Supply and delivery of inputs for disability and albinism month

Mnquma Local Municipality invites bids for the supply and delivery of inputs for Disability and Albinism Month. The project involves supplying embroidered sun hats and sunscreen (SPF50+ 200ml) as specified in the pricing schedule.

{"closingDate":"11/09/2026","closingTime":"12H00"}

{"name":"Mrs. Y Mqingwana","email":"[email protected]","phone":"047 050 1338","department":"Supply Chain Management CONTACT PERSON N. Mvume","address":"Mnquma Local Municipality. No. 61 Blyth Street, Rev Tiyo Soga Building, Butterworth. 4960"}

Returnable Documents:

• Full CSD Report (Not older than one Month) the proposal/tender. No proposal/tenders,
• Fully Completed Tender Forms i.e. Form of Offer, all directors/shareholders is not listed on the, partnership/ consortium/joint venture agreement must be
• No late, incomplete, unsigned, faxed,, registered on the Central Supplier Database couriered, and emailed tenders will be, COMPANY REGISTRATION NUMBER, Description Invitation to Tender MBD 1 1, 2 Tax Clearance Requirements MBD 2 7, 2.1 SARS Application For TCC MBD 2 8, 3 & 3.1 Price Schedule MBD 3 and Specification MBD 3.3 9 - 10, 4 Declaration – Conflict of Interest MBD 4 12 - 14, 6 Preferential Points Schedule MBD 6.1 14 – 20, 7.1 Contract Form – Rendering of Goods/Works MBD 7.1 21 - 24, 8 Declaration of Tenderer’s Past Supply Chain Management Practices MBD 8 25 – 26, 9 Certificate Of Independent Bid Determination MBD 9 26 - 27

Required documents include: Full CSD Report (not older than one month), original tender document, fully completed tender forms (MBD 1-9), signed partnership/consortium/joint venture agreement if applicable, and all parties registered on the Central Supplier Database. Preferred bidders must furnish CK/Company registration, certified ID copies (not later than 06 months), Tax Compliance Status PIN, and a certificate confirming no arrears with the municipality.

as indicated

above.

c) Do not reproduce this tender document (do not take it apart, omit pages, change wording or put documents

between its pages). All other mandatory documents must be attached as per the advert requirements.

d) Initial each and every page. Site meetings will be reflected on adverts if attendance is compulsory.

Tenderer

NAME of Company/Close Corporation or

Partnership /Consortium/ Joint Venture or Sole

Proprietor /Individual/Other

TRADING AS (if different from above)

Company registration number

Index

Description Invitation to Tender MBD 1 1

1.2 Advert and Specification 5

1.3 Supplier Details 6

2 Tax Clearance Requirements MBD 2 7

2.1 SARS Application For TCC MBD 2 8

3 & 3.1 Price Schedule MBD 3 and Specification MBD 3.3 9 - 10

3.2 Tender Offer 11

4 Declaration – Conflict of Interest MBD 4 12 - 14

6 Preferential Points Schedule MBD 6.1 14 – 20

7.1 Contract Form – Rendering of Goods/Works MBD 7.1 21 - 24

8 Declaration of Tenderer’s Past Supply Chain Management Practices MBD 8 25 – 26

9 Certificate Of Independent Bid Determination MBD 9 26 - 27

10 Conditions of Tender 28 – 30

11 General Conditions Of Contract 31 – 39

Supporting

Schedules

1 Schedule 1 -

The clauses above do not influence any person’s rights to approach the High Court at any time or their

rights in terms of the Promotion of Administrative Justice Act, Act (‘PAJA’), or the

Promotion of Access to Information Act, Act (‘PAIA’).

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A Annexure A – Detailed Specification 43

B Annexure B – Past Experience 44

C Annexure C – Joint Venture Disclosure Form 45

D Annexure D – Company Composition 46

E Annexure E – Bid Check List 47 - 48

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determine the terms of, and to sign, the bid, on behalf of the bidder;

5. For the purposes of this Certificate and the accompanying bid, I understand that the word “competitor”

shall include any individual or organization, other than the bidder, whether or not affiliated with the bidder,

who:

(a) has been requested to submit a bid in response to this bid invitation;

(b) could potentially submit a bid in response to this bid invitation, based on their qualifications,

abilities or experience; and

(c) provides the same goods and services as the bidder and/or is in the same line of business

as the bidder.

5. Use of contract documents and information; inspection

20 points

terms of this tender

An EME or QSE which is at least 51% 10 Fully completed and signed MBD 6.1 and

owned by black people Full Central Supplier Database Report

(CSD) not older than one month

The promotion of enterprises located in 10 Municipal Rates or Municipal Confirmation

Mbd 3.1

2. Pricing schedule – firm prices

(Purchases)

Note: only firm prices will be accepted. Non-firm prices (including prices subject

To rates of exchange variations) will not be considered

Mbd 3.3

3.1 Pricing schedule and specification

(Section 2)

specification stipulated in the tender document at the prices reflected in the Contract Form/Price Schedule.

BIDDERS TOTAL OFFER (Inclusive of vat and all other charges)

allocated points in (20 points) (20 points)

terms of this tender

(To be completed by the (To be completed by the

Municipality) tenderer)

An EME or QSE which 10 Fully completed and

is at least 51% owned signed MBD 6.1 and Full

by black people Central Supplier Database

Report (CSD) not older

than one month

The promotion of 10 Municipal Rates or

enterprises located in Municipal Confirmation

4.4 Does the bidder or any of its directors owe any municipal rates and taxes or Yes No

municipal charges to the municipality, or to any other municipality, that is in arrears

for more than three months?

4.4.1 If so, furnish particulars:

4.5 Was any contract between the bidder and the municipality or any other organ of state Yes No

terminated during the past five years on account of failure to perform on or comply

with the contract?

4.7.1 If so, furnish particulars:

valid Tax Clearance Certificate will result in the invalidation of the bid

valid Tax Clearance Certificate from the local SARS office

valid tax clearance certificate is received by the Supplier

TAX COMPLIANCE STATUS TCS PIN: OR CSD No

Tax compliance requirements

Tax compliance status (tcs) certificate or pin may also be made via e-filing

Tax compliance

Tax Compliance Status PIN

TCS PIN: OR CSD No

Csd number

Csd number must be provided

CSD Report (Not older than one Month) the proposal/tender

Central supplier database (csd), a csd

Central Supplier Database Report

Central Supplier Database couriered, and emailed tenders will be

Central Supplier Database

joint venture agreement must be

• No late, incomplete, unsigned, faxed,

joint venture agreement must be submitted with the tender document (attached to Schedule 2)

joint venture agreement must be registered on the

• Fully Completed Tender Forms i.e. Form of Offer, all directors/shareholders is not listed on the

partnership/ consortium/joint venture agreement must be

• No late, incomplete, unsigned, faxed,

registered on the Central Supplier Database couriered, and emailed tenders will be

1. Tax clearance certficate requirements

001“Application for a Tax Clearance Certificate” and submit it to any SARS branch office nationally. The Tax

2. SARS will then furnish the bidder with a Tax Clearance Certificate that will be valid for a period of 1 (one)
3. The original Tax Clearance Certificate must be submitted together with the bid. Failure to submit the original

and valid Tax Clearance Certificate will result in the invalidation of the bid. Certified copies of the Tax

Tax Clearance Certificate.

5. Copies of the TCC 001 “Application for a Tax Clearance Certificate” form are available from any SARS branch
6. Applications for the Tax Clearance Certificates may also be made via eFiling. In order to use this provision,

Points Allocation: 80 points

B-BBEE Details: 0 1338/082 576 4242 email: [email protected] and

Mrs. Y Mqingwana (Manager: SCM) at (047) 050 1156 email: [email protected]

Evaluation criteria: The evaluation of the bids will be conducted in two (02) stages namely:

Stage 1: Administration compliance

Bidders that do not meet the Administration compliance (Compliance with mandatory and other bid requirements) will not

be eligible for further evaluation and will be deemed as non-responsive.

Stage 2: Evaluation in terms of the 80/20 preference point systems prescribed in Preferential Procurement Regulations

2022

Price=80 points,

Specific goals =20 points

Specific Goals Points Proof Required to score points

The specific goals allocated points in

20 points

terms of this tender

An EME or QSE which is at least 51% 10 Fully completed and signed MBD 6.1 and

owned by black people Full Central Supplier Database Report

(CSD) not older than one month

The promotion of enterprises located in 10 Municipal Rates or Municipal Confirmation

Mnquma Local Municipality area letter or Lease Agreement to where the

business is domiciled.

NB: No points will be claimed by the bidder if it fails to submit proof required to score points for specific goals.

Required documents: conditions of acceptance:

Potential bidders are urged to submit the following attachments when

• The Municipality is under no obligation to

submitting their proposals, failure to do so will lead to disqualification. accept any proposal/tender and reserves

the right to accept the whole or any part of

• Full CSD Report (Not older than one Month) the proposal/tender. No proposal/tenders

will be considered from persons in the

• Only the original tender document will be accepted. service of the state.
• The bidder or any of its
• Fully Completed

(b) “bid” means a written offer in the form determined by an organ of state in response to an invitation to

provide goods or services through price quotations, competitive tendering process or any other method

envisaged in legislation and “bid” has a corresponding meaning

(c) “comparative price” means the price after the factors of a non-firm price and all unconditional

discounts that can be utilized have been taken into consideration;

(d) “consortium or joint venture” means an association of persons for the purpose of combining their

expertise, property, capital, efforts, skill and knowledge in an activity for the execution of a contract;

(e) “contract” means the agreement that results from the acceptance of a bid by an organ of state;

(f) “EME” means an Exempted Micro Enterprise as defines by Codes of Good Practice issued in terms

of section 9 (1) of the Broad-Based Black Economic Empowerment Act, 2003 (Act No. );

(g) “Firm price” means the price that is only subject to adjustments in accordance with the actual increase

or decrease resulting from the change, imposition, or abolition of customs or excise duty and any other

duty, levy, or tax, which, in terms of the law or regulation, is binding on the contractor and demonstrably

has an influence on the price of any supplies, or the rendering costs of any service, for the execution

of the contract;

(h) “non-firm prices” means all prices other than “firm” prices;

(i) “person” includes a juristic person;

(j) “QSE” means a Qualifying Small Enterprise as defines by Codes of Good Practice issued in terms of

section 9 (1) of the Broad-Based Black Economic Empowerment Act, 2003 ( Act No. );

(k) “rand value” means the total estimated value of a contract in Rand, calculated at the time of the tender

invitation;

(l) “Reconstruction and Development Programme” the Reconstruction and Development Programme

as published in Government Gazette No. 16085 dated 23 November 1994;

(m) “specific goals” means specific goals as contemplated in section 2(1)(d) of the Act which may include

contracting with persons, or categories of persons, historically disadvantaged by unfair discrimination on

the basis of race, gender and disability including the implementation of programmes of the

Reconstruction and Development Programme as published in Government Gazette No. 16085 dated 23

November 1994;

(n) “total revenue” bears the same meaning assigned to this expression in the Codes of Good Practice;

(o) “trust” means the arrangement through which the property of one person is made over or bequeathed

to a trustee to administer such property for the benefit of another person; and

(p) “trustee” means any person, including the founder of a trust, to whom property is bequeathed in order

for such property to be administered for the benefit of another person.

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Registered Account Number: ...............................

Stand Number: .......................................................

8.8 Total number of years the company/firm has been in business: .................................

8.9 I/we, the undersigned, who is / are duly authorised to do so on behalf of the company/firm, certify that the

points claimed, based on the specific goal declared in paragraph 6 , indicated in paragraph 7, qualifies

the company/ firm for the preference(s) shown and I / we acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in

paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraph 7, the

contractor may be required to furnish documentary proof to the satisfaction of the purchaser that the

claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of

contract have not been fulfilled, the purchaser may, in addition to any other remedy it may have –

(a) disqualify the person from the bidding process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s

conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to

make less favourable arrangements due to such cancellation;

(d) restrict the bidder or contractor, its shareholders and directors, or only the shareholders

and directors who acted on a fraudulent basis, from obtaining business from any organ of

state for a period not exceeding 10 years, after the audi alteram partem (hear the other

side) rule has been applied; and

(e) forward the matter for criminal prosecution.

tender shall be deemed to be extended until finalisation of the appeal; unless the tenderer has

requested in writing that its tender be withdrawn. The provisions in respect of withdrawal as set out in

10.9 above will apply to such withdrawal.

10.13 Tax clearance

duty delegated or sub-delegated by a delegating authority may appeal against that decision

by giving written notice of the appeal and reasons to the Accounting Officer within 21 days of

the date of the notification of the decision.

13.3 An appeal shall contain the following:

i. The reason and /or ground for the appeal.

ii. The way in which the appellant’s right have been affected ;

iii. The remedy sought by the appellant’s.

1. Definitions 1. The following terms shall be interpreted as indicated:

1.1 “Closing time” means the date and hour specified in the bidding documents for the receipt of bids.

1.2 “Contract” means the written agreement entered into between the purchaser and the supplier, as

recorded in the contract form signed by the parties, including all attachments and appendices thereto and all

documents incorporated by reference therein.

1.3 “Contract price” means the price payable to the supplier under the contract for the full and proper

performance of his contractual obligations.

1.4 “Corrupt practice” means the offering, giving, receiving, or soliciting of anything of value to influence the

action of a public official in the procurement process or in contract execution.

1.5 "Countervailing duties" are imposed in cases where an enterprise abroad is subsidized by its government

and encouraged to market its products internationally.

1.6 “Country of origin” means the place where the goods were mined, grown or produced or from which the

services are supplied. Goods are produced when, through manufacturing, processing or substantial and

major assembly of components, a commercially recognized new product results that is substantially different

in basic characteristics or in purpose or utility from its components.

1.7 “Day” means calendar day. 1.8 “Delivery” means delivery in compliance of the conditions of the contract

or order.

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16. Payment
17. Prices
18. Contract amendments
19. Assignment
20. Subcontracts
21. Delays in the supplier’s performance
22. Penalties
23. Termination for default
24. Dumping and countervailing duties
25. Force Majeure
26. Termination for insolvency
27. Settlement of disputes
28. Limitation of liability
29. Governing language
30. Applicable law
31. Notices
32. Taxes and duties
33. National Industrial Participation Programme (NIPP)
34. Prohibition of restrictive practices

General Conditions of Contract

1. Definitions 1. The following terms shall be interpreted as indicated:

1.1 “Closing time” means the date and hour specified in the bidding documents for the receipt of bids.

1.2 “Contract” means the written agreement entered into between the purchaser and the supplier, as

recorded in the contract form signed by the parties, including all attachments and appendices thereto and all

documents incorporated by reference therein.

1.3 “Contract price” means the price payable to the supplier under the contract for the full and proper

performance of his contractual obligations.

1.4 “Corrupt practice” means the offering, giving, receiving, or soliciting of anything of value to influence the

action of a public official in the procurement process or in contract execution.

1.5 "Countervailing duties" are imposed in cases where an enterprise abroad is subsidized by its government

and encouraged to market its products internationally.

1.6 “Country of origin” means the place where the goods were mined, grown or produced or from which the

services are supplied. Goods are produced when, through manufacturing, processing or substantial and

major assembly of components, a commercially recognized new product results that is substantially different

in basic characteristics or in purpose or utility from its components.

1.7 “Day” means calendar day. 1.8 “Delivery” means delivery in compliance of the conditions of the contract

or order.

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Mnquma local municipality

1.8 “Delivery ex stock” means immediate delivery directly from stock actually on hand.

1.9 “Delivery into consignees store or to his site” means delivered and unloaded in the specified store or

depot or on the specified site in compliance with the conditions of the contract or order, the supplier

bearing all risks and charges involved until the supplies are so delivered and a valid receipt is obtained.

"Dumping" occurs when a private enterprise abroad market its goods on own initiative in the RSA at

lower prices than that of the country of origin and which have the potential to harm the local industries in

the RSA.

1.10 ”Force majeure” means an event beyond the control of the supplier and not involving the supplier’s

fault or negligence and not foreseeable. Such events may include, but is not restricted to, acts of the

purchaser in its sovereign capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions

and freight embargoes.

1.11 “Fraudulent practice” means a misrepresentation of facts in order to influence a procurement process

or the execution of a contract to the detriment of any bidder, and includes collusive practice among

bidders (prior to or after bid submission) designed to establish bid prices at artificial non-competitive

levels and to deprive the bidder of the benefits of free and open competition.

1.12 “GCC” means the General Conditions of Contract.

1.13 “Goods” means all of the equipment, machinery, and/or other materials that the supplier is required

to supply to the purchaser under the contract.

1.16 “Imported content” means that portion of the bidding price represented by the cost of components, parts

or materials which have been or are still to be imported (whether by the supplier or his subcontractors) and

which costs are inclusive of the costs abroad, plus freight and other direct importation costs such as landing

costs, dock dues, import duty, sales duty or other similar tax or duty at the South African place of entry as

well as transportation and handling charges to the factory in the Republic where the supplies covered by the

bid will be manufactured.

1.17 “Local content” means that portion of the bidding price which is not included in the imported content

provided that local manufacture does take place.

1.18 “Manufacture” means the production of products in a factory using labour, materials, components and

machinery and includes other related value-adding activities.

1.19 “Order” means an official written order issued for the supply of goods or works or the rendering of a

service.

1.20 “Project site,” where applicable, means the place indicated in bidding documents.

1.21 “Purchaser” means the organization purchasing the goods.

1.22 “Republic” means the Republic of South Africa.

1.23 “SCC” means the Special Conditions of Contract.

1.24 “Services” means those functional services ancillary to the supply of the goods, such as transportation

and any other incidental services, such as installation, commissioning, provision of technical assistance,

training, catering, gardening, security, maintenance and other such obligations of the supplier covered under

the contract.

1.25 Written” or “in writing” means handwritten in ink or any form of electronic or mechanical writing.

2. Application

2.1 These general conditions are applicable to all bids, contracts and orders including bids for functional and

professional services, sales, hiring, letting and the granting or acquiring of rights, but excluding immovable

property, unless otherwise indicated in the bidding documents.

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Mnquma local municipality

Description Invitation to Tender MBD 1 1

1.2 Advert and Specification 5

1.3 Supplier Details 6

2 Tax Clearance Requirements MBD 2 7

2.1 SARS Application For TCC MBD 2 8

3 & 3.1 Price Schedule MBD 3 and Specification MBD 3.3 9 - 10

3.2 Tender Offer 11

4 Declaration – Conflict of Interest MBD 4 12 - 14

6 Preferential Points Schedule MBD 6.1 14 – 20

7.1 Contract Form – Rendering of Goods/Works MBD 7.1 21 - 24

8 Declaration of Tenderer’s Past Supply Chain Management Practices MBD 8 25 – 26

9 Certificate Of Independent Bid Determination MBD 9 26 - 27

10 Conditions of Tender 28 – 30

11 General Conditions Of Contract 31 – 39

municipal entity for rates, taxes and/or

municipal service charges which are in

arrear for a period more than three months

and that no dispute exists between such

bidder and municipality or municipal entity

concerned in respect of any such arrear

amounts. Bidders who reside within the

Mnquma Local Municipality (MLM)

jurisdiction will be verified with MLM

NO. **(all applicable taxes included)

• Required by: .......................................

• At: ........................................

.......................................

• Brand and Model ........................................

• Country of Origin ........................................

• Does the offer comply with the specification(s)? *YES/NO

• If not to specification, indicate deviation(s) ........................................

• Period required for delivery ........................................

*Delivery: Firm/Not firm

• Delivery basis ...........................................

Note: All delivery costs must be included in the bid price, for delivery at the prescribed destination.

** “all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment insurance

fund contributions and skills development levies.

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invited, the additional expenses incurred by the invitation of new tenders and the subsequent

acceptance of any other tender;

(b) the Mnquma Local Municipality shall also have the right to recover such additional expenses by

set-off against moneys which may be due or become due to the tenderer under this or any other

tender or contract or against any guarantee or deposit that may have been furnished by the tenderer

or on its behalf for the due fulfilment of this or any other tender or contract. Pending the

ascertainment of the amount of such additional expenses, the Mnquma Local Municipality shall

be entitled to retain such moneys, guarantee or deposit as security for any loss the Mnquma

(a) “all applicable taxes” includes value-added tax, pay as you earn, income tax, unemployment

insurance fund contributions and skills development levies;

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(i) Bidding documents, viz

• Invitation to bid;
• Tax clearance certificate;
• Pricing schedule(s);
• Technical Specification(s);
• Preference claims for Broad Based Black Economic Empowerment Status Level of

Contribution in terms of the Preferential Procurement Regulations 2011;

• Declaration of interest;
• Declaration of bidder’s past SCM practices;
• Certificate of Independent Bid Determination;
• Special Conditions of Contract;

(ii) General Conditions of Contract; and

(iii) Other (specify)

3. I confirm that I have satisfied myself as to the correctness and validity of my bid; that the price(s) and rate(s)

quoted cover all the goods and/or works specified in the bidding documents; that the price(s) and rate(s)

cover all my obligations and I accept that any mistakes regarding price(s) and rate(s) and calculations will be

at my own risk.

recipient of goods disposed or to be disposed of, may directly or indirectly:

a. influence or interfere with the work of any Mnquma Local Municipality officials involved

in the tender process in order to inter alia:

i. - influence the process and/or outcome of a tender;

• incite breach of confidentiality and/or the offering of bribes;
• cause over- or under-invoicing;
• influence the choice of procurement method or technical standards;
• influence any Mnquma Local Municipality official in any way which may secure an unfair

advantage during or at any stage of the procurement process.

with the bid documents is also submitted. The MnqumaLocal Municipality shall not be bound to consider

alternative tenders.

13. Objections, Complaints, Queries and Disputes / Appeals in terms of Section 62 of the

13.1 Persons aggrieved by decisions or actions taken by the MnqumaLocal Municipality in

the implementation of the supply chain management system or any matter arising from a

contract awarded in terms of the supply chain management system may, within 14 days of

the decision or action, lodge a written objection or complaint or query or dispute against the

decision or action.

Section 62 Appeals

13.2 In terms of Section 62 of the Systems Act (Municipal Systems Act, Act ), a person

whose rights are affected by a decision taken by a political structure, political office bearer,

1.8 “Delivery ex stock” means immediate delivery directly from stock actually on hand.

1.9 “Delivery into consignees store or to his site” means delivered and unloaded in the specified store or

depot or on the specified site in compliance with the conditions of the contract or order, the supplier

bearing all risks and charges involved until the supplies are so delivered and a valid receipt is obtained.

"Dumping" occurs when a private enterprise abroad market its goods on own initiative in the RSA at

lower prices than that of the country of origin and which have the potential to harm the local industries in

the RSA.

1.10 ”Force majeure” means an event beyond the control of the supplier and not involving the supplier’s

fault or negligence and not foreseeable. Such events may include, but is not restricted to, acts of the

purchaser in its sovereign capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions

and freight embargoes.

1.11 “Fraudulent practice” means a misrepresentation of facts in order to influence a procurement process

or the execution of a contract to the detriment of any bidder, and includes collusive practice among

bidders (prior to or after bid submission) designed to establish bid prices at artificial non-competitive

levels and to deprive the bidder of the benefits of free and open competition.

1.12 “GCC” means the General Conditions of Contract.

1.13 “Goods” means all of the equipment, machinery, and/or other materials that the supplier is required

to supply to the purchaser under the contract.

1.16 “Imported content” means that portion of the bidding price represented by the cost of components, parts

or materials which have been or are still to be imported (whether by the supplier or his subcontractors) and

which costs are inclusive of the costs abroad, plus freight and other direct importation costs such as landing

costs, dock dues, import duty, sales duty or other similar tax or duty at the South African place of entry as

well as transportation and handling charges to the factory in the Republic where the supplies covered by the

bid will be manufactured.

1.17 “Local content” means that portion of the bidding price which is not included in the imported content

provided that local manufacture does take place.

1.18 “Manufacture” means the production of products in a factory using labour, materials, components and

machinery and includes other related value-adding activities.

1.19 “Order” means an official written order issued for the supply of goods or works or the rendering of a

service.

1.20 “Project site,” where applicable, means the place indicated in bidding documents.

1.21 “Purchaser” means the organization purchasing the goods.

1.22 “Republic” means the Republic of South Africa.

1.23 “SCC” means the Special Conditions of Contract.

1.24 “Services” means those functional services ancillary to the supply of the goods, such as transportation

and any other incidental services, such as installation, commissioning, provision of technical assistance,

training, catering, gardening, security, maintenance and other such obligations of the supplier covered under

the contract.

1.25 Written” or “in writing” means handwritten in ink or any form of electronic or mechanical writing.

Conditions of acceptance: The municipality is not obliged to accept any tender and may accept the whole or part. No tenders from persons in service of the state. Bidders must not be listed on the Register of Tender Defaulters. No late, incomplete, unsigned, faxed, couriered, or emailed tenders accepted. Tender offer remains valid for 90 days from closing date. The municipality may negotiate price with preferred tenderers and may extend the tender period by notice.

Bidders must comply with tax obligations, submit a valid Tax Clearance Certificate (or provide TCS PIN/CSD number). Foreign suppliers must complete the pre-award questionnaire. No bids from persons in service of the state. Bidders must not be listed on the Register of Tender Defaulters or have abused the SCM system.

BID NO. Description Evaluation Criteria Closing Date

SCM/MLM/22/26-27 Supply and Delivery of Inputs for 80/20 Date: 11/09/2026

Evaluation criteria: The evaluation of the bids will be conducted in two (02) stages namely

Stage 1: Administration compliance

be eligible for further evaluation and will be deemed as non-responsive.

Stage 2: Evaluation in terms of the 80/20 preference point systems prescribed in Preferential Procurement Regulations

Price=80 points,

Specific goals =20 points

Specific Goals Points Proof Required to score points

The specific goals allocated points in

NB: No points will be claimed by the bidder if it fails to submit proof required to score points for specific goals.

for preference points for specific goals.

Definitions and directives applicable in respect of specific goals, as

1.1 The following preference point systems are applicable to all bids

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes

the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes

1.2 The highest acceptable tender will be used to determine the applicable preference point system.

1.3 Preference points for this bid shall be awarded for

(b) Specific goals

1.4 The maximum points for this bid are allocated as follows

Specific goals of contribution 20

Total points for Price and Specific Goals must not 100

1.5 Failure of a bidder to submit proof of specific goals claimed will be interpreted to mean that

preference points for specific goals are not claimed.

time subsequently, to substantiate any claim in regard to preferences, in any manner required by