SASSA bizana local office: supply and letting of office accommodation, guardroom and vehicle parking (60-Month lease)

Closing date: 25 November 2026 at 11:00

Implementation of appointment conditions: not exceeding 31 March 2027

Bid validity: 90 days from closing date

Technical Enquiries

• Contact: Ms Y. Zotwa
• Telephone: 043 707 6529
• Email: [email protected]

Supply Chain Management Enquiries

• Contact: Mr T. Tyaliti
• Telephone: 043 707 6328
• Email: [email protected]

(Note: The Terms of Reference also lists Ms N. Yanxa, 043 707 6116, [email protected] for SCM enquiries.)

Submission address:

SASSA Regional Office

BKB Building

Cnr Fitzpatrick & Merino Road

Quigney

East London, 5201

Submission method: deposit in the bid box at the SASSA Regional Office, BKB Building, Cnr Fitzpatrick & Merino Road, Quigney, East London, 5201.

Closing time: 25 November 2026 at 11:00. Late bids will not be accepted.

Bids must be submitted on the official forms provided, not re-typed.

Returnable forms and documents (all must be completed, signed, and submitted):

• SBD 1 (Invitation to Bid): signed as the offer cover page.
• SBD 3.1 (Pricing Schedule – Firm Prices): firm prices only, valid for 90 days from closing date.
• SBD 4 (Declaration of Interest): discloses any state employment or connections to the procuring institution; false declarations disqualify.
• SBD 6.1 (Preference Points Claim): claims B-BBEE specific goal points.
• Certified copy of Title Deed or signed lease agreement.
• Certified copy of Zoning certificate.
• Certified copies of approved building plans.
• Detailed bid proposal on company letterhead, addressed to SASSA, stating rate per square metre for office accommodation, undercover and open parking, and escalation percentage on lease anniversary.
• Tax Status PIN (SARS) or CSD number.
• Proof of CSD registration (vendor number).
• Certified ID documents of directors (certified within 3 months).
• Certified copy of company registration certificate (CK document).
• Valid B-BBEE certificate or sworn affidavit (EME/QSE).
• VAT registration documents if applicable.
• Proof of authority to sign (e.g., company resolution).

Disqualification risks:

• Any mandatory document omitted or unsigned.
• Bids received after the closing date and time.
• Bids from persons in the service of the state, or companies with directors in state service.
• Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers.

Evaluation is in two stages:

Stage 1 – Phase 1: Mandatory Compliance

• Must submit certified Title Deed or signed lease agreement, zoning certificate, and approved building plans. Failure disqualifies.

Stage 1 – Phase 2: Administrative Compliance

• Must submit all required forms and documents, fully completed and signed. Non-submission disqualifies.

Stage 1 – Phase 3: Functionality (100 points)

• Locality (20 points): within 2.5 km radius of Bizana CBD – 20 points; beyond – 10 points.
• Accessibility (40 points): closer to public transport routes – 15 points; closer to government departments (DoH, SAPS, DoSD, major banks, SAPO) – 10 points; single storey/ground floor – 10 points; wheelchair ramps – 5 points.
• Suitability (40 points): 500–600 m² office size – 15 points; 400–500 m² – 10 points; 40 parking bays – 10 points; 20 parking bays – 5 points.
• Minimum qualifying score: 70 out of 100 for functionality. Bidders scoring below 70 are disqualified.

Stage 2 – Price and Specific Goals (100 points)

• Price: 80 points (80/20 preference point system).
• Specific Goals: 20 points.

Specific goal points (80/20 system):

• B-BBEE Level 1–2 with at least 51% black women ownership: 20 points.
• B-BBEE Level 3–4 with at least 51% women ownership: 18 points.
• B-BBEE Level 1–2 with at least 51% black youth or disabled ownership: 16 points.
• B-BBEE Level 1–2: 14 points.
• B-BBEE Level 3–8 with at least 51% youth or disabled ownership: 12 points.
• B-BBEE Level 3–4: 8 points.
• B-BBEE Level 5–8: 4 points.
• Non-compliant: 0 points.

If a bidder qualifies for more than one specific goal category, SASSA allocates points for the highest-scoring category.

SASSA requires the supply and letting of office accommodation for its Bizana Local Office, including a guardroom and vehicle parking, over 60 months.

Office size: 400–600 m².

Location: within or near Bizana CBD; within 2.5 km radius preferred.

Parking: at least 20 bays (40 bays preferred).

Building requirements:

• Brick and mortar outer walls.
• OHS compliant, with ramps, ablution facilities for disabled, emergency exit signs, and firefighting equipment.
• Easily accessible in business zone and closer to transport routes.
• Compliance with office layout plan (Annexure B).

Additional installations required:

• Supply, delivery and commissioning of back-up power supply.
• Supply, delivery and connection of back-up water tanks with electric pump.
• Supply, delivery and installation of burglar proofing to all external openings (windows and doors).

Within 21 days of site handover, the appointed service provider must provide:

• Occupancy certificate
• Electrical compliance certificate
• Glazing certificate
• Plumbing certificate
• Air conditioning certificate
• Fire certificate
• Energy performance certificate

Site viewing will be conducted after bid closing to verify specification compliance.

Quality requirements are implied through the need for OHS-compliant buildings and the submission of certificates (occupancy, electrical, glazing, plumbing, air conditioning, fire, energy performance) within 21 days of site handover. Compliance with the office layout plan (Annexure B) is mandatory.

Pricing must be on SBD 3.1 (Pricing Schedule – Firm Prices). Only firm prices accepted; non-firm prices (including exchange rate variations) will not be considered.

Bid price must include all applicable taxes and all delivery costs.

Offer must be valid for 90 days from closing date.

Bid must state rate per square metre for office accommodation, undercover and open parking, and escalation percentage on lease anniversary.

Delivery basis: monthly, over 60 months.

Pricing format: firm prices only (SBD 3.1). Non-firm prices (including exchange rate variations) will not be considered.

Bid price must include all applicable taxes and all delivery costs.

Bid must state:

• Rate per square metre for office accommodation.
• Rate for undercover and open parking.
• Escalation percentage on lease anniversary.

Payment terms: SASSA will pay within 30 days of services rendered.

Tenant Installation Allowance (TIA): a sum provided by the landlord to fit out and modify the leased space (e.g., carpets, tiles, partitioning, electrical/IT work, painting).

CSD registration: mandatory. Must be registered on the National Treasury Central Supplier Database (CSD) and provide proof of registration (vendor number).

Tax compliance: must be tax compliant on CSD and/or SARS e-filing. Submit SARS Tax Status PIN or printed TCS certificate. For consortia/JVs/subcontractors, each party must submit a separate TCS certificate/PIN/CSD number.

B-BBEE: valid B-BBEE certificate or sworn affidavit (EME/QSE) required to claim specific goal points. Points awarded per the 80/20 system as per the specific goals table.

Eligibility: no bids from persons in the service of the state, or companies with directors who are in state service.

Foreign suppliers: must answer the questionnaire in SBD 1 regarding residency, branch, permanent establishment, income, and tax liability in South Africa.

Buildings must be Occupational Health and Safety (OHS) compliant.

Must include ramps, ablution facilities for disabled, emergency exit signs, and firefighting equipment.

Within 21 days of site handover, provide: occupancy certificate, electrical compliance certificate, glazing certificate, plumbing certificate, air conditioning certificate, fire certificate, and energy performance certificate.

Contract duration: 60 months lease agreement.

General Conditions of Contract (GCC) apply and may not be amended.

Special Conditions of Contract (SCC) supplement the GCC; in conflict, SCC prevails.

Payment: within 30 days of services rendered.

The successful bidder will enter into a Service Level Agreement with SASSA.

The Agency reserves the right to appoint one service provider or not to appoint any.

Service provider may be required to undergo security vetting.

Misrepresentation of information in the bid proposal leads to disqualification.

The Agency may cancel the contract and claim damages if specific goals are claimed fraudulently.

Standard GCC clauses cover performance security, inspections, delivery, insurance, warranties, penalties, termination for default, force majeure, and dispute settlement.

Evaluation is in two stages: Stage 1 (Mandatory, Administrative, and Functionality compliance) and Stage 2 (Price and Specific Goals). Functionality minimum score is 70/100. Price is 80 points, Specific Goals 20 points, using the 80/20 preference point system.