Engineering professional services for terminal building refurbishment – bram fischer international airport tender (free

Issue Date: 9 September 2026. Query/Clarification Closing Date: 23 September 2026 at 16:00. Non-compulsory Briefing Session: 16 September 2026 at 11:00 via Microsoft Teams (Meeting ID: 395 055 427 188 122, Passcode: a4bs3dK7, Dial-in: +27 21 834 0841,,692848795#). Bid Closing Date and Time: 14 October 2026 at 12:00 PM. Site Inspection: Not applicable (N/A).

Non-compulsory briefing session: 16 September 2026 at 11:00 via Microsoft Teams. Meeting link: https://teams.microsoft.com/meet/395055427188122?p=FY4SnZaXbbmqypfY9n. Meeting ID: 395 055 427 188 122. Passcode: a4bs3dK7. Dial-in: +27 21 834 0841,,692848795# (South Africa, Cape Town). Phone conference ID: 692 848 795#. Site inspection: Not applicable (N/A).

SCM / Bidding Procedure Enquiries: Lerato Phalo (Buyer), Tel: 010 207 2000, Email: [email protected]. Technical Enquiries: Same contact (Lerato Phalo). Clarification requests must be submitted by 23 September 2026 at 16:00. Bidders may not contact any other ACSA employee regarding this bid. ACSA Head Office: Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, 1632. Postal: PO Box 75480, Gardenview, Gauteng, 2047.

Submission method: Email only to [email protected]. No physical bid box. Submissions must be split into at least four attachments of 4 MB each. Do not CC or BCC any ACSA employee. Closing date and time: 14 October 2026 at 12:00 PM. Late bids will not be accepted. Each page of the bid documents must be signed or stamped at the bottom as proof of reading. The bid must be completed on the official forms provided (not re-typed) and signed by a person authorised to act on behalf of the bidder (proof of authority, e.g. board resolution, must be submitted). Validity period: 120 business/working days from closing date. Mandatory returnable documents (all must be completed, signed and submitted with the quotation): SBD 3.3 (Priced Offer), Declaration of Interest and Politically Exposed Persons Form, SBD 4 (Bidder's Disclosure), SBD 6.1 (Preference Points Claim), Confidentiality and Non-Disclosure Agreement, B-BBEE Certificate/Scorecard or QSE/EME Affidavit, Verifiable medical certificate for disability (if claiming preference points), SARS Tax PIN (or CSD number if no PIN), Certificate of Incorporation showing ownership split, Central Supplier Database (CSD) Report, VAT Questionnaire, ACSA Terms and Conditions. Disqualification risks: any mandatory form omitted or unsigned; submission after closing time; bid document altered; bidder has an interest in another competing bidder/joint venture/consortium; failure to provide proof of authority to sign.

Mandatory Returnable Documents: SBD 3.3 Priced offer, Declaration of Interest Form and Politically Exposed Persons, SBD 4 Bidder's Disclosure Form, SBD 6.1 Preference Points Claim Form, Confidentiality and Non-Disclosure Agreement, BEE Certificate and Scorecard or BBBEE QSE/EME Affidavit, Verifiable medical certificate of report as proof of disability, Tax Pin number, Certificate of Incorporation showing ownership split, Central Supplier Database Report (CSD), VAT Questionnaire, ACSA Terms and Conditions. Other Returnable Documents: documents required at specific stages. Validity of submitted information must be maintained for the duration of the contract period.

Staged evaluation: Stage 1 – Mandatory Requirements (fully completed form of offer and all mandatory returnable documents). Stage 2 – Functionality (technical ability). Minimum threshold: 95 out of 100 points required to proceed to Stage 3. Functionality scoring (total 100 points): Tenderer's resource proposal (80 points) – Qualification and Registration (60 points), Years of experience on similar works (20 points); Tenderer's references and experience (20 points) – References with similarity in works and scope (20 points). Detailed criteria per key personnel: Tendering Organisation – completed relevant building construction projects each valued ≥ R10 million (incl. VAT): <3 projects = 0 points, ≥3 projects = 20 points. Principal Agent, Resident Engineer, Structural Engineer – each requires ≥3 completed relevant projects post-registration (R10 million+ building construction) for 5 points, plus professional registration with ECSA as Pr Eng or Pr Tech (15 points). Quantity Surveyor – ≥3 completed relevant projects post-registration (R10 million+ building construction) for 5 points, plus professional registration with SACQSP as Pr QS (15 points). Stage 3 – Price (80 points) and Stage 4 – Preference (20 points) using 80/20 preference point system. Specific Goals points (20 points max): B-BBEE Status Level 1 = 5, Level 2 = 4.5, Level 3 = 4, Level 4 = 3, Level 5 = 2, Level 6 = 0.5, Level 7 = 0.3, Level 8 = 0.1; Black youth majority-owned = 5; Black women majority-owned = 5; Company majority owned by people with disabilities = 5; Non-compliant contributor = 0. Stage 5 – Post-tender negotiations (where applicable). Price formula: Ps = 80(1 – (Pt – Pmin)/Pmin) for 80/20 system.

Engineering professional services for the refurbishment of the terminal building at Bram Fischer International Airport over a 22-month period. Scope covers six stages per ECSA Guideline for Services and Processes (2016) and ACSA Project Management Manual: Stage 1 – Inception (project start-up meeting, refine brief, consultations, advise on rights/constraints/consents/approvals including National Key Point Act, understand airport operational/OHS/environmental requirements, site inspection, advise on surveys/tests/investigations, determine data/drawings availability, advise on life-cycle cost criteria, deliverables: report on project/site/functional requirements, schedule of surveys/tests/investigations, schedule of consents/approvals). Stage 2 – Concept and Viability (prepare/finalise project concept, procure/manage topographical survey/soil testing/health & safety agent per transformation objectives, review test data, design meetings, ensure regulatory compliance, refine concept design, coordinate design interfaces, advise on asset outages/durations, financial implications, space planning/materials/building services, prepare traffic accommodation drawings and contractor site establishment, apply airport standards, submit 3 sets of schematic design documents/preliminary specifications/schematic cost estimate). Stage 3 – Design Development (detailed design of agreed concept, employer review, stakeholder approvals, operational impact mitigation documentation/drawings/contingency plans, City Council approval, detailed construction cost estimates). Stage 4 – Documentation and Procurement (design meetings, chair pre-bid meetings/attend bid opening, prepare specifications/preambles, prepare tender documentation for contractor procurement, adjust designs to budget, finalise working drawings, review financial offers per CIDB Evaluation Guide, deliverables: specifications, services coordination, working drawings, budget construction cost, tender documentation, evaluation report). Stage 5 – Construction (site handover, construction administration, regular site/technical/progress meetings, quality control/works inspection/approval including post as-built survey, monitor QA procedures, proactive variation estimates, financial control/interim payment certificates, adjudicate/resolve contractor claims, practical completion/defects list, completion certificate/final completion). Level 3 Site Monitoring: Full-time Supervisor (per NEC3 PSC) on site; qualifications/experience maintained for contract duration. Stage 6 – Project Close-Out (documentation for completion/handover/operation, inspect/verify defect rectification, approve payment valuations/completion certificates, procure O&M manuals/guarantees/warranties, prepare as-built drawings/maintenance plan in hard copy and digital, post-survey of as-built, conclude final accounts). Constraints: live operational airport environment; compliance with National Key Point Act and airport safety/security requirements; security vetting may be required.

Methodology structured across six project stages per ECSA Guideline (2016) and ACSA Project Management Manual: Stage 1 Inception – project start-up, brief refinement, stakeholder consultations, site inspection, survey/investigation planning, consents/approvals schedule (incl. National Key Point Act), deliverables report. Stage 2 Concept and Viability – concept development, procurement of surveys/testing/H&S agent per transformation objectives, design meetings, regulatory compliance, schematic design documents (3 sets), preliminary cost estimates. Stage 3 Design Development – detailed design, stakeholder approvals, operational impact mitigation, City Council approval, detailed construction cost estimates. Stage 4 Documentation and Procurement – specifications, pre-bid meetings, tender documentation, working drawings, budget cost, evaluation report (consultant reviews financial offers per CIDB Guide). Stage 5 Construction – site handover, construction administration, regular meetings, quality control/inspection, variation management, financial control/payment certificates, claims adjudication, practical completion. Level 3 Site Monitoring: full-time NEC3 PSC Supervisor. Stage 6 Close-Out – documentation, defect rectification, completion certificates, O&M manuals/warranties, as-built drawings/maintenance plan (digital + hard copy), final accounts. Constraints: live airport operations, National Key Point Act, security vetting.

Tendering organisation: ≥3 completed relevant building construction projects each valued ≥ R10 million (incl. VAT). Key personnel (each): Principal Agent, Resident Engineer, Structural Engineer – ≥3 completed relevant building construction projects (R10 million+) commenced post-registration; professional registration with ECSA as Pr Eng or Pr Tech. Quantity Surveyor – ≥3 completed relevant building construction projects (R10 million+) commenced post-registration; professional registration with SACQSP as Pr QS. Proof of registration and project lists required. All projects must be building construction; Structural Engineer projects must be structural building construction. Experience evaluated under Functionality: Tenderer's resource proposal (Qualification & Registration 60 pts, Years of experience 20 pts) and References (20 pts). Overall minimum functionality threshold: 95/100.

Quality management per ACSA Project Management Manual and ECSA Guideline for Services (2016). Stage 5 Construction: quality control, works inspection and approval of work completed according to quality and specifications inclusive of post as-built survey. Monitor implementation of quality assurance procedures by other consultants and contractors. Level 3 Site Monitoring: full-time Supervisor (per NEC3 PSC) on site; Supervisor qualifications and experience maintained for contract duration. Stage 6 Close-Out: inspect and verify defect rectification; approve payment valuations and completion certificates; procure final O&M manuals, guarantees and warranties; prepare as-built drawings and maintenance plan (hard copy and digital); post-survey of as-built.

Pricing must be submitted on SBD 3.3 (Professional Services) form. All applicable taxes included (VAT, PAYE, income tax, UIF, SDL). Price evaluation: 80/20 preference point system (80 points price, 20 points specific goals). Price formula: Ps = 80(1 – (Pt – Pmin)/Pmin). Validity: 120 business/working days; prices firm for validity period. Payment via interim payment certificates during construction; final accounts at close-out. No bill of quantities or schedule of rates detailed in document; professional services fee basis per ECSA Guideline (2016).

Pricing schedule: SBD 3.3 (Professional Services) must be used. All applicable taxes (VAT, PAYE, income tax, UIF, SDL) included in rates. Price evaluation uses 80/20 preference point system (80 points for price, 20 for specific goals). Price formula: Ps = 80(1 – (Pt – Pmin)/Pmin) where Pt = tender price, Pmin = lowest acceptable tender. Validity period: 120 business/working days; prices must remain firm and valid during this period. Payment terms: interim payment certificates agreed during construction; financial control and adjudication of contractor claims; final accounts at close-out. No explicit performance bond, guarantee or insurance amounts stated in the document. Financial capacity: not explicitly stated, but key personnel and organisational experience requirements imply capacity to manage projects of R10 million+ value.

Mandatory compliance: Central Supplier Database (CSD) registration; valid SARS Tax Compliance Status PIN (or CSD number if no PIN); each consortium/joint venture/sub-contractor party must submit separate TCS certificate/PIN/CSD number. B-BBEE: Certificate/Scorecard or QSE/EME Affidavit required to claim preference points; specific goals points allocated per B-BBEE level and designated group ownership (black youth, black women, people with disabilities). Professional registration: Principal Agent, Resident Engineer, Structural Engineer must be registered with ECSA as Pr Eng or Pr Tech; Quantity Surveyor must be registered with SACQSP as Pr QS. Proof of registration required. Experience: Tendering organisation and each key person must demonstrate ≥3 completed relevant building construction projects (R10 million+ incl. VAT) commenced post-registration. Mandatory returnable forms: SBD 3.3, Declaration of Interest & PEP Form, SBD 4, SBD 6.1, Confidentiality & Non-Disclosure Agreement, B-BBEE Certificate/Affidavit, Medical certificate for disability (if claiming), Tax PIN, Certificate of Incorporation (ownership split), CSD Report, VAT Questionnaire, ACSA Terms & Conditions. Security: ACSA is a National Key Point; bidders may be subjected to security vetting; non-compliant bidders will not be contracted. Confidentiality: bidders may not disclose bid information without ACSA written approval; third-party consultants must sign confidentiality agreements. No collusion: SBD 4 and SBD 9 (Certificate of Independent Bid Determination) declarations required.

OHS requirements integrated throughout scope: Stage 1 Inception – understand operational requirements, procedures, OHS and environmental requirements of the airport. Stage 2 Concept and Viability – procure/manage health and safety agent (where done by employer). Stage 5 Construction – quality control and works inspection include OHS compliance; monitor QA procedures by contractors. Project implemented in live operational airport environment subject to safety requirements and limitations. National Key Point Act compliance required. Security vetting may be required for personnel.

Environmental requirements integrated throughout scope: Stage 1 Inception – understand environmental requirements of the airport. Stage 2 Concept and Viability – ensure design compliance with ACSA regulatory authorities' requirements (including environmental). Stage 5 Construction – monitor implementation of quality assurance procedures by contractors (includes environmental compliance). Project in live airport environment; operational impact mitigation documentation and contingency plans required for asset outages. No standalone environmental impact assessment or sustainability targets specified.

Contract governed by Preferential Procurement Policy Framework Act 2000, Preferential Procurement Regulations, General Conditions of Contract (GCC), and any Special Conditions of Contract. Successful bidder must enter into a fully completed and signed written contract post-award. ACSA reserves the right to: award whole or part of the bid; split the award; negotiate with shortlisted bidders; award to a bidder other than the highest scoring where objective criteria allow; reject the lowest acceptable bid; cancel the bid. Bid document may not be altered; any alteration leads to disqualification. Confidentiality: ACSA will not disclose bidder information without written approval; bidder names not disclosed until process finalised; bidders may not disclose bid information to third parties without ACSA written approval; third-party consultants must sign confidentiality agreements. Security: ACSA is a National Key Point; bidders may be subjected to security vetting; ACSA will not contract with non-compliant bidders. Validity period: 120 business/working days from closing date. Hot-line for fraud/corruption reporting: 0800 00 80 80 or 086 726 1681, email [email protected].

ACSA reserves right to: award whole/part; split award; negotiate with shortlisted bidders; award to other than highest scoring where objective criteria allow; reject lowest acceptable bid; cancel bid. Bid document may not be altered (disqualification if altered). ACSA is a National Key Point – compliance with security cluster laws; bidders may be security vetted; non-compliant bidders not contracted. Project in live operational airport environment – safety/operational limitations apply. Validity: 120 business/working days. Bid responses must strictly follow bid document; no changes after closing. Confidentiality: ACSA protects bidder info; bidders may not disclose bid info without ACSA written approval; third-party consultants must sign confidentiality agreements. Fraud/corruption hotline: 0800 00 80 80 / 086 726 1681, [email protected].

Mandatory Stage 1: Fully completed form of offer; all mandatory returnable documents submitted. Bids on official forms only (not re-typed). Submission by stipulated time via email ([email protected]) in ≥4 attachments of 4 MB each. Each page signed/stamped. Proof of authority to sign (board resolution). Tax compliance: SARS PIN/TCS certificate (or CSD number); each JV/consortium/sub-contractor party separate. Compliance with Preferential Procurement Policy Framework Act 2000, Preferential Procurement Regulations, GCC. No interest in other competing bidders/JVs/consortia. Fully completed and signed written contract post-award. Mandatory returnables: SBD 3.3, Declaration of Interest & PEP, SBD 4, SBD 6.1, Confidentiality & NDA, B-BBEE Certificate/Affidavit, Medical certificate (disability), Tax PIN, Certificate of Incorporation (ownership split), CSD Report, VAT Questionnaire, ACSA Terms & Conditions.

Staged evaluation: Stage 1 – Mandatory Requirements (form of offer + all mandatory returnables). Stage 2 – Functionality (technical) – minimum 95/100 to proceed. Functionality breakdown: Tenderer's resource proposal (80 pts: Qualification & Registration 60 pts, Years of experience 20 pts); Tenderer's references & experience (20 pts). Per-role criteria: Organisation (≥3 projects R10m+ = 20 pts); Principal Agent, Resident Engineer, Structural Engineer (each: ≥3 projects R10m+ post-reg = 5 pts, ECSA Pr Eng/Pr Tech registration = 15 pts); Quantity Surveyor (≥3 projects R10m+ post-reg = 5 pts, SACQSP Pr QS registration = 15 pts). Stage 3 – Price (80 pts) and Stage 4 – Preference (20 pts) via 80/20 system. Specific Goals: B-BBEE Level 1=5, 2=4.5, 3=4, 4=3, 5=2, 6=0.5, 7=0.3, 8=0.1; Black youth majority-owned=5; Black women majority-owned=5; Disability majority-owned=5; Non-compliant=0. Stage 5 – Post-tender negotiations (if applicable).