Appointment of a service provider for office space for mdda (5-Year term)

Department: SUPPLY CHAIN MANAGEMENT. No specific contact person, email, phone, or address provided.

Returnable Documents: Complete and sign the SBD4 Bidder’s Disclosure form. Ensure the declaration is accurate; false declarations lead to disqualification and possible legal action. Submit the completed form as part of your bid package.

Complete the SBD4 Bidder’s Disclosure form. The form requires: Declaration of state employment of the bidder or its principals (provide names, ID numbers, institution if yes). Declaration of any relationship with employees of the procuring institution (provide particulars if yes). Declaration of any interest in other related enterprises (provide particulars if yes). A signed declaration certifying: Understanding of the disclosure. That the bid is independent and without collusion with competitors. That no improper consultations with officials of the procuring institution occurred. Awareness of penalties for false declarations or restrictive practices.

Not explicitly detailed in this document. However, bidders must not be listed on the Register for Tender Defaulters or List of Restricted Suppliers. General eligibility likely includes legal entity registration, tax compliance, financial capacity, and relevant property/leasing experience (detailed in other tender documents not provided).

No technical specifications for office space provision found in the provided document. The content relates to the SBD4 declaration form.

Bidders must complete the SBD4 Bidder’s Disclosure declaration. Key requirements: Disclose any state employment of the bidder or its principals. Disclose any relationship with employees of the procuring institution. Disclose any interest in other related enterprises. Declare independence from competitors and no collusion. Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers are automatically disqualified.

Bids will be disqualified if the SBD4 disclosure is not true and complete. The bid must be arrived at independently without collusion. Suspicious bids may be reported to the Competition Commission or National Prosecuting Authority.

• This tender is for an income-generating contract, specifically the leasing of office space to the MDDA for five years.
• It is defined as a written offer for leasing or other revenue-producing agreements between the organ of state and a third party, excluding direct sales or public auctions.

• The tender is evaluated using a preference point system: either 80/20 (for contracts up to R50 million incl. taxes) or 90/10 (for contracts above R50 million incl. taxes). The applicable system will be determined by the organ of state; if unclear, for income-generating contracts (like this lease) the highest acceptable tender will be used to determine the system.
• Points are allocated for Price and Specific Goals, totalling 100 points.
• For income-generating contracts (leasing), price points are calculated using the formula: Ps = 80 (1 + (Pt - Pmax)/Pmax) or Ps = 90 (1 + (Pt - Pmax)/Pmax), where Pmax is the price of the highest acceptable tender.
• Specific goals points are claimed based on ownership categories (see compliance requirements).
• Tenderers must submit proof/documentation to claim specific goal points; failure to do so means no points are claimed for those goals.
• The organ of state may request substantiation of any preference claims before or after adjudication.
• Tenderers must complete and sign the SBD 6.1 form, including the declaration section.

• This is an income-generating contract for the leasing of office space to the Media Development and Diversity Agency (MDDA) for a period of five (5) years.
• The contract involves providing office space; the specific location, size, and other technical requirements are not detailed in the available document.
• The tenderer must be able to offer suitable office accommodation that meets the MDDA's needs for the full five-year term.

• Price must include all applicable taxes and exclude unconditional discounts.
• The rand value is the total estimated contract value at bid invitation, inclusive of taxes.

• Pricing must include all applicable taxes and exclude unconditional discounts.
• The rand value of the contract is the total estimated value at the time of bid invitation, inclusive of taxes.
• For income-generating contracts, the price points are calculated based on the highest acceptable tender price (see evaluation criteria).
• No specific financial guarantees, bonds, or payment terms are stated in the available document.

• Must comply with the Preferential Procurement Policy Framework Act, 2000, and the Preferential Procurement Regulations, 2022.
• Must complete and submit the SBD 6.1 Preference Points Claim Form.
• Must provide company/firm name, registration number, and legal entity type (e.g., Partnership, Close Corporation, (Pty) Ltd, etc.).
• Must sign a declaration certifying the accuracy of all information and preference points claimed.
• Must provide documentary proof of ownership claims (e.g., black ownership, black women ownership, youth ownership, disability ownership, township/rural-based status) to claim specific goal points.
• Fraudulent claims or non-compliance may lead to disqualification, recovery of costs, contract cancellation, restriction from doing business with organs of state for up to 10 years, and criminal prosecution.

• Preference points for specific goals are awarded as follows (90/10 system vs. 80/20 system):
• Black Ownership: 100% (10/5), ≥75% (8/4), ≥50% (6/3), ≥25% (4/2), >0% (2/0), 0% (0/0).
• Black Women Ownership: ≥50% (6/3).
• Youth Ownership: ≥20% (2/1).
• People with Disability Ownership: ≥20% (1/1).
• Township/Rural-Based Business: (1/0).

• The tenderer must certify the accuracy of all information and preference points claimed.
• Must provide documentary proof of claims if requested by the organ of state, either before or after adjudication.
• Fraudulent claims or non-fulfillment of contract conditions may result in: disqualification from the tender process; recovery of costs, losses, or damages; contract cancellation and damages claimed; restriction from doing business with any organ of state for up to 10 years (after due process); and criminal prosecution.

• If the applicable preference point system (80/20 or 90/10) is unclear, the organ of state will use the highest acceptable tender to determine the system for income-generating contracts.
• Points for specific goals must be indicated for both systems in such cases.

Bids must be delivered by the stipulated closing date and time to the correct bid box address. Late submissions will not be accepted. All bids must be submitted on the official forms provided (do not re-type). Bids are subject to the Preferential Procurement Policy Framework Act, 2000, and the Preferential Procurement Regulations, 2017. The successful bidder must complete and sign the SBD7 contract form. Failure to comply with submission requirements may render the bid invalid. The bid must be signed by an authorised representative, with proof of authority (e.g., company resolution) submitted.

The bid must be signed by the bidder, with the capacity under which the bid is signed stated. Proof of authority (e.g., company resolution) must be submitted. The date of signing must be provided.

General: Bidder must not be a person in the service of the state or have directors/members in the service of the state. Must comply with tax obligations and provide TCS PIN or CSD number. Must submit B-BBEE status verification (if applicable) to qualify for preference points. Foreign suppliers: Must disclose residency, branch, permanent establishment, income source, or tax liability in South Africa. If none of the above apply, TCS PIN registration is not required.

The document is an invitation to bid for requirements of the department/public entity. The bid number, closing date, closing time, and description are to be filled in. Bid response documents may be deposited in the bid box situated at the specified street address. No further technical specifications are provided in this document.

Tax compliance: Ensure compliance with tax obligations. Submit a SARS-issued Tax Compliance Status (TCS) PIN or a printed TCS certificate with the bid. Apply for a TCS PIN via e-filing at www.sars.gov.za. For consortia/joint ventures, each party must submit a separate TCS certificate, PIN, or CSD number. If no TCS PIN is available but the bidder is registered on the Central Supplier Database (CSD), provide the CSD number. Bids from state employees, companies with state-employed directors, or close corporations with state-employed members will not be considered. B-BBEE: Submit a B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs & QSEs) to qualify for preference points. Foreign suppliers: Complete the foreign supplier questionnaire if applicable. Proof of authority (e.g., company resolution) must be submitted with the bid.

The tender requires the provision of office space to the Media Development and Diversity Agency (MDDA) for a period of five (5) years. Bidders must use the accompanying information to formulate proposals and submit a ceiling price covering all phases and expenses, inclusive of all applicable taxes.

Closing time: 11:00 on the specified closing date. Offer validity: 120 days from the closing date.

Submit the following returnable documents as part of your bid:

• Completed pricing schedule (SBD 3.3) with all applicable taxes included (VAT, PAYE, income tax, UIF, skills development levies).
• Ceiling price for the total estimated time, including all phases and expenses.
• Breakdown of persons involved in the project, with hourly and daily rates.
• Phase-by-phase cost breakdown, including man-days per phase.
• Travel expenses (rate/km, total km, airfare class, etc.) with proof of actual costs.
• Other expenses (e.g., accommodation, telephone, reproduction) with certified invoices and proof of payment.
• Confirmation if rates are firm for the contract period or details of adjustment basis (e.g., CPI).
• Offer validity period: 120 days from the closing date.
• Period required for project commencement after bid acceptance.
• Estimated man-days for project completion.

Scope: Provision of office space to MDDA for a period of five (5) years.

Pricing and deliverables:

• Bid price must be in South African Rand (RSA currency), inclusive of all applicable taxes.
• Use the accompanying information to formulate proposals.
• Specify a ceiling price covering the total estimated time for all phases, including all expenses.
• Provide a detailed breakdown of personnel involved, including their hourly and daily rates. Certified invoices must be rendered for these rates.
• Outline project phases, cost per phase, and man-days required for each phase.
• Travel expenses must be specified (e.g., rate per km, total km, class of air travel). Only actual costs are recoverable, and proof must accompany certified invoices.
• Other expenses (e.g., accommodation, telephone, reproduction costs) must be detailed. Certified invoices will be checked for correctness, and proof of expenses must be provided.

Pricing schedule (SBD 3.3) requirements:

• Bid price in RSA currency, inclusive of all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies).
• Ceiling price for the total estimated time, including all phases and expenses.
• Personnel breakdown: Names, positions, hourly rates, and daily rates. Certified invoices must be rendered for these rates.
• Phase-by-phase breakdown: Cost per phase and man-days to be spent.
• Travel expenses: Specify rate/km, total km, class of air travel, etc. Only actual costs are recoverable, and proof must accompany certified invoices.
• Other expenses: Accommodation (e.g., three-star hotel, bed and breakfast), telephone, reproduction costs. Provide rate, quantity, and amount. Certified invoices will be checked for correctness, and proof must accompany invoices.
• Total cost for travel and other expenses must be provided.
• Offer validity: 120 days from the closing date.
• Period required for project commencement after bid acceptance.
• Estimated man-days for project completion.
• Confirm if rates are firm for the full contract period. If not, provide details of the adjustment basis (e.g., Consumer Price Index).

Pricing schedule requirements:

• All prices must be quoted in RSA currency, inclusive of VAT, PAYE, income tax, UIF, and skills development levies.
• Submit a ceiling price for the total project duration, covering all phases and expenses.
• Break down costs per phase, including man-days and associated expenses.
• Travel expenses: Specify rate/km, total km, airfare class, etc. Only actual costs are recoverable, and proof must accompany invoices.
• Other expenses (e.g., accommodation, telephone, reproduction): Provide rate, quantity, and amount. Certified invoices must be submitted with proof of payment.
• Indicate if rates are firm for the full contract period. If not, provide details of the adjustment basis (e.g., Consumer Price Index).
• Offer must remain valid for 120 days from the closing date.
• Specify the period required to commence the project after bid acceptance and the estimated man-days for completion.