Job evaluation, grading and remuneration benchmarking services for eerste flambeau huur (IDC subsidiary)

All enquiries and bid submissions must be directed to: Rosemary Dube, Procurement Officer. Email: [email protected]. Phone: 031 736 7687. Bidders must acknowledge receipt of the RFP in writing using these contact details.

Submit proposals in standard electronic formats (Microsoft Office suite or PDF) via email to [email protected] by 17:00 on 12 June 2026. Key requirements: All documents must be in English, signed by an authorised representative, and include numbered pages with no duplicates. Amendments may be sent to the same email address, marked 'Amendment to bid', before the deadline. File size must not exceed 50MB. Only submissions to the specified email address will be considered. Late or incomplete submissions will be disqualified. Bidders must acknowledge receipt of the RFP in writing to the provided contact details.

Evaluation occurs in three phases: Phase 1 (Compliance): Mandatory requirements include valid Tax Clearance Certificate (SARS PIN with written confirmation for ongoing disclosure), Company Registration Certificates (CIPC), B-BBEE Certificate (or sworn affidavit for EMEs/QSEs with turnover < R10M using DTI template), registration on National Treasury’s Central Supplier Database (CSD) with proof, and completed annexures (SBD 4, 6.1, 8, 9). Failure to comply with any Phase 1 requirement results in disqualification. Phase 2 (Functionality): Minimum 80/100 points required to proceed. Criteria: Company profile and relevant experience (20 points, preference for manufacturing/textile/industrial/FMCG sectors), methodology and technical approach (30 points, must reference recognised job evaluation systems like Paterson, Peromnes, Hay, or Equate), reference letters (20 points, minimum 3 contactable references for similar projects in the past 5 years), project team and resources (20 points, CVs of key personnel required), ability to meet project timelines (10 points, must complete within 4–6 weeks). Phase 3 (Preference Points): 80 points for price (lowest acceptable bid scores highest), 20 points for B-BBEE status level (Level 1: 20 points, Level 2: 18 points, Level 3: 14 points, Level 4: 12 points, Level 5: 8 points, Level 6: 6 points, Level 7: 4 points, Level 8: 2 points, Non-compliant: 0 points).

Scope: Conduct job evaluation, job grading, and remuneration benchmarking for identified positions across Eerste Flambeau Huur and its subsidiaries (Colibri, Glodina, Tweede). Key tasks: Project Initiation (inception meetings, review of organisational structures/job profiles/policies, develop project plan and timelines); Job Analysis and Evaluation (validate job descriptions, stakeholder consultations, evaluate positions using recognised methodologies such as Paterson, Peromnes, Hay, Equate, or other internationally recognised systems); Job Grading (assign appropriate grades, ensure consistency/fairness/defensibility, develop grading framework for future use); Remuneration Benchmarking (conduct market salary surveys, compare with relevant manufacturing/textile/public/private sector organisations, analyse fixed pay, total cost to company, benefits, allowances, and incentive structures, identify gaps/risks); Reporting and Recommendations (comprehensive report covering job evaluation outcomes, recommended grading structure, salary benchmarking results, internal pay equity analysis, cost implications, remuneration policy recommendations, risk assessment and mitigation measures); Knowledge Transfer (workshops with management/HR, training on application and maintenance of grading framework). Deliverables: Inception Report/Project Plan, Validated Job Evaluation Report, Job Grading Matrix, Remuneration Benchmarking Report, Recommended Salary Structure, Implementation Plan, Final Project Report, Executive Presentation to Management/Board. Positions to be evaluated span Executive, Production Management, Engineering, Planning & PD, Preparation, Knitting, Weaving, Dyehouse, SHEQ, CMT, Warehouse, Sales & Marketing, Finance, and HR departments (full list provided in document).

Bidders must demonstrate a clear methodology for: Job evaluation (using recognised systems like Paterson, Peromnes, Hay, Equate, or other internationally recognised methodologies); Job grading (ensuring consistency, fairness, and defensibility of outcomes, developing a grading framework for future use); Remuneration benchmarking (conducting market salary surveys, comparing with relevant manufacturing/textile/public/private sector organisations, analysing pay structures including fixed pay, total cost to company, benefits, allowances, and incentives); Internal pay equity analysis; Development of remuneration frameworks aligned with market practices and organisational strategy. Methodology must be detailed in the proposal and aligned with industry best practices.

Bidders must have: Proven experience in job evaluation and remuneration benchmarking; Preference for experience in manufacturing, textile, industrial, or FMCG sectors; Competency in recognised grading methodologies (e.g., Paterson, Peromnes, Hay, Equate); Access to credible and current salary survey databases; Strong project management and reporting capabilities. Shortlisted bidders will be required to present to the board. Proposal must include: Company profile; Relevant experience and references (minimum 3 contactable references for similar projects completed in the past 5 years, preferably in job evaluation/grading/remuneration benchmarking); Methodology and approach; Project team and qualifications (CVs of key personnel, including specialists in job evaluation, remuneration benchmarking, salary survey analysis, organisational design, and project management); Detailed pricing proposal; Project timelines; Evidence of ability to complete the project within 4–6 weeks.

Pricing must be VAT-exclusive and quoted in South African Rand (ZAR). Total bid price must be clearly indicated and include all costs. Cost model: Fixed fees for Project Initiation, Remuneration Benchmarking, Salary Structure Development, Workshops & Training, Final Report & Presentation. Additional costs (e.g., Travel & Disbursements) must be itemised and included in the total bid price. Day rates for additional work must be disclosed. Pricing must cover all activities; no additional costs (beyond VAT) will be accepted. Offer must remain open for 90 days from submission. Payment terms and guarantees are not explicitly detailed.

Mandatory compliance documents: Valid Tax Compliance Status (SARS PIN) with written confirmation that SARS may disclose the bidder’s tax compliance status on an ongoing basis; Company Registration Certificates (CIPC); B-BBEE Certificate (or sworn affidavit for EMEs/QSEs with turnover < R10M, using the DTI template at https://www.thedti.gov.za/gazette/Affidavit_EME.pdf); Registration on National Treasury’s Central Supplier Database (CSD) with proof of vendor number (register at https://secure.csd.gov.za/); Completed Annexures: SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim Form), SBD 8 (Supply Chain Management Practice Questionnaire), SBD 9 (Certificate of Independent Bid Determination). All prospective tenderers will be screened against the National Treasury’s Defaulters Database. No bids from persons in the service of any state organ will be considered. Failure to comply with any Phase 1 requirement results in disqualification.

For all enquiries and submissions: Email: [email protected]. Phone: 031 736 7687. Contact person: Rosemary Dube, Procurement Officer. Bidders must acknowledge receipt of the RFP in writing using these details.