Supply and delivery of fiber optic and electrical cables, connectors, and joints for PRASA

• Issue Date: 02 February 2026
• Closing Date & Time: 11 February 2026 at 10:00 h CAT
• Validity Period: 90 working days from the closing date (may be extended at PRASA’s request)
• No site‑visit or briefing dates are mentioned in the document.

Contact Person: Rodney Racheku

Phone: 011 085 7062 (also listed as 011 085 7084)

Email: [email protected] ; also [email protected]

Submission Address: Ground Floor Shosholoza Meyl Junction, Cnr Leyds and Simmonds Street, Braamfontein, Gauteng.

• Bids must be hand‑delivered to the Ground Floor Shosholoza Meyl Junction, Cnr Leyds and Simmonds Street, Braamfontein – no email or fax submissions are accepted.
• Delivery must be on or before 11 February 2026 at 10:00 h CAT; late bids are automatically disqualified.
• Use the official RFQ forms supplied (do not re‑type); all mandatory returnable documents listed in the RFQ must be included.
• Mandatory returnables include the completed Pricing and Delivery Schedule (Section 4), BOQ/Pricing Schedule, signed RFQ document, letter of good standing (COIDA), SARS PIN or CSD number, and any JV/consortium agreements where applicable.
• Failure to provide any mandatory document or to meet the submission deadline results in disqualification.
• A signed authority (e.g., company resolution) must accompany the bid.
• Bidders must confirm they are not state employees or related parties; false declarations lead to disqualification.

Stage 1 – Compliance

• 1A Mandatory Requirements – submission of all required returnable documents (pricing schedule, BOQ, signed RFQ, SARS PIN/CSD, etc.). Failure = automatic disqualification.
• 1B Other Mandatory Requirements – additional declarations (good standing, JV agreements, etc.). PRASA may request missing items within 3 working days; non‑compliance leads to disqualification.

Stage 2 – Technical/Functional Requirements

• Minimum threshold = 60 % – bidders scoring below this are excluded from price evaluation.
• Scoring based on organisational experience (0–100 points) – points awarded for each similar project completed, supported by client letters/completion certificates.

Stage 3 – Price and Specific Goals (80/20 weighting)

• Price – up to 80 points calculated using the formula PS = 80 × (1 – (Pt – Pmin)/Pmin), where Pt is the bidder’s price and Pmin the lowest acceptable price.
• Specific Goals – up to 20 points for meeting preferential procurement targets (e.g., Black Youth‑owned, Black‑owned, B‑BEE, etc.) with supporting evidence.

Overall total = 100 points. PRASA may apply objective criteria (track record, award distribution, specialised nature) to deviate from the highest‑scoring bidder.

Scope: Supply and delivery of the following items to PRASA:

• Fibre‑optic cable (Aerial, OS2, ITU‑G652D, loose‑tube, various core quantities)
• Electrical cable (ruggedised, various lengths)
• Fibre‑optic connector plugs and patch leads (LC APC to LC, various lengths)
• Three‑way dome joints for splicing 48‑core fibre‑optic cable
• Additional cables and connectors (telephone, speaker, Ethernet, etc.) as listed in the BOQ (items 1‑19).

Deliverables: Complete, new‑type cables and connectors, ready for installation; all items must meet applicable South African standards (e.g., SABS for fibre‑optic and electrical products). Delivery period to be stated by the bidder (earliest possible, within working days from order).

• Prices must be quoted in South African Rand, inclusive of all taxes (VAT).
• Fixed‑price basis; no alternative pricing formats accepted – must use the attached Pricing Schedule.
• Required cost breakdown, escalation formula (if any), and firm price indication.
• Validity of the quotation: 90 working days from the closing date (PRASA may request extensions).
• No specific bid bond or guarantee is mentioned, but bidders must be prepared to provide any security required by PRASA during contract award.
• Payment terms: PRASA pays within 30 days of receipt of a correct tax invoice; invoices must be in ZAR.

• Tax compliance: Provide SARS PIN or printed Tax Compliance Status (TCS) certificate; if not available, provide CSD number.
• Central Supplier Database (CSD) registration is mandatory for all local bidders; foreign entities without a local entity are exempt.
• Declaration that no director, shareholder, or controlling interest is a state employee; disclose any relationships with state officials.
• Politically Exposed Persons (PEP) / Prominent Influential Persons (PIP) declaration required.
• B‑BEE specific goals (Black Youth‑owned, Black‑owned, etc.) may be claimed for preference points – supporting documentation must be submitted.
• Compliance with all applicable national and local laws, including the Preferential Procurement Policy Framework Act and related regulations.