Short-term insurance services for khai-ma local municipality

Closing date: 9 June 2026 at 10:00. Tender validity period: 90 days from closing date.

Contact: Khâi-Mâ Municipality (Finance Division). Address: 21 Nuwe Street, Pofadder, 8890. Phone: 054-9330040/44. Email: [email protected]. Tender documents available on www.khaima.gov.za or via email: [email protected], [email protected], [email protected].

Submit a sealed tender marked 'Tender KH31-25/26 - SUPPLY OF A SHORT-TERM INSURANCE SERVICE' to the tender box at Khâi-Ma Municipal Offices, 21 Nuwe Street, Pofadder, by no later than 10:00 on 9 June 2026. Late, faxed, or emailed tenders will not be accepted. Required returnable documents: MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim Form), MBD 8 (Declaration of Bidders past SCM Practices), MBD 9 (Certificate of Independent Bid Determination). Required schedules: Schedule 1A (Valid Tax Pin Certificate), Schedule 1B (Proof of Insurance Governing Body Registration), Schedule 1C (Municipal Bill copy or lease agreement), Schedule 1D (Certified B-BBEE Certificate/Sworn Affidavit). All bids must be submitted on official forms (not re-typed).

Evaluation follows a two-stage process: 1) Quality evaluation: Must score a minimum of 80/100 to qualify for financial evaluation. 2) Financial evaluation: Uses the 80/20 Preferential Procurement Policy Framework Act system (80 points for price, 20 points for specific goals). Tenders failing to meet the 80/100 threshold will be disqualified. Ensure all required documentation is submitted to maximize scoring.

Scope: Supply of short-term insurance services for Khâi-Ma Municipality for a period of 3 years from the date of signing the Service Level Agreement. Purpose: Ensure risk management by procuring a broker to provide cost-effective and efficient insurance for municipal assets. Bidders must provide: Particulars of Professional Indemnity Insurance (underwriter, limits, deductible, maturity dates), Fidelity Guarantee Insurance (underwriter, limits, deductible, maturity dates).

Pricing must be firm, inclusive of VAT, and valid for 90 days from the tender closing date. Successful bidder must sign a written Contract Form (MBD 7). No late submissions accepted. Pricing must be submitted on official forms.

Mandatory: Valid original Tax Status PIN Certificate (SARS), CSD registration, B-BBEE Certificate/Sworn Affidavit (indicating HDI ownership level) and proof of company address, Municipal account (not older than 3 months) or valid lease agreement, Registration with FSCA, FIA, SAIA, IISA, or equivalent insurance governing body, Particulars of Professional Indemnity Insurance, Fidelity Guarantee Insurance, Audited Financial Statements. Disqualification risks: Directors in state service, past fraud/corruption convictions, non-compliance with government contracts, municipal arrears (>90 days), or failure to submit required documentation.