Supply and delivery of cleaning materials for kopanong local municipality

• RFQ made available: 20 Mar 2026
• Closing date & time: 27 Mar 2026 @ 16:00
• Validity of quotation: 60 days from closing date
• Delivery timeframe: within 14 working days of order issuance
• Briefing session: N/A
• Reporting requirements and contract signing to follow award.

SCM enquiries: Mr MG Dhlamini, Supply Chain Management, Tel 083 281 7488, Email [email protected]

Technical enquiries: Mr M Mcube, Community Services, Tel 063 862 4392, Email [email protected]

Correspondence address: Municipal Manager, Kopanong Local Municipality, Private Bag X23, Trompsburg, 9913.

• Bids must be delivered to the bid box at the municipal address (street address to be confirmed) by 16:00 on 27‑03‑2026. Late bids will be rejected.
• All bids must be completed on the official forms supplied – no re‑typing or alternative formats are accepted.
• Submissions may be made physically only; faxed or emailed quotations are not accepted.
• The bid must be signed, dated and initialled throughout and include the required returnable documents (CSD number, Tax Compliance Status Pin or printed certificate, company registration copy, municipal rates & taxes clearance, proof of B‑BBEE specific goals).
• A completed Preference Points Claim Form must be attached if claiming specific‑goal points.
• Bids from persons in the service of the state are automatically disqualified.
• Foreign suppliers must complete the pre‑award questionnaire (Part B:3).
• The bid must include the pricing schedule with firm prices (VAT inclusive) – non‑firm or exchange‑rate‑dependent prices will not be considered.
• Validity period of the quotation is 60 days from the closing date.

• Preference point system: 80/20 (80 points for price, 20 points for specific goals).
• Price points are awarded based on the lowest acceptable tender price.
• Specific‑goal points (total 20) are allocated as follows: Enterprise within KLM (5), Black ownership (5), Women ownership (5), Youth ownership (3), People with disability (2). Supporting documentation must be submitted to claim each goal.
• Failure to provide proof for specific‑goal claims results in loss of those points.
• The organ of state may request verification of any claimed points at any stage.
• Bids will be evaluated on price (80%) and specific‑goal compliance (20%).

Scope: Supply and delivery of cleaning materials to Kopanong Local Municipality.

Items required (quantity): Toilet paper (12 packs of 48), Dish washing liquid 20 L (12), Mop (12), Pine gel 20 L (12), Bleach 20 L (12), Push broom (12), Refuse bags heavy 20‑pack (50), Feather duster long (20), Feather duster short (12), Deo‑Block 5 kg (12), Micro‑fiber dish cloth 10‑pack (15), Self‑shine polish 20 L (12), All‑purpose cleaning liquid 20 L (10), Airfreshener 750 ml (50), Hand Andy 750 ml (12), Mr Min 750 ml (12), Furniture oil 750 ml (12), Doom 300 ml (20), Domestos 750 ml (12), Dust cloth (12).

Quality: Materials must be high‑quality, safe, compliant with industry standards, defect‑free and supplied with safety data sheets. Supplier must replace any substandard items at no cost.

Delivery: To designated municipal site, off‑loading and placement included, within 14 working days of order.

Warranty: Minimum 12‑month warranty on engine and pump (note: likely a template error – apply to supplied goods where relevant).

Inspection: Municipality may inspect goods before acceptance; non‑compliant goods may be rejected at supplier’s expense.

• Pricing must be submitted on the official pricing schedule – firm prices inclusive of VAT only.
• Only firm prices will be accepted; any price subject to exchange‑rate variation will be rejected.
• Payment terms: within 30 days of receipt of a correct invoice, subject to successful delivery and acceptance.
• No advance payments unless expressly approved in writing.
• No bonds or guarantees are mentioned in the document.

• Supplier must be registered on the Central Supplier Database (CSD) and provide the latest CSD report.
• Valid Tax Compliance Status Pin (TCS) or printed certificate must be attached; original pin required, certified copies not accepted.
• No bids from persons in the service of the state; related persons must disclose interests.
• B‑BBEE specific‑goal points require supporting evidence (enterprise within KLM, Black ownership, Women ownership, Youth ownership, People with disability).
• Provide municipal rates & taxes clearance (not older than 90 days) or lease agreement where applicable.
• Provide company registration certificate showing active shareholders/directors.
• Compliance with all special conditions of contract, ethical conduct clause and anti‑corruption requirements.