Firebreaks services on ESKOM land properties – 4 regions, 5-Year contract

Provision of firebreak services on various Eskom land properties managed by Eskom Real Estate (Land Management), across all 9 provinces, on an 'as and when' required basis for 5 years. Split into 5 regions (as per BOQ).

Closing date: 30 November 2026 at 08:00 (per tender record).

Clarification meeting: 16 November 2026 at 10:00, held via MS Teams. Non-compulsory.

Enquiries:

• Contact: MS TEAMS (clarification meeting)
• Email: [email protected]
• Telephone: 062 290 6714

Fraud and corruption reporting:

• Hotline: 0800 11 2722
• Email: [email protected]

Submission method: electronic via Eskom eTendering system at https://eTendering.eskom.co.za. Access requires a CSD number. Upload documents under the correct category (technical, commercial, finance). Individual file size max 50MB; total upload max 900MB. Finalise and close the submission before the closing time; a timestamp is recorded. Save the confirmation email with the submission ID.

Returnable documents (must be completed, signed and submitted):

• E-Tendering Training Acknowledgement Form: confirms the bidder has self-trained on the eTendering system. Failure to submit fully completed form disqualifies the bid.
• C1.1 Form of Offer and Acceptance: signed by an authorised representative as the offer.
• Annexure A Authorisation Form: certifies the signatory's authority (company, close corporation, partnership, joint venture, sole proprietor, or trust) with supporting resolution or power of attorney.
• SBD 6.1 Preference Points Claim Form (Annexure I): claims B-BBEE preference points under PPPFA 2022 regulations.
• Tax Evaluation questionnaire: attached.
• Confidentiality Agreement: signed by the bidder.

Disqualification risks:

• Failure to submit the E-Tendering Training Acknowledgement Form fully completed.
• Late submission (after closing time).
• Missing or unsigned returnable documents.

Evaluation stages:

1. Functionality/technical evaluation: scored out of 700 points. Minimum qualifying score for functionality is 75% (525/700). Refer to Annexure K for technical evaluation criteria.
2. Price: scored out of 80 points. Unconditional discounts are considered for evaluation but applied at payment.
3. Specific goals (B-BBEE): scored out of 20 points under the 80/20 preference point system. If evidence for a specific goal is not submitted, the bidder gets 0 points for that goal but is not disqualified.

Total score = Price (80) + Specific goals (20).

Scope: Provision of firebreak services on various Eskom land properties managed by Eskom Real Estate (Land Management), across all 9 provinces, on an 'as and when' required basis for 5 years.

Regions and estimated quantities (provisional, for pricing only):

• Region 1: Mpumalanga and Limpopo (Limpopo base) – 336 sites, 784 km
• Region 2: Mpumalanga and Limpopo (Mpumalanga base) – 21 sites, 100 km
• Region 3: KwaZulu-Natal, Free State & Eastern Cape – 72 sites, 217 km
• Region 4: Gauteng & North West – 16 sites, 15 km
• Region 5: Northern Cape & Western Cape – 16 sites, 225 km
• Total: 461 sites, 1,341 km

Work items (per region): prescribed burning, ploughing, grading, mowing, brush cutting (all in km).

Award: A supplier will be awarded only one region – the region where they have an established operational footprint (base office). Suppliers may bid for multiple regions where they have a base office; if successful in more than one, they have the right of refusal. Eskom may amend these provisions.

Plant and resources required (rate per hour/day/week/month): motorised grader (wet/dry), front-end loader (wet/dry), agricultural tractor (wet/dry), 4×4 tractor (wet/dry), tractor-mounted slasher mower (wet/dry), tractor with mower/slasher (wet/dry), 8-disc plough, fire fighting skip (500L), water trailer (2000L), diesel tank trailer (1000L), drone (fire fighting), 4×4 bakkie/SUV, utility trailer, fire beater, project manager, supervisor, SHEQ officer, machine operators, drivers, general labourers.

Payment terms:

• Contracts below R50,000,000 (incl. VAT): Eskom pays within 30 days of receipt of undisputed invoice.
• Contracts above R50,000,000 (incl. VAT): payment terms as stipulated in the contract (further detail not provided).

Pricing: Bill of Quantities with cost summary split into six bills (Preliminaries & General; Mpumalanga; Limpopo; KwaZulu-Natal/Free State/Eastern Cape; Gauteng/North West; Northern Cape/Western Cape). Rates are per km for each work item. Plant and resource rates are per hour/day/week/month. Prices exclude VAT. Rates deemed full compensation for complete execution.

Mandatory:

• CSD registration (Central Supplier Database) – required to access eTendering system.
• E-Tendering Training Acknowledgement Form – mandatory returnable; failure disqualifies.
• Signed Confidentiality Agreement.
• Authorisation Form (Annexure A) with supporting resolution/power of attorney.
• SBD 6.1 Preference Points Claim Form (Annexure I).
• Tax Evaluation questionnaire.

Supporting evidence required:

• Safety: COIDA – original certificate of good standing or proof of application from Compensation Fund or licensed insurer (South African tenderers only).
• Due diligence/financial: latest approved annual financial statements (no draft or management accounts) of the tendering company (not parent/holding), including background, signed director's report, signed auditor's/reviewer's/compiler's/accounting officer's report, statement of financial position, statement of comprehensive income, statement of changes in equity, statement of cash flows, notes to financial statements.
• Public interest score (for South African entities not audited): signed copy giving actual score, indicating whether owner-managed, and confirming whether AFS were externally prepared.
• ITA34C for current and previous years of assessment (for South African entities not audited).
• For unincorporated JV or SPV: each partner must submit its own annual financial statements.

Compliance with Eskom Life-Saving Rules (zero tolerance):

• Rule 1: Open, isolate, test, earth, bond, and/or insulate before touch.
• Rule 2: Hook up at heights.
• Rule 3: Buckle up (seatbelts).
• Rule 4: Be sober (no alcohol/drugs).
• Rule 5: Ensure you have a permit to work.

Violations lead to disciplinary action and possible removal from site.

Functionality scored out of 700 points, minimum 75% (525/700). Price scored out of 80 points. Specific goals scored out of 20 points. Total = 100. Unconditional discounts considered for evaluation but applied at payment.

The tender is for the provision of firebreaks services on various Eskom land properties, split into four regions across all nine provinces, on an 'as and when' required basis for a period of five years. The quality requirements are specified under Eskom's Supplier Quality Management Specification 240-105658000 (QM 58), which requires suppliers to develop, implement, maintain and continually improve a QMS conforming to ISO 9001. The applicable quality category for this tender is Category 4, which requires a documented QMS that complies with ISO 9001 (not necessarily certified).

Closing date: 30 November 2026 at 08:00 (from tender record).

No other dates (briefings, site visits, clarification deadlines) are stated in the provided document.

Eskom quality representative:

• Name: Bongi Tshabalala
• Role: Senior Advisor: Quality
• Date of issue: 10 September 2026

No email, telephone or submission address is stated in the provided document.

Returnable documents — all must be completed, signed and submitted with the bid:

• Form A (Tender and Contract Quality Requirements for Supplier Quality Management Specification 240-105658000/QM 58 and ISO 9001 Standard): acknowledges and accepts Eskom's supplier quality requirements and the ISO 9001 standard.
• Quality method statement based on the scope of work (using Eskom's Method Statement Template).
• Quality policy approved by top management.
• Quality objectives approved by top management.
• Organisation chart and responsibility matrix, including the quality management function.
• Documented information for control of externally provided processes, products and services, including criteria for evaluation, selection, monitoring and re-evaluation of external providers.
• Any other returnables listed in the List of Tender Returnables (240-12248652).

Submission method and address: not stated in the provided document.

Closing time: 08:00 (from tender record).

Evaluation is based on the quality requirements for Category 4 (as selected in Form A).

• Category 4 requires a documented QMS that complies with ISO 9001 (not necessarily certified).
• The following deliverables are evaluated (each scored 1 point, total 5 points):
• Quality method statement (A.1)
• Quality policy (A.2)
• Quality objectives (A.3)
• Organisation chart and responsibility matrix (B.1)
• Documented information for control of externally provided processes (B.2)
• Form A completed and signed (E.1)
• No minimum qualifying score is stated.
• No preference point system (80/20 or 90/10) is stated in the provided document.

Scope: Provision of firebreaks services on various Eskom land properties.

• Split into four (4) regions across all nine provinces (Mpumalanga, Gauteng, Free State, KwaZulu-Natal, Limpopo, Northern Cape, Eastern Cape, Western Cape and North West).
• Services are required on an 'as and when' basis.
• Contract period: five (05) years.
• Quality category: Category 4 (per Form A).
• The supplier must develop, implement, maintain and continually improve a quality management system (QMS) conforming to ISO 9001.
• The supplier must submit a Contract Quality Plan (CQP) and Quality Control Plan (QCP)/Inspection and Test Plan (ITP) as applicable.
• The supplier must manage sub-suppliers' quality, including performance management, audits and control of externally provided processes.

Quality management system (QMS):

• Must comply with ISO 9001 (latest revision) or an applicable QMS standard.
• For Category 4, a documented QMS that complies with ISO 9001 is required (certification not mandatory).
• The supplier must complete and sign Form A to accept Eskom's quality requirements.
• The supplier must submit documented information for roles, responsibilities and authorities (organisation chart and responsibility matrix).
• The supplier must submit documented information for control of externally provided processes, products and services.
• The supplier must submit a quality method statement, quality policy and quality objectives.
• The supplier must inform Eskom of any proposed changes to the QMS or staff that affect the quality system.
• The supplier must develop and implement a performance management programme for sub-suppliers.

No CSD registration, tax clearance, B-BBEE level, CIDB grading or other compliance requirements are stated in the provided document.

The evaluation of quality requirements is based on the deliverables listed in the List of Tender Returnables for Category 4. Each deliverable is scored (1 point each), including the quality method statement, quality policy, quality objectives, organisation chart and responsibility matrix, documented information for control of externally provided processes, and the completed and signed Form A. No minimum qualifying score is stated. The evaluation also references the Tender Evaluation Scorecard (240-168873697) and the Guideline for QM 58 Selection Criteria (240-125473040), but their specific scoring weights are not provided in the document.

Provision of firebreak preparation and maintenance services on various Eskom land properties, on an 'as and when' required basis, for a period of five (5) years. The work is split into four (4) regions covering all nine provinces: Mpumalanga, Gauteng, Free State, KwaZulu-Natal, Limpopo, Northern Cape, Eastern Cape, Western Cape and North West.

Bidders must operate an environmental management system aligned with ISO 14001:2015. Certification is not required, but compliance is. As part of the bid, bidders must submit:

• An approved Environmental Management Policy (standalone or integrated with SHEQ), signed by senior management, showing commitment to legal compliance, pollution prevention and continual improvement.
• An Environmental Management Plan or procedure demonstrating how environmental aspects and impacts are identified, managed, monitored and controlled.
• A Waste Management Plan or procedure covering identification, segregation, handling, storage, transport and disposal of waste in line with legislation.
• An Environmental Emergency Preparedness and Response Plan covering uncontrolled fires, fuel/chemical spills and adverse weather.

Provision of firebreak preparation and maintenance services on various Eskom land properties, on an 'as and when' required basis, for a period of five (5) years. The work is split into four (4) regions covering all nine provinces: Mpumalanga, Gauteng, Free State, KwaZulu-Natal, Limpopo, Northern Cape, Eastern Cape, Western Cape and North West.

Bidders must comply with ISO 14001:2015 for their environmental management system (certification not required).