Request for a service provider for supply and delivery of catering services for the meeting of the board of directors of trade & investment kwazulu-natal.

Description Quantity

DATE OF DELIVERY: 18 February 2026

Trade & Investment KwaZulu Natal Offices

Breakfast: to be delivered by 08h00

Menu:

Eggs (scrambled)

Beacon For 10 people

Mushroom

Beans

Sausages (beef and chicken)

Toast (white and brown) Kindly bring along butter, jam, salt and pepper.

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Muffins

Stuffed Croissants

Tea and Coffee

300 ml- soft drinks, 100% Fruit juice including – (must include sugar free

Cold drinks)

500 ml- Bottled water (10) people.

Lunch: to be delivered at 12h00

Menu:

Chicken & mutton curry

For 10 people

Savory rice

Pasta (Lasagna)

Fish Hake Fillets

Roasted Vegetables

Green Salad & Potato Salad

300 ml- soft drinks, 100% Fruit juice including – (must include sugar free

Cold drinks)

500 ml- Bottled water

NB: The caterer is required to provide their own crockery and utensils,

including but not limited to plates, glasses, cutlery, serving dishes, and

serving spoons.

DELIVERY TO BE MADE AT THE TIKZN HEAD OFFICE BOARD ROOM 2nd FLOOR

1 ARUNDEL CLOSE, KINGMEAD OFFICE PARK.

SUCCESSFUL BIDDER WILL BE NOTIFIED OF THE ACTUAL MEETING ROOM UPON

APPOINTMENT.

This is for a HRSEC meeting - Please ensure that emphasis is placed on quality, with

meals prepared in a health-conscious manner, while also ensuring that portions are

sufficient for all attendees.

NB: Meeting likely to end around 15h00

5. EVALUATION PROCESS

5.1 Phase 1: SCM Administrative Requirements

5.1.1 The service provider must submit proof of registration on CSD (Central Supplier

Database)/SARS PIN.

5.1.2 The SBD 4 form must be completed, signed by the authorised company representative.

5.1.3 The SBD1 form must be completed, signed by the authorised company representative.

5.1.4 The POPIA consent form must be completed, signed by the authorised company

representative.

5.1.5 The bidder must submit SBD 6.1 preference points claim form.

Failure to provide the above information may lead to the bidder’s proposal not being considered further.

5.2 Phase 2: Compliance with RFQ specifications

5.2.1 Quoting on less/ fewer items/ quantities than what has been requested will invalidate your

quotation.

5.2.2 Only bid proposals that comply with RFQ specification will be further evaluated on price and

specific goals scoring according to PPPFA 2022 regulations.

5.3 Phase 3: Price and Specific Goals Scoring

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5.3.1 Pricing Considerations

a) Bidders’ price quotations must be inclusive of all applicable taxes (including VAT).

b) Bidders’ total price weighs 80 points.

5.3.2 Specific Goals

a) The bidder must submit the SBD 6.1 preference points claim form.

b) Bidders’ specific goals weigh 20 points.

Specific Goals Criteria Points

1. Proof of ownership: Disable owned = 10 points

The bidder with less than 100% black ownership will score 0 points

Proof of Claim: ID Copies of Directors/CSD Report/BBBEE Certificate/Affidavit.

2. Women Ownership: More than 51% women owned = 05 points

The bidder with less than 51% women ownership will score 0 points

Proof of Claim: ID Copies of Directors/CSD Report/BBBEE Certificate/Affidavit.

3. Youth Ownership: More than 51% youth owned = 05 points

The bidder with less than 51% youth ownership will score 0 points

Proof of Claim: ID Copies of Directors/CSD Report/BBBEE Certificate/Affidavit.

Total Points 20

RFQ responses will be evaluated on the 80/20 Price & specific goals. Completed SBD 6.1. Preference

Points Claim Form in terms of The Preferential Procurement Regulations 2022 must be completed and

be submitted.

NB: Tax matters for the recommended bidder will be verified on Central Supplier Database (CSD) or

SARS e-Filling prior to awarding. If the bidders’ tax matters are non-compliant in terms of clause 4.2 &

4.3 will be exercised from National Treasury Instruction No. /2018 (Tax Compliance Status

Verification).

6. COMMUNICATION

All enquiries relating to this RFQ should be sent via email: [email protected].

7. CONDITIONS TO BE OBSERVED WHEN RESPONDING TO RFQ

No RFQ shall be deemed to have been accepted unless and until a formal contract/letter of

award/order form is prepared and executed. The quotation remains open for acceptance by Trade &

Investment KwaZulu-Natal for a period of 90 days from the closing date of the RFQ Enquiry.

8. COST OF BIDDING

The service provider shall bear all costs and expenses associated with the preparation and submission

of its RFQ, and Trade & Investment KwaZulu-Natal shall under no circumstances be responsible or

liable for any such costs, regardless of, without limitation, the conduct or outcome of the bidding,

evaluation, and selection process.

END OF RFQ DOCUMENT

Annexed to this document for completion and return with the document:

1. Quotation on a company letterhead.

2. Completed and signed Declaration of Interest (SBD 4).

3. Completed and signed Invitation to bid (SBD1 -Part A & B).

4. Completed and signed POPIA consent form.

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5. Completed and signed preference points claim form (SBD 6.1).

6. Copy of CSD Report or MAAA Number (National Treasury).

7. Information requested as per the requirements.

SBD4

BIDDER’S DISCLOSURE

1. PURPOSE OF THE FORM

Any person (natural or juristic) may make an offer or offers in terms of

this invitation to bid. In line with the principles of transparency,

accountability, impartiality, and ethics as enshrined in the Constitution of

the Republic of South Africa and further expressed in various pieces of

legislation, it is required for the bidder to make this declaration in respect

of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and /

or the List of Restricted Suppliers, that person will automatically be

disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members /

partners or any person having a controlling interest1 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if

applicable, state employee numbers of sole proprietor/ directors /

trustees / shareholders / members/ partners or any person having a

controlling interest in the enterprise, in table below.

Full Name Identity Number Name of State

institution

2.2 Do you, or any person connected with the bidder, have a relationship

1 the power, by one person or a group of persons holding the

majority of the equity of an enterprise, alternatively, the person/s

having the deciding vote or power to influence or to direct the

course and decisions of the enterprise.

SBD4

with any person who is employed by the procuring institution? YES/NO

2.2.1 If so, furnish particulars:

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2.3 Does the bidder or any of its directors / trustees / shareholders /

members / partners or any person having a controlling interest in the

enterprise have any interest in any other related enterprise whether or

not they are bidding for this contract? YES/NO

2.3.1 If so, furnish particulars:

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No specific requirements found