables: Authorisation Form (Annexure A), Acknowledgement Form (Annexure B), Tenderer’s Particulars (Annexure C), Integrity Declaration Form (Annexure D), CPA Requirements (Annexure E or F), SBD 6.2 (Annexures G1-G4 if applicable), SBD 1 (Annexure H), SBD 6.1 (Annexure I), SBD 4 (Annexure J), and E-tendering Help Manual acknowledgement (Annexure 1.1.14).

Eligibility: Tenderers must not be from sanctioned countries, submit only one tender, have no conflict of interest, not be restricted by National Treasury, not be on the Tender Defaulters list, and not subcontract 100% of the scope. Joint ventures must have joint and several liability. Non-compliance with eligibility criteria results in disqualification. Functionality: Minimum threshold of 70% required for technical evaluation. Tenderers scoring below 70% are disqualified. Price: Scored out of 80 points (inclusive of VAT, corrected for errors, excluding contingencies, adjusted for deviations). Unconditional discounts are considered; conditional discounts are not. Specific Goals: Scored out of 20 points under PPPFA (B-BBEE status levels 1-8). Points for price and specific goals are summed and rounded to two decimal places. Highest total score wins. Alternative tenders are not allowed.

Supply and delivery of Turbine Control System Spares for Grootvlei Power Station over 5 years. Scope of Work and Pricing Schedule/BOQ are provided in PDF and Excel. Cataloguing may be required post-award; include a line item for this in the Pricing Schedule if applicable. Eskom will pay for cataloguing. Alternative tenders are not allowed. Contract conditions: NEC SC3.

Pricing must be inclusive of VAT, submitted in PDF and Excel. Evaluation includes correction of arithmetical errors, exclusion of contingencies, and adjustment for deviations. Net Present Value comparison is used. Unconditional discounts are considered for evaluation; conditional discounts are applied at payment. Payment terms and performance security details are not specified.

Mandatory: Proof of CSD registration. Preference points: Valid B-BBEE certificate (SANAS-accredited) or sworn affidavit (for EMEs/QSEs), CIPC shareholding proof with breakdown, certified ID copies of shareholders, disability proof (if applicable), and consolidated B-BBEE certificate for JVs/consortia. SHEQ: OHS policy (OHS Act Section 7), OHS plan, Baseline Risk Assessment (BRA), Letter of Good Standing (COIDA), ISO 45001 certificate (or equivalent), and appointment of a qualified SHE Officer with CV and qualifications. Environmental: SHE Policy (ISO 14001:2015), Waste Management Plan, Emergency Preparedness/Response Plan, Site-Specific Environmental Management Plan, and legal protection guarantees for employees/refusing hazardous work. SDL&I: Quarterly reports, B-BBEE improvement/retention plan within 30 days of contract signing, and SDL&I Implementation Schedule within 28 days of award. 3% of invoice value retained as security for SDL&I obligations; 3% penalty of contract value for non-compliance. CIDB requirements are not applicable.

General: Must be a registered supplier capable of meeting Eskom’s procurement and compliance requirements. Experience in supplying turbine control system spares and field instrumentation for power stations. Ability to adhere to NEC3 SC3 contractual terms, including pricing, defect liability, and compensation events. Technical: Proven track record of supplying high-precision instrumentation (e.g., vibration monitors, pressure transmitters, thermocouples). Compliance with South African regulatory standards (e.g., safety, electrical, and quality certifications). Capacity to maintain stock and ensure timely delivery over the 5-year period. Financial: Financial stability to fulfill a long-term contract (5 years). Pricing must be competitive and fully inclusive of all obligations (no hidden costs).

Scope: Supply and delivery of Turbine Turbovisory equipment and field instrumentation for Grootvlei Power Station on an as-and-when-required basis for 5 years. Key deliverables: 35 line items including monitors (bearing vibration, shaft displacement, shaft vibration, amplifier measuring, key phaser module), converters (eddy current signal converters with associated sensors), sensors (eddy current displacement, speed sensors), amplifiers (pulse signal, 3-way isolating), transducers (electro-dynamic absolute vibration, inductive displacement), transmitters (pressure, temperature, process), switches (position for barring gear), thermocouples (various types for bearings and turbine casing measurements), networking equipment (Hirschmann power supply and media module), and other components (emergency stop push button, coupling relay). All items have a quantity of 10 units, except speed sensors (15 units). Suppliers must ensure compliance with correct drawing revision numbers where applicable.

Contract Type: NEC3 Supply Contract (SC3) - priced contract. Pricing Format: Lump sum items: enter amount in Price column only (Unit, Quantity, Rate left blank). Quantity-based items: enter rate multiplied by quantity to produce Price. Time-based items: unit of time stated in Unit column with length in Quantity column. Payment Terms: Amount due includes Price for completed lump sum items, plus amounts calculated from completed quantities multiplied by rates, plus other amounts due to Supplier, less amounts due to Purchaser. Any tax required by law to be paid by Purchaser is included in amount due. Pricing Assumptions: Total Prices are fully inclusive of everything necessary to provide goods and services. Prices include correction of Defects (no compensation event unless due to Supplier's risk). Costs for unlisted items should be spread across other prices. Lump sum prices are not adjusted if actual work differs from estimates. Price changes only permitted through compensation events per clause 60.1.

To be eligible, contractors must: (1) Be legally registered with Compensation for Occupational Injuries and Diseases (COID), (2) Hold valid Letter of Good Standing from COID Commissioner, (3) Have competent staff with appropriate qualifications and training, (4) Submit OHS Plan demonstrating compliance with Eskom specifications, (5) Comply with Section 37(2) of OHS Act requirements, (6) Have pre-employment medical examination capability for employees, (7) Demonstrate ability to meet all legislative and Eskom OHS requirements for the 5-year contract duration

Scope of Work: Supply and delivery of Turbine Control System (TCS) spares, including Turbovisory equipment and field instrumentation, at Grootvlei Power Station for a 5-year period on an as-and-when-required basis.

Key Requirements:

• Contractor awarded the bid will be the 'Main Contractor'. Any subcontractors are 'Appointed Contractors'.
• Must comply with Eskom’s Occupational Health and Safety (OHS) specifications, including developing and implementing an OHS plan aligned with Eskom and legislative requirements.
• Must adhere to Eskom’s SHEQ (Safety, Health, Environmental, and Quality) Policy and all applicable South African legislation (e.g., OHS Act 85 of 1993, National Environmental Management Act, etc.).
• Must provide and maintain all necessary OHS documentation, including risk assessments, safe work procedures, and method statements.
• Must ensure all employees and subcontractors undergo Eskom-specific OHS induction training before site access.
• Must comply with Eskom’s Life-Saving Rules (e.g., isolation procedures, working at heights, seatbelt use, sobriety, permit-to-work systems).
• Must establish statutory Health and Safety Committees and conduct regular toolbox talks, pre-job meetings, and audits.
• Must provide and maintain Personal Protective Equipment (PPE) as per risk assessments and SANS standards.
• Must ensure all tools, equipment, and vehicles meet safety standards and are regularly inspected.
• Must implement emergency management plans, including first aid provisions, fire equipment, and incident investigation procedures.
• Must comply with COVID-19 policies, including risk assessments, control measures, and PPE provisions for the duration of the pandemic.
• Must adhere to Eskom’s substance abuse policy (zero tolerance for alcohol/drugs on site).
• Must maintain OHS files on-site, including all records, risk assessments, training logs, and audit reports.
• Must ensure compliance with working hours, overtime, and night work regulations as per the Basic Conditions of Employment Act.
• Must provide a valid Letter of Good Standing (LoG) from the Compensation for Occupational Injuries and Diseases (COID) Commissioner.
• Must display company signage at site offices with contact details for key personnel (e.g., site manager, H&S officer, first aider).
• Must manage site establishment, housekeeping, and waste disposal in line with Eskom’s standards.
• Must comply with Eskom’s vehicle management requirements, including roadworthiness, seatbelt use, and no cellphone use while driving.
• Must conduct medical surveillance for all employees, including pre-employment, periodic, and exit medicals.
• Must implement a fall protection plan for any work at heights, including risk assessments and rescue procedures.

Legal and Regulatory Compliance:

• Must comply with the Constitution of South Africa (Section 24: Environmental Rights, and Bill of Rights on child labour).
• Must adhere to the Occupational Health and Safety Act (OHS Act 85 of 1993) and its regulations, including General Safety Regulations (GSR), Construction Regulations, and Hazardous Chemical Substances (HCS) Regulations.
• Must comply with the National Environmental Management Act (NEMA 107 of 1998), Environment Conservation Act (73 of 1989), and National Water Act (36 of 1998).
• Must adhere to the Basic Conditions of Employment Act (75 of 1997) for working hours, overtime, and night work.
• Must comply with the Compensation for Occupational Injuries and Diseases Act (COID Act) and provide a valid Letter of Good Standing (LoG).
• Must register with the Compensation Commissioner and ensure the LoG remains valid for the contract duration.
• Must comply with the National Road Traffic Act (93 of 1996) for vehicle safety and management.
• Must adhere to the National Disaster Management Act (57 of 2002) for COVID-19 and other disaster-related compliance.
• Must comply with SANS standards (e.g., SANS 1186 for symbolic safety signs) and ISO 45001 for OHS management systems.

Eskom-Specific Compliance:

• Must sign a Section 37(2) Legal Agreement with Eskom before commencing work. The Main Contractor must also ensure all Appointed Contractors sign similar agreements.
• Must compile and submit an OHS file for Eskom approval, including all risk assessments, safe work procedures, and compliance documentation.
• Must establish and maintain a SHEQ Policy signed by the CEO or senior management, displayed prominently, and filed in the OHS plan.
• Must develop and implement a COVID-19 policy, including risk assessments, control measures, and PPE provisions, signed by the most senior person.
• Must appoint competent personnel for statutory roles (e.g., Health and Safety Officer, First Aider, Fall Protection Plan Developer) as per OHS Act requirements.
• Must ensure all employees and subcontractors are familiar with Eskom’s OHS documentation and Life-Saving Rules.
• Must conduct regular OHS audits (internal and Eskom-led) and address non-compliance findings promptly.
• Must provide proof of induction training for all employees and visitors before site access.
• Must ensure all tools, equipment, and vehicles meet Eskom’s safety standards and are subject to regular inspections.
• Must comply with Eskom’s substance abuse policy (32-37) and conduct ad-hoc alcohol/drug testing if required.
• Must adhere to Eskom’s smoking policy (32-36) and restrict smoking to designated areas only.
• Must comply with Eskom’s vehicle safety procedures, including seatbelt use, no overloading, and roadworthiness checks.
• Must implement Eskom’s Emergency Management Plan and conduct periodic drills.
• Must report and investigate all incidents in line with Eskom Procedure 32-95 and OHS Act GAR 8 and 9.
• Must maintain records of all training, medical assessments, and OHS-related documentation for the contract duration and beyond as required.

B-BBEE and Local Content:

• No explicit B-BBEE or local content requirements are stated in the provided document. Verify tender listing for additional compliance criteria.

Returnable Documents: Submit a completed, signed Annexure B (Acknowledgement Form for Eskom OHS legal and other requirements). Required fields: Company/Supplier Name, Name and signature of authorised person (CEO/Director/Managing Director), Date, and Witness signatures. Non-submission or incomplete forms may result in disqualification.

Evaluation will assess: 1. Demonstrated understanding and commitment to Eskom’s OHS requirements. 2. Process and criteria for selecting and managing subcontractors/suppliers. 3. Evidence of adequate resources and competencies. 4. Willingness to undergo Eskom verification, including provision of testimonials/references for similar past work.

Scope: Supply and delivery of turbine control system spares. Bidder must: 1. Demonstrate process and selection criteria for appointing contractors/suppliers. 2. Notify Eskom prior to appointing any subcontractors. 3. Ensure subcontractors/suppliers have adequate resources and competencies. 4. Manage subcontractor compliance with legal and Eskom OHS requirements. 5. Conduct OHS audits/assessments of subcontractors during execution. 6. Provide termination grounds for subcontractor work if required. 7. Handle subcontractor non-conformances and penalties directly. 8. Be prepared for Eskom verification of past performance (testimonials/references for similar work).

Mandatory Compliance: 1. Align with Eskom OHS requirements post-award (policies, procedures, standards). 2. Comply with: Eskom contractor Health and Safety standard 32-136, OHS specifications/requirements, Occupational Health and Safety Act, Compensation for Occupational Diseases and Illnesses Act. 3. Ensure all employees (including contractors/suppliers) complete Eskom induction. 4. Submit signed Annexure B acknowledging understanding of OHS requirements. 5. Penalties apply for non-conformance by the main supplier or its subcontractors/suppliers.

• Closing date for submissions: 15 June 2026 at 11:00.

• Submit the completed C1.1 Form of Offer and Acceptance as a returnable document.
• Closing date: 15 June 2026 at 11:00.
• Submission address not specified in this document.

• Must be a registered legal entity (registration number required).
• Must meet Eskom’s supplier requirements (implied by NEC3 contract).
• Technical capability: Ability to supply and deliver specialized Turbine Turbovisory equipment and field instrumentation.
• Financial stability: Provision of Proforma Guarantees required.

• Scope: Supply and delivery of various Turbine Turbovisory equipment and field instrumentation.
• Location: Grootvlei Power Station.
• Contract type: NEC3 Supply Contract (SC3).
• Duration: 5 years, on an as-and-when-required basis.

• Proforma Guarantees must be provided as part of the returnable documents (C1.3).
• Pricing data to be submitted as per Part C2 of the contract.

• Must complete and submit the C1.1 Form of Offer and Acceptance.
• Must provide Contract Data as per C1.2b (Supplier-provided data).

Submit all required tender forms and supporting documents as per Eskom’s standard procurement procedures. No returnable documents are explicitly specified in the provided text.

General: Must be a registered Eskom supplier, demonstrate experience in supplying turbine control systems for power stations, comply with South African regulatory and safety standards, and ensure supply chain continuity for 5 years. Technical: Requires a proven track record with Turbovisory Equipment or equivalent systems, capacity to provide field instrumentation meeting Eskom specifications, and quality assurance systems for critical components. Legal: Valid tax clearance certificate, B-BBEE compliance (likely Level 4 or better), and no conflicts of interest with Eskom or its employees.

Supply and delivery of Turbovisory Equipment and Field Instrumentation for Grootvlei Power Station. Technical evaluation strategy applies to this scope. Originator: Dumisani Chauke (C&I Engineering).

Eskom Representative: Mmaphuti Moloto. Issued on: 2025/10/31.

Submit the following returnable documents to avoid disqualification: - Quality Method Statement based on scope (use template Ref 240-126469599). - Quality Policy approved by top management. - Quality Objectives approved by top management. - Organizational chart and responsibility matrix (must include quality management function/role). - Documented criteria for evaluation, selection, monitoring, and re-evaluation of external providers (Clause 8.4 of ISO 9001:2015). - Valid materials/product test/compliance certificates for all materials/products (e.g., factory databooks). - Proof of warehousing/facility compliant with relevant standards for preservation of goods (identification, handling, contamination control, packaging, storage, transportation, protection). - Project risk register and action plan (exclude OHS risk assessments). - Completed and signed Form A.

Evaluation is based on the following sections and scoring: - Section A (Quality Management System Requirements - ISO 9001): Must provide objective evidence of a documented QMS (certification not required). Includes Quality Method Statement, Quality Policy, and Quality Objectives. Maximum score: 3. - Section B (Evidence of QMS in operation): Must submit documented information for roles/responsibilities, control of externally provided processes, material compliance certificates, preservation of goods, and project risks/opportunities. Maximum score: 5. - Section E (User-defined additional requirements): Form A must be completed and signed. Maximum score: 1. Total maximum score: 9. Compliance with Eskom and national/international standards is mandatory for materials/equipment.

Scope: Supply and delivery of Turbine Control System (TCS) instrumentation and associated proprietary subcomponents for Grootvlei Power Station. Duration: 5 years. Deliverables must meet Eskom and relevant national/international standards.

Quality Management System (QMS) compliance with ISO 9001:2015 is required (certification not mandatory, but documented evidence is). No explicit B-BBEE, tax, CIDB, or CIPC requirements stated in the document.

This document is a Tender Technical Evaluation Strategy (GVL/0799) and does not contain submission guidelines. Bidders must refer to the official tender invitation for: submission method (electronic/physical), submission address, required returnable documents, deadline, and disqualification risks.

EVALUATION STRUCTURE: Two-stage process — Mandatory Technical Evaluation followed by Qualitative Technical Evaluation. Bidders must pass Mandatory criteria to proceed to Qualitative evaluation.

MANDATORY TECHNICAL CRITERIA (Pass/Fail):

• Safety/protection integrity components must be sourced from OEM and/or OEM-approved vendors only. Second-hand spares permitted only if genuine OEM and traceable to an OEM or OEM-approved source. Unauthorised third-party substitutions are not permitted.
• Required proof: OEM/authorised distributor letter, proof of OEM-approved vendor status, or traceable written confirmation of availability from an OEM-approved vendor referencing relevant part numbers.
• Applies to specific components including: Bearing Vibration Monitor (MMS 6120), Shaft Displacement Monitor (MMS 6210), Shaft Vibration Monitor (MMS 6110), Overspeed Monitoring Module (DW02, DW-1.2), Emergency Stop Push Button (Elan Schmersal SZT-42), Speed Sensor, Eddy Current Signal Converters (CON 011 series), and Eddy Current Displacement Sensors (PR 6424/6426 series).

QUALITATIVE TECHNICAL CRITERIA (Weighted Scoring, Minimum Threshold: 70%):

1. Contractor Experience and References (20%):

• Must demonstrate proven experience in supplying/delivering field instrumentation in industrial/power generation environments.
• Submit verifiable references (minimum 5 for full score) with: client/site/project name, scope description, contract/order details, completion evidence, and contactable referee.
• Scoring: 5=Compliant (≥5 references), 4=Compliant with qualifications (3-4 references), 2=Non-compliant (1-2 references), 0=Totally deficient (0 references or unverifiable).

2. Methodology for Correct Equipment Identification and Supply (40%):

• Must provide: (A) Method statement describing process for identification, verification, sourcing, and supply; (B) Example part verification document/checklist; (C) Example traceability/QA record or delivery pack format.
• Must address: part number verification, revision/serial number management, substitution control, OEM/OEM-approved sourcing verification, receiving/dispatch checks, and non-conforming item resolution.
• Scoring: 5=Compliant (clear, detailed, practical methodology with controls), 4=Compliant with qualifications (minor gaps), 2=Non-compliant (incomplete/unsupported), 0=Totally deficient (no methodology or vague).

3. Handling, Packaging and Transportation of Electronic Equipment (40%):

• Must provide: (A) Method statement for ESD/physical protection, labelling, and traceability; (B) Proof of competence (ESD handling training certificates or relevant CVs); (C) Packaging proof (photos/checklists from previous work).
• Must comply with Eskom Standard 240-56355731 or equivalent. Must prevent ESD damage, mechanical damage, moisture/corrosion, and loss of traceability.
• Scoring: 5=Compliant (detailed methodology with controls), 4=Compliant with qualifications (minor gaps), 2=Non-compliant (incomplete/unsupported), 0=Totally deficient (no methodology or vague).

Acceptable qualifications/risks:

• Used spares with cosmetic wear acceptable if functional integrity is evidenced and warranty applies.
• Partial sourcing proof acceptable if full proof provided before order placement.
• Alternative packaging acceptable if it meets/exceeds Eskom Standard 240-56355731.
• Lead time dependent on OEM stock acceptable with written confirmation.

Unacceptable qualifications/risks:

• Counterfeit/unknown-origin spares with no traceability.
• No ESD packaging/anti-static controls.
• Used spares sold 'voetstoots/as-is' with no warranty/return option.
• No credible methodology for damage prevention during transportation.

EVALUATION TEAM: Technical Evaluation Team (TET) consists of 4 members (Xolani Mkhwanazi, Wenzile Dube, Dumisani Chauke, Nonhle Shibe). All mandatory and qualitative criteria evaluated by all TET members.

SCOPE: Supply and delivery of Turbine Control and Protection spares (new and/or second-hand) for Grootvlei Power Station, including Turbovisory Equipment and Field Instrumentation, over a 5-year period.

Key context:

• Installed Turbine Control and Protection system requires compatible spares to maintain availability.
• Market availability for legacy modules is constrained; supply lead times and electronic equipment handling pose delivery/quality risks.

Mandatory technical requirements:

• Safety/protection integrity components must be OEM or OEM-approved sourced. Second-hand spares only permitted if genuine OEM and traceable to OEM/OEM-approved source. Unauthorised third-party substitutions prohibited.
• Must comply with applicable OEM safety/product manuals and Eskom Standard 240-83338028.
• Specific components include: Bearing Vibration Monitor (MMS 6120, 24VDC), Shaft Displacement Monitor (MMS 6210), Shaft Vibration Monitor (MMS 6110, 24VDC), Overspeed Monitoring Module (DW02, DW-1.2, D series), Emergency Stop Push Button (Elan Schmersal SZT-42), Speed Sensor (RNGE 0–6 MS, 5 VDC), Eddy Current Signal Converters (CON 011 series), Eddy Current Displacement Sensors (PR 6424/000-100, PR 6426/000-100).

Standards and compliance:

• Eskom Standard 240-56355731: Environmental Conditions for Process Control Equipment Used at Power Stations (applies to packaging/handling/transportation).
• OEM/Manufacturer technical documentation (part numbers, revisions, compatibility) must be adhered to.

Acceptable conditions:

• Used spares acceptable with functional test evidence, correct identification, and minimum warranty period.
• Partial sourcing proof acceptable at tender stage if full proof provided before order placement.
• Alternative packaging acceptable if it demonstrably meets/exceeds Eskom Standard 240-56355731.
• Lead time dependent on OEM stock acceptable with written availability confirmation.

Unacceptable conditions:

• No ESD packaging or anti-static controls.
• Used spares sold 'voetstoots/as-is' with no warranty/return option.
• Counterfeit or unknown-origin spares with no traceability.

IMPLIED REQUIREMENTS (from evaluation strategy and standard Eskom practices):

• CSD Registration: Bidders must be registered on the Central Supplier Database.
• Tax Compliance: Bidders must be tax compliant.
• B-BBEE: Preference points system likely applies (confirm from official tender invitation).
• OEM Authorization: For safety/protection components, bidders must provide OEM or OEM-approved vendor authorization (letter or proof of status).
• Warranty: Bidders must offer warranty for supplied spares; refusal of warranty/returns is unacceptable.
• ESD Handling Competence: Training certificates or CVs demonstrating ESD/electronic handling competence required.
• Traceability: Bidders must maintain traceability controls for part numbers, revisions, and serial numbers.

Document-specific compliance:

• Compliance with Eskom Standard 240-56355731 for packaging/handling/transportation of electronic equipment.
• Compliance with OEM safety/product manual requirements for all supplied spares.

NOTE: This document does not explicitly state CIDB, CIPC, professional registration, or local content requirements. Bidders must confirm these from the official tender invitation.

Evaluation is based on a mandatory checklist with a total score of 100%. Key criteria and weighting:

• SHE Policy (signed, ISO 14001:2015 compliant, addressing commitment to environmental management, pollution prevention, and degradation): 15%.
• Environmental Management Strategy (Waste Management Plan, Emergency Preparedness/Response Plan, Site/Work-specific Environmental Management Plan): 25%.
• Legal protection of employees and environment (Top management letter guaranteeing protection of workers refusing hazardous work per NEMA Section 29): 20%.
• Environmental Training and Competency (Proof of training/skills for significant activities, e.g., oil spills, herbicides, asbestos): 15%.
• Appointment of a qualified SHE Officer (CV and qualifications required): 25%.

Disqualification: Failure to submit any mandatory document or submission of non-compliant documents.

The tender requires an objective evaluation of the supplier’s/contractor’s:

• Capabilities, expertise, and experience.
• Capacity, processes, facilities, and equipment.
• Ability to supply and deliver Turbine Control System Spares for Grootvlei Power Station over 5 years.
• Compliance with environmental management requirements as part of technical evaluation.

Mandatory compliance documents:

• SHE Policy (aligned with ISO 14001:2015).
• Environmental Management Strategy (Waste Management Plan, Emergency Preparedness/Response Plan, Site/Work-specific Environmental Management Plan).
• Letter from top management guaranteeing worker protection under NEMA Section 29.
• Proof of environmental training and competency for relevant activities.
• Appointment of a qualified SHE Officer (with CV and qualifications).

General:

• Must be a registered supplier with proven capability to provide specialized turbine control system spares and instrumentation.
• Must comply with Eskom’s procurement policies and NEC3 Supply Contract terms.
• Must demonstrate financial and technical capacity to fulfill a 5-year contract with ad-hoc demand.

Technical:

• Must have proven experience in supplying Turbovisory equipment and field instrumentation for power stations.
• Must meet exact technical specifications, including serial numbers, part numbers, and drawing revision numbers.
• Must be familiar with NEC3 contract frameworks and pricing mechanisms.

Legal:

• Must hold valid tax and business registrations in South Africa (or as required by Eskom).
• Must comply with local content requirements if applicable.

Scope:

• Supply and delivery of Turbine Turbovisory equipment and field instrumentation for Grootvlei Power Station on an as-and-when-required basis over 5 years.
• Contract type: NEC3 Supply Contract.

Deliverables:

• 35 line items covering:

• Monitors: Bearing vibration, shaft displacement, shaft vibration, amplifier for inductive displacement sensors.
• Modules: Key phaser.
• Converters: Eddy current signal converters (standard and extended range) for turbine plant.
• Sensors: Eddy current displacement sensors, speed sensors.
• Transducers: Electro-dynamic absolute vibration, inductive displacement in protective housing.
• Amplifiers: Pulse signal, 3-way isolating.
• Relays: Coupling.
• Buttons: Emergency stop push.
• Transmitters: Pressure (various ranges), temperature (4-20mA output).
• Thermocouples: For journal bearings, thrust bearings, generator bearings, and casing measurements (various lengths and types).
• Power supplies and media modules: Hirschmann MICE switch power, MM3 media modules.

Specifications:

• Each item has defined part numbers, serial numbers, and technical details (e.g., Type MMS 6120, Type PR 6424, Type CERABAR S PMC 71).
• Quantities: Mostly 10 units per item, with some at 15 units.
• Bidders must ensure pricing aligns with the correct drawing revision numbers where applicable.

Standards:

• Goods must be provided in accordance with the Goods Information (not the Price Schedule).
• Supplier is responsible for providing goods and services as described in the contract.

Pricing Model:

• NEC3 Supply Contract pricing: Prices are derived from a Price Schedule listing items as lump sums or quantities multiplied by rates.
• Payment is based on completed items per the Price Schedule, including:

• Lump sum items.
• Quantity-based items (rate × quantity completed).
• Other amounts due to the supplier.
• Less amounts retained from or paid by the supplier.

Key Financial Terms:

• Tax is included in the amount due as required by law.
• No adjustment to lump sum prices if actual quantities differ from estimates — only compensation events (Clause 60.1) allow price changes.
• Bidders must include costs for defect correction (Clause 43.1) in their prices — no separate compensation unless the defect is due to Supplier’s risk.
• Bidders should spread costs of unlisted work across other prices to meet the total obligation.
• Bidders must assume their prices are fully inclusive of all necessary costs to provide the goods and services at the time of contract signing.

Price Schedule Format:

• Items may be pre-inserted by Eskom or added by the bidder.
• For lump sum items: Enter price in the Price column only (Unit, Quantity, Rate left blank).
• For quantity-based items: Enter rate, quantity, and calculated price.
• For time-based items: Enter unit of time, quantity (duration), and rate.

Evaluation will assess bidders on: proven capability in supplying turbine control system spares; robustness of quality management systems; competency of personnel and training frameworks; adequacy of infrastructure, tools, and PPE; effectiveness of risk management processes; and strength of stakeholder/supplier management. Compliance with all ESKOM requirements in the full tender/RFQ is mandatory.

Scope: Supply and delivery of Turbine Control System Spares for Grootvlei Power Station over 5 years. Method Statement must include: title matching tender/RFQ; supplier representative details (name, designation, contact); client division/unit; tender/RFQ number; detailed activity description per Works Information/NEC document; reference document number (if available); relevant discipline. Objectives: 2-3 SMART goals tied to scope outputs. Quality: Explain how customer needs are identified and communicated. Competency: List required skills, training, and human resources. Infrastructure: Specify all PPE, tools, equipment, and testing/measurement requirements. Leadership: Describe communication of mission, vision, values, policies, and processes. Risk: Identify all risks and mitigation actions. Improvement: Explain process gap identification for meeting/exceeding requirements. Data: Define data to be collected and analysis methods for future decisions. Stakeholders: Identify affected parties, impact levels, and actions to address concerns. Outsourcing: If applicable, detail supplier selection, evaluation, and performance monitoring.

General:

• Suppliers must be legally registered and compliant with South African business regulations.
• Must hold a valid tax clearance certificate.
• No conflicts of interest with Eskom or its affiliates.

Technical:

• Proven experience in supplying turbine control system spares for power stations.
• Ability to provide OEM (Original Equipment Manufacturer) or equivalent parts as specified.
• Technical expertise in vibration monitoring, displacement sensors, pressure/temperature transmitters, and control system components.
• Capacity to source, store, and deliver spares within required timelines.

Financial:

• Financial stability to fulfill a 5-year contract without disruption.
• Ability to provide performance guarantees or bonds if required.

Compliance:

• Compliance with B-BBEE (Broad-Based Black Economic Empowerment) requirements (if applicable).
• Adherence to Eskom’s supplier code of conduct and ethical standards.

Scope: Supply and delivery of turbine control system spares for Grootvlei Power Station over 5 years.

Key Deliverables:

• Monitors: Bearing Vibration (Type MMS 6120), Shaft Displacement (Type MMS 6210), Shaft Vibration (Type MMS 6110), Amplifiers for inductive displacement sensors (Type MMS 6410).
• Modules: Key Phaser (Type MMS 6310).
• Converters: Eddy current signal types (CON 011, CON 011/916-160, CON 011/916-240) and associated sensors (PR 6424/000-100, PR 6426/000-100).
• Transducers: Electro-dynamic absolute vibration (Type PR 9268/200-000), Inductive displacement in protective housing (Type K20315/03).
• Amplifiers: Pulse signal (ISVB 01/01-36-018), 3-way isolating (Type MINI MCR-SL-I-I-SP).
• Relays: Coupling (Type EMG 10-REL/KSR-G 24/1-LC AU).
• Buttons: Emergency Stop Push (Type Elan Schmersal).
• Transmitters: Pressure (0-350 KPA, 0-600 KPA, 0-160 KPA Absolute), Temperature (4-20mA output), Process for load cells (Type PR 5210/01).
• Switches: Position for Barring Gear (Type 3SE2 100-1E).
• Thermocouples: Various types for Journal Bearing, Thrust Bearing, Generator Front/Rear Bearing, MT LOOP PIPE, MT OUTER/INNER CASING.
• Speed Sensors: 0-6 MS, 5 VDC, pulse output (Type INT-SSR-250-750BW).
• Power Supplies: HIRSCHMANN MICE SWITCH POWER MSP30.
• Media Modules: HIRSCHMANN MM3 - 4FXM2 MICE.

Standards/Requirements:

• Vendors must ensure compliance with the correct drawing revision numbers (if applicable).
• Goods must align with the NEC3 Supply Contract (SC3) Goods Information, not the Price Schedule.
• All items must meet the specified types, series numbers, and technical descriptions provided in the Price Schedule.

Pricing Structure:

• Prices are derived from the Price Schedule, which lists items as lump sums or quantities multiplied by rates.
• The Price Schedule is a standalone pricing document; work instructions are in the Goods Information.

Pricing Rules:

• Lump sum prices are fixed; no adjustments if actual quantities differ from estimates unless a compensation event (Clause 60.1) occurs.
• For quantity-based items: Price = Quantity × Rate.
• For time-based items: Specify the unit of time (e.g., hours) and quantity in the Price Schedule.
• Prices must include all costs (e.g., defect corrections per Clause 43.1) unless covered by a compensation event.
• Taxes required by law are included in the amount due.

Price Schedule Preparation:

• Suppliers may add necessary items to the Price Schedule.
• Total Prices must cover all obligations to Provide the Goods and Services.
• Suppliers must review SC3 Guidance Notes (Pages 8, 11, 12, Appendix 5) before preparing the schedule.
• Costs for unlisted work must be spread across other Prices/rates.

Format:

• For fixed amounts: Enter Price only (leave Unit, Quantity, Rate blank).
• For quantity-based: Enter Rate, Quantity, and calculated Price.
• For time-based: Enter Unit (time), Quantity (time), Rate, and Price.

Meeting held on 19 May 2026 (11:50–13:50). Next meeting to be held on MS Teams (date not specified).

Chairperson: Nomsa Vilakazi.

End-user contact for SDL&I: Mr. Maluta Mukwevho.

Additional attendees: Emily Manenzhe, Mofihli Khanye, Solly Mkhonto, Bukelwa Mvimbi, Mmaphuti Moloto, Sephakabatho Molatjane, Phomolo Thibela, Mathuhlwe Malebana.

General Requirements:

• Must be a registered supplier capable of providing Turbine Control System Spares.
• Must comply with Eskom’s procurement policies and NEC (New Engineering Contract) standards.
• Must provide proof of technical capability (e.g., training certificates, prior experience).
• Must demonstrate financial stability (supported by Budget Letter and financial documents).

Specific Requirements:

• Must deliver spares within specified timelines and meet quality standards.
• Must adhere to OHS, environmental, and quality requirements.
• Must engage in Supplier Development initiatives (e.g., collaboration with Mr. Maluta Mukwevho).

Technical Evaluation:

• Evaluation strategy referenced as GVL0799.
• Sections 2 and 3 of the technical evaluation require clarification on the scoring mechanism from the end-user.

Scope of Work (SOW) is fully signed and must be adhered to.

• Explicit delivery details and timelines must be clarified in the submission.
• Purchaser’s Goods Information (Table C3) must exclude the price column.
• OHS, Environmental, and Quality sections are sufficiently covered with no additional changes required.
• Supplier Development inputs are pending and may be required.
• Technical requirements are covered under reference GVL0799.

Pricing Data:

• Replace 'Rate' with 'Unit Price' in C2.2.
• Contingency line in Quantity Surveyor Estimates must be removed (no contingency in contract).

NEC Employer Information:

• Clause 11.2(14) must be added to the risk register.
• Clause 13.3 must be addressed immediately.
• Clause 88.1 requires wording alignment.
• X4 must be removed from the document.
• X7.1 (Delay Damages) and X17.1 (Low Performance Damages) require rewording for clarity on implementation and charges.
• Termination clauses must include Z clauses for station closure.

• Safety Officer OHS: Maki Mofokeng.
• Development Team: Diane Maunatlala.

• Submit all required OHS returnable documents with your tender. Failure to do so may result in disqualification or a 'Not Recommended' evaluation.
• Choose the applicable part based on your OHS certification status:

• Part A (for suppliers without a certified OHS system):

1. Signed Annexure B acknowledging Eskom’s OHS legal and other requirements.
2. OHS plan addressing project/scope risks, aligned with Eskom’s health and safety specifications.
3. Baseline OHS Risk Assessment (BRA) including methodology used.
4. Valid Letter of Good Standing (COIDA or equivalent).
5. OHS policy signed by CEO, compliant with OHS Act Section 7.

• Part B (for suppliers with a certified auditable OHS system):

1. Signed Annexure B acknowledging Eskom’s OHS legal and other requirements.
2. ISO 45001 certificate or equivalent.
3. Valid Letter of Good Standing (COIDA or equivalent).

• Mandatory criteria (failure to meet results in disqualification):

• Compliance with Eskom’s OHS legal and other requirements.
• Submission of all required OHS documentation (Part A or B).
• Valid COIDA Letter of Good Standing.

• Preferred criteria (enhances evaluation):

• ISO 45001 or equivalent certification (Part B only).
• Demonstrated experience in supplying Turbine Control System (TCS) spares for power stations.

• Scope: Supply and delivery of Turbine Control System (TCS) spares for Grootvlei Power Station.
• Contract duration: Five (5) years.
• Risk classification: Medium risk work.

• Mandatory OHS compliance for all suppliers.
• Submit OHS returnables based on certification status:

• Part A (no certified OHS system): OHS plan, BRA, COIDA Letter of Good Standing, signed OHS policy (OHS Act Section 7).
• Part B (certified OHS system): ISO 45001 certificate (or equivalent) and COIDA Letter of Good Standing.

• All suppliers must sign Annexure B (acknowledgement of Eskom’s OHS requirements).

Evaluation will be based on the following criteria:

• General: Must be a registered legal entity (registration number required).
• Technical: Capability to supply Turbovisory equipment and field instrumentation meeting Eskom's specifications.
• Commercial: Financial stability to fulfill a 5-year supply contract.
• Compliance: Adherence to Eskom's procurement policies and NEC3 contractual framework.

Scope and contract structure for the supply and delivery of turbine control system spares:

• Deliverables: Supply and delivery of various Turbine Turbovisory equipment and field instrumentation as per the Scope of Work (Part C3).
• Location: Grootvlei Power Station.
• Contract Duration: 5 years, on an 'as and when required' basis.
• Contract Framework: NEC3 Supply Contract (SC3).
• Key Contract Sections:
• Part C1: Agreements & Contract Data (includes Form of Offer and Acceptance, Contract Data from Purchaser and Supplier, Proforma Guarantees).
• Part C2: Pricing Data.
• Part C3: Scope of Work (refer to full tender documents for detailed technical specifications, deliverables, and standards).

Evaluation is based on a mandatory environmental management checklist with a 100% total score. Key criteria and weightings: SHE Policy (15%) - must be signed per ISO14001:2015, addressing environmental management commitment, pollution prevention, and degradation. Environmental Management Strategy (25%) - must include waste management plan, emergency preparedness/response plan, and site/work-specific environmental management plan. Legal Protection (20%) - requires a letter from top management guaranteeing worker protection per NEMA 107 of 1998, Section 29. Environmental Training and Competency (15%) - proof of training and skills for significant activities (e.g., oil spills, herbicides, asbestos). Appointment of SHE Officer (25%) - requires a qualified SHE Officer with CV and qualifications. Scoring: Yes (document submitted and meets requirements), No (document not submitted or fails requirements), with comments allowed.

The tender requires an objective technical evaluation of the supplier’s/contractor’s capabilities, expertise, experience, capacity, processes, facilities, and equipment. The goal is to confirm the supplier’s ability to provide the required turbine control system spares and related services to Grootvlei Power Station over a five-year period.

• Supplier must provide: Full legal name, physical address, telephone number, and fax number in the Contract Data form. This information will serve as the submission and contractual contact address.

• Submit a fully completed Contract Data form (Part Two - Data provided by the Supplier). All fields must be filled according to the chosen options to form a valid contract. This form is a mandatory returnable document.

• General: Must be a legally registered supplier. Must demonstrate capability to supply turbine control system spares and related equipment. Must have financial and operational capacity to fulfill a 5-year contract. Must comply with ESKOM procurement policies and South African regulations.
• Technical: Proven experience in supplying similar equipment for power stations is preferred. Must meet technical specifications for Turbovisory and instrumentation systems.

• Scope: Supply and delivery of various Turbine Turbovisory equipment and field instrumentation as per the defined scope of work.
• Location: Grootvlei Power Station, Mpumalanga.
• Contract Type: 'As and when required' basis over a 5-year period.

• Pricing: Must include a total tender price (stated in both numerals and words). Must provide a detailed price schedule.
• Cost Structure: Must specify the percentage for overheads and profit added to the Defined Cost.

Evaluation is open to suppliers capable of providing Turbine Control System Spares and meeting Eskom’s operational and technical requirements. Criteria include: Legal registration as a valid entity with complete business and contact details; Demonstrated technical capacity to supply and deliver spares within specified timeframes and quality standards; Financial ability to provide competitive, transparent pricing with cost breakdowns, overheads, and profit percentages.

Supply and delivery of Turbine Control System Spares for Grootvlei Power Station over a 5-year period. Supplier must provide: Full contract data (name, address, contact details); Goods information for the supplier’s design; Complete price schedule; Delivery dates for goods and services; Risk register entries; Programme details; Percentage for overheads and profit added to Defined Cost.

Submit total tendered price in Rands (numeric and in words). Include a detailed price schedule. Specify the percentage for overheads and profit added to the Defined Cost.