Lease of ready-built warehouse facility in eastern cape for electoral commission logistics

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Bidders are required to submit a company profile that describes the nature of the organisation and its normal business activities with detail pertaining to its track record and experience relating to the leasing and/or development of commercial/warehouse property. Written proposals must sufficiently address the warehouse requirements as indicated in the detailed bid specifications stipulated herein (Section 4) and must include a floor plan of the proposed site. In addition to the above, bidders are required to submit information as called for in the schedules pertaining to Section 3.9 (lease agreement) and Section 5 (rental and cost) of the bid specifications.

The logistics function at the Electoral Commission (IEC) involves the complete process around the planning, managing and controlling of the flow of goods and services from the point of origin to the end destination. The logistics process comprises the integration of several aspects of supply chain management such as procuring of goods and services, materials handling, warehousing, reporting and information sharing, transportation, packaging and inventory control. The primary duty of an effective logistics system is to ensure geographical repositioning of goods and it culminates in the correct electoral materials being at the required place at the correct time, at the lowest feasible cost. Warehousing and storage facilities, therefore, form an integral part of the electoral supply chain management process. A typical provincial warehouse receives material from suppliers and/or from the national warehouse for storage, picking and packing, material handling and onward distribution to local offices and voting stations to support electoral events. After an election event, some materials are rolled back from voting stations and local offices for safe-keeping or for disposal. In order to discharge this responsibility, the Electoral Commission maintains a network of nine (9) provincial warehouses and one (1) national warehouse. The Eastern Cape provincial warehouse which is currently located in Buffalo City is thus one of ten (10) warehouse requirements. Since the lease agreement for that warehouse is reaching maturity the Electoral Commission needs to embark on a competitive (tender) procurement process to establish/maintain its warehouse footprint at a provincial level. The Electoral Commission is desirous to lease warehouse space located in the Eastern Cape Province and therefore invites interested service providers to bid for this requirement. Only ready-built warehouses or existing structures that can be easily adapted to the required specifications will be considered. Proposals in respect of green-field projects, i.e. still to be built on open land are not suitable and will not be considered.

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