Project management services for the national khetha career summit & expo programme (9 events across south africa)

• The General Conditions of Contract (GCC) apply to all bids and cannot be amended. Special Conditions of Contract (SCC) will supplement these and take precedence in case of conflict. Refer to the main tender documents for submission address, deadline, and required returnables.
• Bids must be submitted in writing (handwritten, electronic, or mechanical).
• Suppliers must not disclose contract documents or information without prior written consent from the purchaser. All copies of purchaser-provided documents must be returned upon request after contract completion.
• Suppliers must allow purchaser inspections of records related to contract performance and audits if required.

• Bidders must be legally compliant: a valid original SARS tax clearance certificate is mandatory prior to award. No contract will be awarded if tax matters are not in order.
• Bidders must not be restricted from doing business with the public sector (as per National Treasury’s central database of restricted suppliers).
• Bidders must be capable of furnishing performance security (e.g., bank guarantee, irrevocable letter of credit, or certified cheque) within 30 days of contract award, as specified in SCC.
• Bidders must agree to the full terms of the GCC and any SCC.
• Evaluation will consider compliance with anti-corruption and fraudulent practice provisions (e.g., no collusive bidding or misrepresentation).

• Scope: Project management services for the design, sourcing, build, and implementation of the national Khetha Career Summit & Expo Programme.
• Goods and services must conform to standards specified in the bidding documents.
• Suppliers must permit inspections, tests, and analyses of supplies/services during production or execution. Non-compliant items may be rejected at the supplier’s cost and risk.
• Incidental services may include: on-site assembly/commissioning, provision of tools, detailed operations/maintenance manuals, maintenance/repair, and training of purchaser’s personnel.
• Packing must prevent damage or deterioration during transit, including exposure to extreme conditions.
• Delivery and documentation requirements will be specified in the SCC.
• Warranty: Goods must be new, unused, and free of defects for 12 months after delivery or 18 months after shipment (whichever is earlier), unless otherwise specified in SCC.

• Payment terms, method, and conditions will be specified in the SCC.
• Payments will be made in Rand unless otherwise stipulated, and no later than 30 days after invoice submission.
• Prices quoted in the bid must not vary except as authorized in the SCC or bid validity extension.
• Performance security (amount specified in SCC) must be provided within 30 days of award in one of the following forms: bank guarantee, irrevocable letter of credit, or certified cheque.
• Penalties for late delivery: Deductions calculated using the current prime interest rate for each day of delay.
• Insurance: Goods must be fully insured against loss or damage during manufacture, transportation, storage, and delivery (details in SCC).

• Mandatory: Valid original SARS tax clearance certificate.
• No contract will be awarded to bidders with unresolved tax matters.
• National Industrial Participation Programme (NIPP) may apply if specified in the SCC.
• Anti-corruption and fraud: Bidders must not engage in corrupt or fraudulent practices (e.g., bribery, collusion, misrepresentation). Defaulting suppliers may face restrictions (5–10 years) from doing public sector business.
• Suppliers must comply with all applicable South African laws.
• Foreign suppliers are responsible for all taxes, duties, and levies outside South Africa. Local suppliers are responsible for all taxes, duties, and levies until delivery.

Closing date: 11 June 2026 at 12:00. No other dates (e.g., briefings, site visits, or clarification deadlines) are specified in the document.

Bidding procedure enquiries: FoodBev SETA, 7 Wessels Street, Rivonia, Sandton, 2128. Tel: 011 253 7300. Email: [email protected]. Technical enquiries: Lunga Mokoena, Tel: 011 253 7300.

Submit all required bid documents in the prescribed format. Non-compliance will result in rejection. Required documents: SBD 1 (Invitation to Bid), SBD 3.3 (Pricing Schedule), SBD 4.1 (Declaration of Interest), Preference Points Claim Form, SARS Tax Clearance Certificate (TCS) or PIN, CSD registration proof, and professional registration certificates. Bids must be deposited in the bid box at 7 Wessels Street, Rivonia, Sandton, 2128 by 12:00 on the closing date. Bids without a price or incomplete pricing will be deemed non-responsive. Consortia/joint ventures must submit separate compliance documents for each party. Bids must be concise, written in plain English, and structured as per the prescribed parts. Failure to submit additional information within 2 working days upon request may lead to disqualification.

Evaluation uses the 80/20 preference point system: 80 points for price (lowest acceptable tender scores highest), 20 points for specific goals (B-BBEE, local content, etc.). Mandatory compliance: CSD registration, valid SARS tax compliance (TCS/PIN), and no proven fraud/corruption in past contracts. Bids from state employees or entities with state-employed directors/members will be disqualified. Non-compliance with any bid conditions or special conditions (unless deviations are explicitly stated and justified) will result in rejection. Additional information may be requested during evaluation; failure to respond within 2 working days may disqualify the bid.

Scope: Oversee the design, sourcing, build, and implementation of the National Khetha Career Summit & Expo Programme. Bidders must provide a detailed pricing schedule (SBD 3.3) including: ceiling price, breakdown of phases, man-days, hourly/daily rates for personnel, travel expenses (actual costs with proof), and other costs (e.g., accommodation). All costs must be inclusive of applicable taxes. Certified invoices and proof of expenses are required for reimbursable costs. The offer must specify: validity period, estimated man-days for completion, and whether rates are firm. If rates are not firm, provide details of adjustment basis (e.g., consumer index).

Submit a completed Pricing Schedule (SBD 3.3) with a ceiling price covering all phases, expenses, and taxes. Travel and other expenses must be actual costs with proof (certified invoices). Payment terms and reimbursement are subject to certified invoices. Bids without a price or incomplete pricing will be rejected. Adjustments to rates (if not firm) must be detailed (e.g., linked to consumer index). The pricing schedule must include: itemized costs for personnel (hourly/daily rates), phases, travel, and other expenses.

Mandatory: CSD registration (submit proof or application confirmation via http://ocpo.treasury.gov.za). Tax compliance: Submit SARS TCS certificate or PIN (via e-filing at www.sars.gov.za). For consortia/joint ventures, each party must provide separate TCS/PIN/CSD proof. B-BBEE: Submit a valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) to qualify for preference points. Declaration of Interest (SBD 4.1) must be completed and signed by all parties. Professional registration certificates must be provided. Bids from state employees or entities with state-employed directors/members will be disqualified. Failure to provide any required documentation will render the bid non-responsive.