Panel for supply & delivery of water & sewer plumbing material and tools for three years (moqhaka local municipality)

Compulsory briefing session: Wednesday, 21 October 2026 at 09:00 at Allen Rautenbach Hall. (Note: the tender notice also states 12:00 on the same date; the earlier time in the header is taken as the actual briefing time.) Bids will not be accepted from bidders who have not attended the compulsory briefing.

Closing date: Tuesday, 24 November 2026 at 12:00 noon.

Enquiries about completion of the document:

• Contact: Supply Chain Management Unit
• Telephone: 056 216 9187
• Email: [email protected]

Enquiries about specifications: refer to the contact person as specified in the advert.

Submission address:

Moqhaka Local Municipality (Magasyn Building)

Cnr 11th & 12th Way

Kroonstad, 9499

Submission method: deposit the fully completed original tender document in a sealed envelope into the bid box at Moqhaka Local Municipality (Magasyn Building), Cnr 11th & 12th Way, Kroonstad, 9499, by no later than 12:00 noon on the closing date.

• Envelope must be endorsed on the outside with the tender number and title.
• Faxed, e-mailed and late tenders will not be accepted. Hand, courier or post delivery is at the bidder's risk and must be received by the deadline.
• Tender documents must be completed in black ink, signed by an authorised signatory, not retyped, and returned complete with no missing pages. Failure may lead to disqualification.
• No unauthorised alterations are allowed; any ambiguity must be cleared with the contact person before closure.
• Bids must remain valid for 120 days after the closing date.
• Returnable documents (Section 4 of the index):
• Company registration document (CIPC-CK)
• Identity documents of all directors
• Valid tax clearance certificate or TCC PIN
• Municipal form
• Municipal rates and taxes statement of the company
• Proof of CSD registration
• Copy of a valid B-BBEE certificate or sworn affidavit
• Joint venture agreement (if applicable)
• Audited annual financial statements
• Pricing schedule
• Evidence in support of compliance to specifications
• Standard forms included in the pack: MBD1 (Invitation to Bid), MBD4 (Declaration of Interest), MBD6.1 (Preference Points Claim), MBD7.1 (Contract Form), MBD8 (Declaration of Past SCM Practices), MBD9 (Certificate of Independent Bid Determination). Each must be completed and signed as required.

Evaluation follows the 80/20 preferential points system.

• Price: 80 points
• Specific goals: 20 points (Locality = 10, Historically Disadvantaged Individuals (Black People) = 10)
• Only tenderers scoring a minimum of 70 points on the functional/technical criteria are eligible for further evaluation.

Functional/technical criteria (Annexure A):

• Company experience of similar work: official orders/instruction letters with reference letters/completion certificates, each for a minimum of R70,000. Points: R70k-R80k = 1, R90k-R100k = 2, R200k-R300k = 3, R400k-R500k = 4, R600k and above = 5.
• Resources: proof of ownership of a 10-ton truck (5 points) or a leasing agreement with signed letter of intent (5 points); no truck = 0 points.
• PVC-U & PVC pipe and fittings standards: approved ISO certification from a manufacturer (ISO 9852 and ISO 9001) = 5 points; none = 0 points.
• Financial capacity: bank rating letter not older than 3 months from closing date, stamped by the bank. Code D = 2, Code C = 3, Code B = 5; no letter = 0.
• Maximum possible score: 100.
• The municipality will appoint a maximum of 5 service providers who scored the highest points.
• A fixed rate will be negotiated with successful bidders to ensure fair rotation and prevent paying more for the same product.
• Requests for Quotations will be issued exclusively to panel members on a rotation basis.
• Performance of service providers will be monitored monthly in line with the SLA; documented non-performance or non-completion of performance reports may lead to exclusion from rotations or removal from the panel.

Scope of work: supply and delivery of water and sewer plumbing material and tools for a period of three years, as and when required.

Items to be supplied:

• Water and sewer plumbing material
• Tools and other equipment
• Fabricated fittings that are not stock items
• Steel pipes and fittings
• Concrete manhole rings and covers

Material specifications:

• uPVC pipes: Class 12 (SABS 966 Part 1), with SABS mark, specification number, nominal pipe size, pressure class, and designation 'PVC-U'. Water main pipes must be approved by SABS and JASWIC.
• Cast iron fittings: to EN 12842, fusion bonded thermoplastic coated internally and externally with Plascoat PPA 571 HES 250 uM, complete with EPDM rubber seal ring. Couplings to SABS 1223-1985, bitumen coated, with stainless steel bolts and nuts.
• Universal (Ranger) fittings: to SABS 719-1971 and BS 534-1990 section 15, fusion bonded epoxy coated, with stainless steel bolts and nuts (minimum 4 on all sizes).
• Stainless steel repair clamps: to SABS 1808-45, stainless steel Type 304/316, with specified construction details (locking washer plates, MIG-welded lugs, rounded leading edge, 2B finish shell, TIG-welded receiver bar, natural rubber gasket, narrow spacing gridded design, tapered ends and vulcanized armour plates).
• Gate/isolation valves: to DIN 3352 part 4, face-to-face dimensions to SABS 664-1989.A, flanges and drilling to ISO 7005-2 (EN 1092-2). Materials: body and bonnet ductile iron GGG-50 to DIN 1693, fusion bond epoxy coated, stem stainless steel DIN X 20 Cr 13, stem sealing NBR wiper ring with 2 NBR O-rings inside and 2 outside a plastic bearing, EPDM rubber manchette, wedges ductile iron GGG-50 fully encapsulated with EPDM rubber with integral wedge nut of dezincification resistant brass CZ 132 to BS 2874, thrust collar dezincification resistant brass CZ 132, bonnet bolts stainless steel A2 sealed with hot melt, bonnet gasket EPDM rubber.
• Prices must include supply, delivery and offloading at municipal stores.

Scope of work: supply water and sewer plumbing material, tools and other equipment, fabricated fittings that are not stock items as and when required, steel pipes and fittings as and when required, and concrete manhole rings and covers.

• Delivery must include offloading at municipal stores.
• The municipality will issue requests for quotations to panel members on a rotation basis; if a required item was not advertised, the municipality may procure outside the panel if more cost effective.
• If panel members cannot supply within desired timeframes, the municipality may invite quotations outside the panel with prior written consent from the Municipal Manager.

All goods supplied must conform to the standards mentioned in the bidding documents and specifications.

• uPVC pipes: SABS 966 Part 1, Class 12, with SABS mark and JASWIC approval for water mains.
• Cast iron fittings: EN 12842, fusion bonded thermoplastic coated, with EPDM rubber seal ring.
• Universal (Ranger) fittings: SABS 719-1971 and BS 534-1990 section 15, fusion bonded epoxy coated.
• Stainless steel repair clamps: SABS 1808-45, stainless steel Type 304/316.
• Gate/isolation valves: DIN 3352 part 4, face-to-face dimensions to SABS 664-1989.A, flanges to ISO 7005-2, materials as specified (ductile iron GGG-50, stainless steel stem, EPDM seals).
• Pre-bidding testing is for the account of the bidder. The purchaser may inspect, test or analyse goods; non-compliant goods may be rejected and must be replaced at the supplier's cost.

Pricing schedule: detailed list of items with quantities (each) covering uPVC pipes, fittings (adaptors, elbows, couplings, nipples, plugs, sockets, stopcocks), plumbers' hemp, sewer pipes, bends, adaptors, couplings, sewer rods, worm screws, plungers, hydrant tees, gaskets, water meters, tailpieces, manhole rings and slabs, and tools (grinders, drilling machine, compactor, jack hammer, hand touch, flood light).

• Prices must include supply, delivery and offloading at municipal stores.
• Tender prices to be fixed for the first twelve months; escalation provided for per the Service Level Agreement from the second year.
• Bidders must provide prices for all items; failure to do so will result in disqualification.

Pricing format: detailed pricing schedule with unit prices (VAT excluded) for each item. Bidders must provide prices for all items; failure to do so will result in disqualification.

• Prices must include supply, delivery and offloading at municipal stores.
• Tender prices to be fixed for the first twelve (12) months; escalation will be provided for as per the Service Level Agreement from the second year.
• Pre-qualification: submit a copy of a valid insurance certificate (goods in transit insurance) with a minimum value of R300,000.00 (VAT inclusive).
• Payment: within 30 days after submission of a correct invoice accompanied by a delivery note.
• Performance security: within 30 days of notification of contract award, the successful bidder must furnish performance security in the amount specified in the SCC, in an acceptable form (bank guarantee, irrevocable letter of credit, cashier's or certified cheque).
• The successful bidder is liable for stamp duties and costs on legal documents and for surety and retentions.
• The municipality's VAT registration number is 4000846578; VAT must be shown clearly on each invoice.

Mandatory registrations and documents:

• CSD registration: bidders must be registered on the Central Supplier Database; proof of registration must be attached. The municipality is not allowed to do business with suppliers not registered on the CSD.
• Tax clearance: a valid original Income Tax Clearance Certificate or SARS TCS PIN must accompany the bid. If SARS cannot provide one, a letter from SARS on official letterhead confirming tax matters are in order. For a consortium/JV, each member must submit separately. If not attached, the municipality may obtain it after closing; if not obtainable within the specified period, the tender will be disqualified.
• CIDB: when applicable, a copy of the bidder's CIDB registration and grading certificate must be included; failure will result in disqualification.
• Municipal rates and taxes: statement or clearance certificate in the company's name, not older than three months, or acceptable alternatives (e.g., lease agreement, affidavit). No contract will be concluded with bidders whose municipal rates and taxes or services charges are in arrears.
• Identity documents: certified copies of directors' IDs, not older than six months (180 days); if not attached, the bid will be disqualified.
• Company registration: CIPC-CK document reflecting company name, registration number, date of registration and active directors; if not attached, the bid will be disqualified.
• B-BBEE: only SANAS accredited B-BBEE certificates and sworn B-BBEE affidavits signed by a commissioner of oaths will be accepted. Failure to comply results in no preference points being awarded.
• ISO certification: bidders must submit approved ISO certification from a manufacturer (ISO 9852 and ISO 9001) to be considered.
• Insurance: goods in transit insurance with a minimum value of R300,000.00 (VAT inclusive).
• Audited annual financial statements must be submitted.

B-BBEE requirements:

• Only SANAS accredited B-BBEE certificates and sworn B-BBEE affidavits signed by a commissioner of oaths will be accepted.
• The requirement is set out in MBD6.1 (Preference Points claim form in terms of the Preferential Procurement Regulations 2022).
• Failure to comply results in no preference points being awarded.
• Under the 80/20 system, 20 points are allocated for specific goals: 10 for locality and 10 for Historically Disadvantaged Individuals (Black People).

Contract duration: three years.

• The General Conditions of Contract (GCC) and Special Conditions of Contract (SCC) apply; where they conflict, SCC prevails.
• The municipality reserves the right to withdraw, re-advertise, reject any tender, or accept part of it, and does not bind itself to accept the lowest or highest-scoring tender.
• Bids remain valid for 120 days after closure.
• The contract may be extended if additional funds become available.
• The contract is governed by South African law; the language of the contract is English.
• The successful bidder is liable for stamp duties and costs on legal documents.
• If incorrect information was furnished and led to award, the municipality may recover all costs, losses or damages.
• Performance security: within 30 days of award, furnish security in the amount specified in the SCC, in an acceptable form (bank guarantee, irrevocable letter of credit, cashier's or certified cheque).
• Warranty: goods must be new, unused, of the most recent models, and free from defects. Warranty valid for 12 months after delivery and acceptance, or 18 months after shipment, whichever earlier.
• Payment: within 30 days of submission of a correct invoice accompanied by a delivery note.
• Prices: no variation from quoted prices except as authorised or in a bid validity extension.
• Variation orders: the contractor may be instructed to deliver changes up to 15% of the total contract value; for measurable quantities, unit price may be reduced with no escalation.
• Assignment and subcontracting require prior written consent; subcontracts must be notified.
• Delays: penalties may be deducted at the current prime interest rate per day of delay; the purchaser may also terminate for default.
• Termination for default: includes failure to deliver, failure to perform obligations, or corrupt/fraudulent practices. The purchaser may restrict the supplier from doing business with the public sector for up to 10 years.
• Force majeure: the supplier is not liable for delay or failure caused by force majeure, provided prompt written notice is given.
• Termination for insolvency: the purchaser may terminate without compensation.
• Disputes: parties must first attempt amicable resolution; after 30 days, mediation may be initiated; if not settled, it may be taken to a South African court.
• Limitation of liability: the supplier is not liable for indirect or consequential loss, except for penalties/damages; aggregate liability capped at the total contract price, except for repair/replacement of defective equipment.
• Notices: sent by e-mail to the address in the bid; time reckoned from the date of e-mailing.
• Taxes and duties: local supplier responsible for all taxes until delivery; no contract with bidders whose tax matters are not in order.
• Transfer of contracts requires written permission.
• Amendments must be in writing and signed.
• Collusive bidding is prohibited; may be referred to the Competition Commission, and the bid may be invalidated or contract terminated.

Special conditions of tender:

• The General Conditions of Contract (GCC) and Special Conditions of Contract (SCC) apply; where they conflict, SCC prevails.
• The municipality reserves the right to withdraw, re-advertise, reject any tender, or accept part of it, and does not bind itself to accept the lowest or highest-scoring tender.
• Bids remain valid for 120 days after closure.
• Tender document costs are non-refundable.
• Bidders must be registered on the Central Supplier Database (CSD).
• Tender documents must be completed in black ink, signed by an authorised signatory, not retyped, and returned complete; failure may lead to disqualification.
• Compulsory documentation includes: valid Tax Clearance Certificate or SARS PIN (each JV member separately); CIDB registration if applicable; municipal rates and taxes statement or clearance certificate not older than three months; certified ID copies of directors not older than six months; company registration documents (CIPC-CK); B-BBEE certificate or sworn affidavit; proof of CSD registration.
• Notices will be sent by e-mail to the address in the bid.
• Site/information meetings are compulsory.
• Samples, if requested, must be provided with the tender.
• The municipality may change quantities of specific items; the successful bidder may accept or decline, and if declined the contract may be offered to the next bidder.
• Submission: sealed envelope deposited in the bid box at Corner 11&12 Way, Magasyn/Stores, Industrial, Kroonstad by 12h00 on closing date; envelope endorsed with tender number and title; faxed, e-mailed and late tenders not accepted.
• The municipality is not liable for expenses incurred in preparing the tender.
• Bidders must not contact the municipality regarding their bid after closure until award.
• Tenders are opened immediately after closing time; details recorded in a public register.
• Evaluation is based on responsiveness to specifications and additional criteria.
• Procurement follows the Preferential Procurement Policy Framework Act, Preferential Procurement Regulations 2022, and the municipality's SCM Policy.
• VAT must be shown on invoices; the municipality's VAT registration number is 4000846578.
• Contract language is English.
• The contract may be extended if funds become available.
• South African law applies.
• The successful bidder is liable for stamp duties and costs on legal documents.
• Goods/services must conform to specified standards.
• If incorrect information was furnished and led to award, the municipality may recover costs, losses or damages.

Mandatory requirements:

• CSD registration with proof attached.
• Valid Tax Clearance Certificate or SARS PIN; for JV, each member separately.
• CIDB registration and grading certificate when applicable.
• Municipal rates and taxes statement or clearance certificate not older than three months, in the company's name, or acceptable alternatives (e.g., lease agreement, affidavit).
• Certified ID copies of directors not older than six months.
• Company registration documents (CIPC-CK) reflecting company name, registration number, date of registration and active directors.
• B-BBEE certificate (SANAS accredited) or sworn affidavit signed by commissioner of oaths.
• Proof of CSD registration.
• Goods in transit insurance certificate with minimum value of R300,000.00 (VAT inclusive).
• Approved ISO certification from a manufacturer (ISO 9852 and ISO 9001).
• Audited annual financial statements.