Appointmnt of a services provider for auctioneering services for redundant and obsolete inventory, movable assets and immovable assets on behalf of maluti-a-phofung local municipality for a period of thirty-six (36) months on as and when required basis

Returnable Documents: Lease Agreement (Compulsory), Please tick whether up-to-date or in arrears, NB: In the event that company is operating on leased premises and the address is not the same as the, Company registration both lease agreement and landlord statement of account (not in arrears for, In the event the landlord does not have a business stamp an affidavit from SAPS AND lease

Please note:

Total 100

Price 80

Specific goals 20

Mbd 1

Part a

Invitation to bid

You are hereby invited to bid for requirements of maluti-a-phofung local municipality

 Pt  P min 

Ps  80  1  

 P min 

Where

Ps = Points scored for price of bid under consideration

Pt = Price of bid under consideration

Pmin = Price of lowest acceptable bid

4. Points awarded for specication goals

4.1 In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement

Regulations, preference points must be awarded for specific goals stated in the tender.

For the purposes of this tender the tenderer will be allocated points based on the goals

stated in table 1 below as may be supported by proof/ documentation stated in the

conditions of this tender:

4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which

states that, if it is unclear whether the 80/20 or 90/10 preference point system applies,

an organ of state must, in the tender documents, stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that either the 80/20

or 90/10 preference point system will apply and that the highest acceptable

tender will be used to determine the applicable preference point system; or

(b) any other invitation for tender, that either the 80/20 or 90/10 preference point

system will apply and that the lowest acceptable tender will be used to

determine the applicable preference point system,

then the organ of state must indicate the points allocated for specific goals for both the

90/10 and 80/20 preference point system.

Table 1: Specific goals for the tender and points claimed are indicated per the table

below.

(Note to organs of state: Where either the 90/10 or 80/20 preference point system is

applicable, corresponding points must also be indicated as such.

Note to tenderers: The tenderer must indicate how they claim points for each

preference point system.)

The specific goals allocated Number of points Number of Number of Number of

points in terms of this allocated (90/10 points allocated points points allocated

tender system) (80/20 system) allocated (80/20 system)

(90/10 system) (To be completed (To be (To be

by the organ of completed by (To be completed by

state) the organ of completed by the tenderer)

state) the tenderer)

Location based:

 Within Maluti-a-Phofung

= 10

 Within Thabo

Mofutsanyana District =

 Within Free State

Province = 05

 Outside Free State = 0

Documentation

Required from the

Bidder to validate

Their claim for

Points

 Official Municipal Rates

Statement

 Lease Agreement

Affidavit for rural

entities

Historically Disadvantaged

Persons (Any Person who had

no Franchise in National

elections Prior to the

Introduction of the

Constitution of Republic of

South Africa and

Discriminated on a Basis of

Disability) = 10

Documentation

Required from the

Bidder to validate

Their claim for 10

Points

 Company

Registration

Documents,

 Identification and

Doctors Report or a

Complete EEA1

Form by Medical

Doctors

Confirmation

Impairments

Total Points Allocated 20

Declaration with regard to company/firm

4.1 Name of company/firm:........................................................................................

4.2 VAT registration number:.....................................................................................

4.3 Company registration number:..............................................................................

4.4 Type of company/ firm

 Partnership/Joint Venture / Consortium

 One person business/sole propriety

 Close corporation

 Company

 (Pty) Limited

[Tick applicable box]

I, the undersigned, who is duly authorised to do so on behalf of the company/firm,

certify that the points claimed, based on the specific goals as advised in the tender,

qualifies the company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown

in paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary

proof to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any

of the conditions of contract have not been fulfilled, the organ of state may, in

addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a

result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered

as a result of having to make less favourable arrangements due

to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any

organ of state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

Signature(s) of Tenderer(s):___________________ Date: ____________________

Mbd 8

Declaration of bidder’s past supply chain management practices

1 This Municipal Bidding Document must form part of all bids invited.

2 It serves as a declaration to be used by municipalities and municipal entities in ensuring that when goods and

services are being procured, all reasonable steps are taken to combat the abuse of the supply chain management

system.

3 The bid of any bidder may be rejected if that bidder, or any of its directors have:

a. abused the municipality’s / municipal entity’s supply chain management system or committed any

improper conduct in relation to such system;

b. been convicted for fraud or corruption during the past five years;

c. willfully neglected, reneged on or failed to comply with any government, municipal or other public sector

contract during the past five years; or

d. been listed in the Register for Tender Defaulters in terms of section 29 of the Prevention and Combating

of Corrupt Activities Act (No ).

4 In order to give effect to the above, the following questionnaire must be completed and submitted with

the bid.

Item Question Yes No

4.1 Is the bidder or any of its directors listed on the National Treasury’s Database of Yes No

Restricted Suppliers as companies or persons prohibited from doing business with the

public sector?

(Companies or persons who are listed on this Database were informed in writing of

this restriction by the Accounting Officer/Authority of the institution that imposed the

restriction after the audi alteram partem rule was applied).

The Database of Restricted Suppliers now resides on the National Treasury’s

website(www.treasury.gov.za) and can be accessed by clicking on its link at the

bottom of the home page.

4.1.1 If so, furnish particulars:

4.2 Is the bidder or any of its directors listed on the Register for Tender Defaulters in Yes No

terms of section 29 of the Prevention and Combating of Corrupt Activities Act (No )?

The Register for Tender Defaulters can be accessed on the National Treasury’s

website (www.treasury.gov.za) by clicking on its link at the bottom of the home

page.

4.2.1 If so, furnish particulars:

4.3 Was the bidder or any of its directors convicted by a court of law (including a court of Yes No

law outside the Republic of South Africa) for fraud or corruption during the past five

years?

4.3.1 If so, furnish particulars:

Item Question Yes No

4.4 Does the bidder or any of its directors owe any municipal rates and taxes or municipal Yes No

charges to the municipality / municipal entity, or to any other municipality / municipal

entity, that is in arrears for more than three months?

4.4.1 If so, furnish particulars:

4.5 Was any contract between the bidder and the municipality / municipal entity or any Yes No

other organ of state terminated during the past five years on account of failure to

perform on or comply with the contract?

4.7.1 If so, furnish particulars:

Certification

I, the undersigned (full name) .......................................................

Certify that the information furnished on this

Declaration form true and correct.

I accept that, in addition to cancellation of a contract, action may be taken

Against me should this declaration prove to be false.

................................................ ................................

Signature Date

.............................................. ................................

Position Name of Bidder

Mbd 9

Certificate of independent bid determination

1 This Municipal Bidding Document (MBD) must form part of all bids1 invited.

2 Section 4 (1) (b) (iii) of the Competition Act No. , as amended, prohibits an agreement between, or

concerted practice by, firms, or a decision by an association of firms, if it is between parties in a horizontal

relationship and if it involves collusive bidding (or bid rigging).2 Collusive bidding is a pe se prohibition meaning

that it cannot be justified under any grounds.

3 Municipal Supply Regulation 38 (1) prescribes that a supply chain management policy must provide measures for

the combating of abuse of the supply chain management system, and must enable the accounting officer, among

others, to:

a. take all reasonable steps to prevent such abuse;

b. reject the bid of any bidder if that bidder or any of its directors has abused the supply chain management

system of the municipality or municipal entity or has committed any improper conduct in relation to such

system; and

c. cancel a contract awarded to a person if the person committed any corrupt or fraudulent act during the

bidding process or the execution of the contract.

4 This MBD serves as a certificate of declaration that would be used by institutions to ensure that, when bids are

considered, reasonable steps are taken to prevent any form of bid-rigging.

5 In order to give effect to the above, the attached Certificate of Bid Determination (MBD 9) must be completed and

submitted with the bid:

1 Includes price quotations, advertised competitive bids, limited bids and proposals.

2 Bid rigging (or collusive bidding) occurs when businesses, that would otherwise be expected to compete, secretly

conspire to raise prices or lower the quality of goods and / or services for purchasers who wish to acquire goods and

/ or services through a bidding process. Bid rigging is, therefore, an agreement between competitors not to compete.

Mbd 9

Certificate of independent bid determination

I, the undersigned, in submitting the accompanying bid:

(Bid Number and Description)

in response to the invitation for the bid made by:

(Name of Municipality / Municipal Entity)

do hereby make the following statements that I certify to be true and complete in every respect:

I certify, on behalf of:_______________________________________________________that:

(Name of Bidder)

1. I have read and I understand the contents of this Certificate;

2. I understand that the accompanying bid will be disqualified if this Certificate is found not to be true and complete

in every respect;

3. I am authorized by the bidder to sign this Certificate, and to submit the accompanying bid, on behalf of the bidder;

4. Each person whose signature appears on the accompanying bid has been authorized by the bidder to determine the

terms of, and to sign, the bid, on behalf of the bidder;

5. For the purposes of this Certificate and the accompanying bid, I understand that the word “competitor” shall include

any individual or organization, other than the bidder, whether or not affiliated with the bidder, who:

(a) has been requested to submit a bid in response to this bid invitation;

(b) could potentially submit a bid in response to this bid invitation, based on their qualifications,

abilities or experience; and

(c) provides the same goods and services as the bidder and/or is in the same line of business as the

bidder

Mbd 9

6. The bidder has arrived at the accompanying bid independently from, and without consultation, communication,

agreement or arrangement with any competitor. However communication between partners in a joint venture or

consortium3 will not be construed as collusive bidding.

7. In particular, without limiting the generality of paragraphs 6 above, there has been no consultation, communication,

agreement or arrangement with any competitor regarding:

(a) prices;

(b) geographical area where product or service will be rendered (market allocation)

(c) methods, factors or formulas used to calculate prices;

(d) the intention or decision to submit or not to submit, a bid;

(e) the submission of a bid which does not meet the specifications and conditions of the bid; or

(f) bidding with the intention not to win the bid.

8. In addition, there have been no consultations, communications, agreements or arrangements with any competitor

regarding the quality, quantity, specifications and conditions or delivery particulars of the products or services to

which this bid invitation relates.

9. The terms of the accompanying bid have not been, and will not be, disclosed by the bidder, directly or indirectly,

to any competitor, prior to the date and time of the official bid opening or of the awarding of the contract.

3 Joint venture or Consortium means an association of persons for the purpose of combining their expertise,

property, capital, efforts, skill and knowledge in an activity for the execution of a contract.

Mbd 9

10. I am aware that, in addition and without prejudice to any other remedy provided to combat any restrictive

practices related to bids and contracts, bids that are suspicious will be reported to the Competition Commission

for investigation and possible imposition of administrative penalties in terms of section 59 of the Competition Act

No and or may be reported to the National Prosecuting Authority (NPA) for criminal investigation and

or may be restricted from conducting business with the public sector for a period not exceeding ten (10) years in

terms of the Prevention and Combating of Corrupt Activities Act No or any other applicable legislation.

......................................................... .......................................

Signature Date

.......................................................... .......................................

Position Name of Bidder

Maluti-a-Phofung Municipality

Setsing Business Centre Private Bag X805

C/o Moremoholo & Motloung Streets Witsieshoek

Phuthaditjhaba 9870

9866 Tel: 058 718 3700

Fax: 058 713 0459

Enquiries: Supply Chain Management Unit

Municipal services, rates and taxes clearance certificate for supply chain

Management purpose

The purpose of this form is to obtain prove that municipal services, rates and taxes of the service provider are not

more than three months in arrears with the relevant municipality / landlord in the municipal area where the service

provider conduct his / her business. This form is to be completed only if the service provider’s rates and taxes are

not in arrears for more than three months.

PART A – to be completed by the relevant municipality in the case where the service provider is the registered owner

of the site / owner pays for municipal services / tenant pays for municipal services

Or

PART B – to be completed by the landlord in the case where the service provider is renting the premises / rental paid

by tenant include municipal services.

Part a (to be completed by the relevant municipality)

Name of the Municipality:

Property Physical Address:

Registered Name:

Official’s Name: ______________________________ Municipality Stamp Here

Signature : ___________________________________

Date: ________________________________________

Please tick whether in arrears or up-to-date

Rates and taxes : Up-to-date / in arrears for more than 3 months

Water: Up-to-date / in arrears for more than 3 months

Electricity: Up-to-date / in arrears for more than 3 months

Refuse : Up-to-date / in arrears for more than 3 months

Other services: Up-to-date / in arrears for more than 3 months

Part b ( to be completed by the landlord)

Name of the Landlord:

Property Physical Address:

Landlord Signature:

Date: _______________________________

Landlord’s business stamp here Or an Affidavit from SAPS

Lease Agreement (Compulsory)

Please tick whether up-to-date or in arrears

Rental: Up-to-date / in arrears for more than 3 months

Municipal services: Up-to-date / in arrears for more than 3 months

NB: In the event that company is operating on leased premises and the address is not the same as the

Company registration both lease agreement and landlord statement of account (not in arrears for

more than three months) must be attached.

: If the company address or operate in rural settlement the service provider should attach their

electricity purchase pattern. Electricity purchase pattern can be validated once the company

purchase electricity in three (03) consecutive months.

: In the event the landlord does not have a business stamp an affidavit from SAPS AND lease

Agreement must be attached.

Municipality for a period of 36 months on and as when required basis

Framework Act No (80/20 preferential points allocation system in line with

revised Procurement Regulations of 2022 by using the balance scorecard methodology) will

be applied.

2. Bid documents will be obtainable as from Friday the 04 of September 2026 after 10h00

from the cashiers point, Phuthaditjhaba offices upon payment of a R420.00 non-refundable

fee (cash or bank guaranteed in favour of Maluti-a-Phofung Municipality) or alternatively

the tender document may be download from e-tender portal at no extra charge.

considered, reasonable steps are taken to prevent any form of bid-rigging.

5 In order to give effect to the above, the attached Certificate of Bid Determination (MBD 9) must be completed and

submitted with the bid: