Supply and delivery of medical and pharmaceutical supplies – city power johannesburg (bid 2637g)

SCM and technical enquiries

• Contact: Busisiwe Stone
• Role: SCM Contact Person / Employer's Agent
• Telephone: 011 490 7436
• Email: [email protected]

Submission address

City Power Tender Advice Centre

40 Heronmere Road

Reuven

Johannesburg

Postal address

P.O. Box 38766

Booysens, 2016

Fraud and corruption reporting

• Toll-free: 0800 002 587
• Fax: 0800 007 788
• Email: [email protected]

Submission method: physical delivery to the bid box at City Power Tender Advice Centre, 40 Heronmere Road, Reuven, Johannesburg. The bid box is open 24/7. Late bids will not be accepted.

• Submit one original plus two copies, and a Memory Stick containing a soft copy of the entire bid.
• Mark each package with the tender number (2637G), the employer's address, and the bidder's name and contact address.
• No two-envelope system; submit all documents together.
• Bids must be on the official forms provided (not re-typed) or submitted online.
• Telephonic, telegraphic, telex, facsimile or e-mailed bids will not be accepted.
• All returnable documents must be completed and signed in full.

Returnable documents (all must be submitted):

• MBD 1 (Invitation to Bid): bidder details and signed offer.
• Form of Offer / Acceptance: formal acceptance of the tender terms.
• MBD 3.1 (Firm Prices) or MBD 3.2 (Non-Firm Prices): pricing schedule.
• MBD 4 (Declaration of Interest): discloses any state employment or connections.
• MBD 5 (Declaration for Procurement above R10 000 000): required for high-value bids.
• MBD 6.1 (Preference Claim Form): claims B-BBEE points.
• MBD 6.2 (Declaration for Local Production and Content): local content declaration.
• MBD 7.1 (Declaration for Purchase of Goods): contract form.
• MBD 8 (Declaration of Bidder's Past SCM Practices): past conduct declaration.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion.
• Certified B-BBEE certificate or sworn affidavit (consolidated for JVs).
• Valid Tax Clearance Certificate or SARS PIN.
• Central Supplier Database (CSD) registration report.
• Financial statements for the past three years.
• Municipal rates & taxes statement (not in arrears >90 days, not older than 3 months) or a signed lease agreement.
• SHERQ regulations compliance.
• All items in the Bill of Quantities (BOQ) must be completed in full.

Disqualification risks:

• Missing any mandatory document or leaving any form unsigned.
• Incomplete BOQ.
• Late submission.
• Altering tender documents without authorisation.

Evaluation method: Method 4 (financial offer, quality, and preferences).

• Minimum functionality threshold: 80% (only bidders scoring 80% or above proceed to price and B-BBEE evaluation).
• Preference point system: 80/20 (maximum 80 points for price, 20 points for B-BBEE specific goals).
• Price scoring formula: Ps = 80 (1 - (Pt - Pmin)/Pmin), where Pt is the tender price and Pmin is the lowest acceptable price.
• City Power may award to up to two (2) bidders.

Specific goals (points allocated):

• Enterprises owned by black people with at least 51% shareholding: points not specified.
• Enterprises owned by black women with at least 30% shareholding: points not specified.
• Enterprises owned by black youth with at least 51% shareholding: points not specified.
• Enterprises owned by black people with disabilities with at least 51% shareholding: 2 points.
• Local suppliers within City of Johannesburg geographical area: 2 points.
• Exempted Micro Enterprises / Qualifying Small Enterprises that are 51% black owned: 3 points.

Eligibility (mandatory):

• Valid tax clearance certificate or SARS PIN.
• Registered on the Central Supplier Database (CSD).
• Not in arrears with municipal rates and taxes for more than 3 months.
• Not listed on the Register of Tender Defaulters.
• No abuse of the employer's SCM system or failure to perform on previous contracts.
• No conflicts of interest (declared on MBD 4).
• Not a person in the service of the state.

Supply and delivery of medical and pharmaceutical supplies for City Power Johannesburg (SOC) Ltd.

• The scope is the supply and delivery of medical and pharmaceutical supplies, as detailed in the Bill of Quantities (BOQ) and specification.
• All items in the BOQ must be priced and completed in full.
• Delivery costs must be included in the bid price.
• The successful bidder must sign a written contract form (MBD 7.1).

Bidders must demonstrate professional and technical competence, financial resources, managerial capability, reliability, experience, and personnel to perform the contract. Financial statements for the past three years are required.

No specific quality management requirements beyond the specification and BOQ compliance are stated in the document.

Pricing must be submitted on the provided pricing schedule (Bill of Quantities). Firm prices (MBD 3.1) or non-firm prices (MBD 3.2) forms must be used. All items in the BOQ must be completed in full. Prices must include all applicable taxes except VAT, which is shown separately. Delivery costs must be included. Prices are fixed for the first six months after award, then subject to escalation every 12 months.

Pricing format: Bill of Quantities (BOQ) with firm or non-firm prices (MBD 3.1 or MBD 3.2).

• Prices must be in Rand and include all duties, taxes (except VAT) and levies applicable 14 days before closing.
• VAT must be shown separately.
• Prices are fixed and firm for the first six months after award, then subject to price adjustments every 12 months using applicable escalation methods.
• Payment terms: 30 days from receipt of invoice and statement of account.
• Payment method: supplier must elect cheque or electronic fund transfer within 14 days of purchase order award; otherwise payment by cheque.
• Invoices must comply with the VAT Act and include the purchase order number, description, invoice number, date, company registration number, VAT number, and delivery note number.
• Monthly statements must be submitted by the 10th day of the following month.
• Financial statements for the past three years must be submitted with the bid.

CSD registration: mandatory (Central Supplier Database registration report required).

Tax compliance: valid Tax Clearance Certificate or SARS PIN required; each party in a JV/consortium must submit separately.

B-BBEE: certified B-BBEE certificate or sworn affidavit (for EMEs/QSEs) required to claim preference points; failure to attach results in no points.

Municipal rates and taxes: must not be in arrears for more than 90 days; statement not older than 3 months, or a signed lease agreement.

SHERQ regulations: compliance required.

Local content: MBD 6.2 declaration required.

No persons in the service of the state may bid.

Bidders must not be listed on the Register of Tender Defaulters.

SHERQ regulations compliance is required as a returnable document. No further OHS details are provided.

Contract form: MBD 7.1 (Formal Contract) must be signed by the successful bidder.

• Purchase price is as set out in the purchase order; no additional costs unless stipulated.
• VAT is deemed included in the purchase price.
• Payment terms: 30 days from receipt of invoice and statement of account.
• Supplier must elect payment method (cheque or EFT) within 14 days of purchase order award.
• Invoices must comply with the VAT Act and include specified details.
• Monthly statements due by the 10th of the following month.
• Tender offer validity: 120 days.
• Prices fixed for first six months, then adjustable every 12 months.
• Alternative offers allowed only if they demonstrably satisfy the employer's standards and requirements.
• The employer may cancel the tender at any time before contract formation without liability.

Evaluation uses Method 4 (financial offer, quality, and preferences). Minimum functionality threshold is 80%. The 80/20 preference point system applies (80 points for price, 20 for B-BBEE specific goals). City Power may award to up to two bidders.