Supply and delivery of kitchen equipment for NLC free state (welkom) office

Closing date: 22 October 2026 at 11:00

RFQ issue date: 14 October 2026

RFQ validity period: 90 days

Queries deadline: 2 days before closing date (20 October 2026)

Bid procedure enquiries:

• Contact: Supply Chain Management
• Telephone: 012 432 1300
• Email: [email protected]

Technical enquiries:

• Contact: Maureen Senyatsi
• Telephone: 012 432 1470
• Email: [email protected]

Submission emails:

• [email protected]
• [email protected]

Delivery address:

National Lotteries Commission FS

282/284 Stateway, Bedelia

Welkom CBD, 9459

Submission method: email

Submission emails: [email protected] and [email protected]

Closing time: 22 October 2026 at 11:00

Late or incomplete submissions will not be accepted.

Bids must be submitted in English.

Returnable documents (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 6.1 (Preference Points Claim Form): claims B-BBEE and specific-goal points under the 80/20 system.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the NLC; false declaration disqualifies.
• POPIA consent form: original signed consent for processing of personal information.
• B-BBEE certificate or sworn affidavit (for EMEs and QSEs).
• Full CSD report showing SARS tax compliant status.
• CIPC registration documents.
• Completed pricing schedule for all required items.

Disqualification risks:

• Any returnable form left unsigned or omitted.
• Quotations received after the closing time, regardless of reason.
• Failure to submit certified qualifications, membership certificates or COIDA proof within 3 working days of request renders the bid non-responsive.
• Canvassing NLC officers or colluding with other bidders results in disqualification and restriction from doing business with organs of state.

Evaluation stages:

Stage 1: RFQ closing date and submission instructions and format.

Stage 2: Administrative compliance — all required documents submitted and signed.

Stage 3: Mandatory requirements — SBD 4 and completed pricing schedule; failure disqualifies.

Stage 4: Price and specific goals under the 80/20 preference point system.

Stage 5: Due diligence, contract and award — the NLC may undertake due diligence on the preferred bidder and request best and final offers.

Price points (maximum 80):

• Formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is the price of the quotation being evaluated and Pmin is the price of the lowest acceptable quotation.
• Applies to bids with a Rand value from R30 000 up to R50 million, inclusive of all applicable taxes.

Specific goals points (maximum 20):

• Black ownership: 100% = 8 points; 51% to 99% = 4 points; less than 51% = 0 points. Evidence: copies of IDs, 3-month CIPC report from closing date, or recent CSD report.
• Women ownership: 100% = 4 points; 30% to 99% = 2 points; less than 30% = 0 points. Evidence: B-BBEE certificate or sworn affidavit.
• Youth ownership: 100% = 4 points; 30% to 99% = 2 points; less than 30% = 0 points. Evidence: B-BBEE certificate or sworn affidavit.
• Disability ownership: 20% or more owners with disability = 4 points; more than 10% but less than 20% = 2 points; less than 10% = 0 points. Evidence: letter from a doctor confirming disability and CSD report.

Total maximum score: 100 (80 price + 20 specific goals).

Scope: once-off supply and delivery of kitchen equipment to the NLC Free State Provincial Office in Welkom.

Items and quantities:

• LG 56L Neochef Microwave MS5696HIT or equivalent — quantity 1
• Consol Glass Glasgow Hiball Tumbler 400ml 4 Pack (or equivalent) — quantity 6 packs
• 24 Pack Stainless Steel Cutlery Set — quantity 4 sets

Delivery requirements:

• All goods must be new, unused, fit for purpose and free from defects.
• Deliver the complete order to the designated NLC delivery address within the period specified in the purchase order.
• Goods must be appropriately packaged and protected during transportation.
• Provide a delivery note identifying the items and quantities delivered.
• No goods may be delivered before an official NLC purchase order is received.
• The NLC will inspect delivered goods against the purchase order, approved specifications and delivery note; discrepancies, shortages, defects or non-compliant items must be rectified at no additional cost to the NLC within the agreed corrective period.

Pricing format: fixed pricing schedule (Annexure A) with unit prices and totals for each item.

Pricing must include all costs for packaging, transportation, delivery and offloading; no additional delivery charges will be accepted unless expressly agreed in writing by the NLC.

VAT: 15% must be added to the total cost.

No bid security, bonds, guarantees, retention or payment terms are stated.

CSD registration:

• Mandatory registration on the Central Supplier Database (CSD) at www.csd.gov.za; the NLC may not award business to an unregistered bidder.
• Only foreign suppliers with no local registered entity are exempt.
• Submit a full CSD report showing SARS tax compliant status.

Tax compliance:

• Tax matters must be compliant; provide a SARS unique PIN or TCS certificate.
• Unincorporated consortia, joint ventures and sub-contractors must each submit a separate TCS certificate, PIN or CSD number.

B-bbee:

• A B-BBEE certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.
• B-BBEE is supported by the NLC; bidders must demonstrate commitment in ownership, skills transfer, employment equity and procurement practices.

Cipc:

• CIPC registration documents must be submitted.

Coida:

• Bidders must warrant that all employees are covered under the Compensation for Occupational Injuries and Diseases Act; the NLC may request proof of registration and good standing with the Compensation Fund.

Popia:

• An original signed POPIA consent form must be submitted.

Language: bids must be submitted in English.