Helicopter services for aerial wildlife management (darting) – sanparks

{"closingDate":"21 September 2026","closingTime":"12:00"}

{"name":null,"email":"[email protected]","phone":"012 426 5136","department":"SCIENTIFIC SERVICES.","address":null}

Returnable Documents:

• Submission of fully completed SBD 4 (Bidder’s disclosure),,
• Submission of fully completed SBD 6.1, 5. CENTRAL SUPPLIER DATABASE INFORMATION, Bidders are required to be registered on the Central Supplier Database (CSD) of, disqualification. (Please provide proof of registration on the Central Supplier

Compliance and governance verification documents: Submission of fully completed SBD1 (Invitation to Bid), quotation on company letterhead, fully completed SBD 4 (Bidder's disclosure), fully completed SBD 6.1, fully completed SBD 7.2. Bidders must be registered on the Central Supplier Database (CSD) and provide proof of registration.

Bidders must be registered on the Central Supplier Database (CSD) and provide proof. They must hold a valid Air Operating Certificate (AOC) and Air Operations Specification (OPSPEC) issued by SACAA in the bidder's name, with General Air Service Class iii and Aircraft Category H2. A valid Air Services License (Class iii, Types G10 and G15, Category H2) is required. The dedicated pilot must hold a valid SACAA Commercial Pilot License with Cull Rating, and certified logbook evidence of at least 500 hours aerial census and 1,000 hours turbine/piston flying. Proof of combined third-party and passenger liability insurance of at least R50,000,000 per incident, covering darting and dangerous flying work, must be provided via a signed letter of undertaking or intent. Bidders must submit fully completed SBD 1, SBD 4, SBD 6.1, and SBD 7.2, a quotation on company letterhead, and a valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) to claim preference points. Tax compliance: provide a SARS Tax Compliance Status PIN or CSD number; bidders who are persons in the service of the state, or companies with such directors/members, are disqualified.

Invitation to bid for the appointment of a

Suitable service provider for the provision

Of helicopter services to conduct annual

Aerial census in mokala national park for

Arid research unit - scientific services.

RFQ NO.

RFQ-149a-26

Request for quotation

You are hereby invited to submit a price quotation for:

The appointment of a suitable service provider for the provision of

Helicopter services to conduct annual aerial census in mokala national park

For arid research unit - scientific services.

RFQ NUMBER: RFQ-149a-26

ADVERTISEMENT DATE: 11 September 2026

CLOSING DATE: 21 September 2026

Closing time: 12:00

[email protected]

Bid document delivery

(Please note that any submissions made to any other email other

Address:

than the designated email will not be accepted)

BID VALIDITY PERIOD: 90 days (commencing from the RFQ Closing Date)

TECHNICAL RELATED QUERIES Lufuno Munyai

SCM RELATED QUERIES Malebo Rammushi

Bidders should ensure that bids are delivered timeously to the correct address. If the bid is late, it will not be accepted

for consideration.

Bidders shall submit proposal responses in accordance with the prescribed manner of submissions as specified above.

Bids received after the time stipulated shall not be considered.

Where applicable, the successful bidder will be required to fill in and sign a written Contract Form (SBD 7).

Bidders are not allowed to contact any other SANParks staff in the context of this RFQ other than the indicated officials

under SBD 1 or as indicated above.

NB: No proposal shall be accepted by SANPARKS if submitted in any manner other than as prescribed above.

Part a

Invitation to bid

You are hereby invited to bid for requirements of the south african national parks

BID NUMBER: RFQ-149a-26 CLOSING DATE: 21 September 2026 CLOSING TIME: 12:00

The appointment of a suitable service provider for the provision of

Description helicopter services to conduct annual aerial census in mokala national

Park for arid research unit - scientific services.

Bid response documents must be sent to the designated email address

[email protected]

Bidding procedure enquiries may be directed to technical enquiries may be directed to:

CONTACT PERSON Malebo Rammushi CONTACT PERSON Lufuno Munyai

Telephone number 012 426 5136 telephone number 053 802 1916

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected]

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

E-mail address

VAT registration

Number

Tax central

Supplier compliance

Compliance or supplier maaa

Status

SYSTEM PIN: DATABASE No:

B-bbee status

B-bbee status level

Tick applicable box] level sworn [tick applicable box]verification affidavit

The purpose of this RFQ is to appoint a suitable service provider for the provision

of helicopter services to conduct Annual Aerial Census in Mokala National Park for

Arid Research Unit - Scientific Services.

South African National Parks (SANParks) is a public entity functioning under

National Environmental Management: Protected Areas Act (Act ); with the mandate to conserve; protect; control; and manage national parks

and other defined protected areas and their biological diversity (Biodiversity). As a

public entity, SANParks is also governed by the Public Finance Management Act,

Act (as amended by Act ), and it is listed as Schedule 3 Part

A: public entities.

SANParks’ operations are totally guided by its vision statement and mission

statement. As a public entity, the organisation is committed to act in pursuance of

transformation of South Africa’s society in support of entrenching South Africa’s

democracy. In this regard, the organisation has adopted a transformation mission

to guide its efforts accordingly.

The service provider will be responsible for the provision of helicopter services to

conduct Annual Aerial Census for Scientific Services operation at Mokala National

Park. The operations will be for a once-off period [September/ October 2026] and

require a four-seater R44 helicopter or equivalent.

Small turbine engine helicopter specifications:

• Helicopter MUST be equipped with safety equipment.

• Emergency plan and reaction with flight-following capabilities.

• Helicopter MUST be equipped with an operational communication system

inclusive of a ground-to-air radio and must provide direct internal communication

between the pilot and any passenger.

• Helicopter MUST be equipped with high skids.

• Helicopter MUST be equipped with a siren for the purpose of wildlife operations

• The helicopter MUST be equipped with an Aviation GPS capable of projecting

the helicopter’s bearing in order to maintain the course of survey transects

accurately.

• The helicopter MUST have removable or sliding doors for darting operations and

adequate visibility during surveys.

• The helicopter MUST be equipped with specialized software capable of plotting

the spatial observations of species in real time when game surveys are

undertaken.

Helicopter Services for the counting of animals required as follows:

Flight hours

Description Park

(Excluding ferry)

Helicopter Services Mokala National Park 32 Hours

4. Compliance and governance verification documents

(Standard Bidding Documents)

The verification during this phase is to assess the bid responses for purposes of

verifying compliance with RFQ requirements, whereby a bidder may be disqualified

if they do not fully comply which requirements as stipulated below:

• Submission of fully completed SBD1 (Invitation to Bid),
• Submission of a quotation on the company letterhead,
• Submission of fully completed SBD 4 (Bidder’s disclosure),
• Submission of fully completed SBD 6.1
• Submission of fully completed SBD 7.2

5. Central supplier database information

Bidders are required to be registered on the Central Supplier Database (CSD) of

National Treasury. Failure to submit the requested information may lead to

disqualification. (Please provide proof of registration on the Central Supplier

Database).

6. Protection of personal information act, (popia)

SANParks adheres to the Protection of Personal Information Act,

(POPIA) requirements regarding personal information which came into effect 1 July

As SANParks, we are committed to protecting your privacy and ensuring that

personal information collected is used properly, lawfully and transparently.

7. Timelines

Upon appointment, the recommended service provider is expected to confirm that

they will be able to provide services as per the terms of reference of the RFQ; failure

to confirm, SANParks reserves the right to cancel the Purchase Order.

8. Financial payment

Payment will be made in accordance with the PFMA (within 30 days of receipt of

invoice) after delivery of service rendered or goods delivered.

9. Final award

SANParks recommends the bidder who has quoted on all the items as required in

terms of the RFQ for the contract award subject to the bidder having supplied the

relevant administrative documentation and complied in all aspects with the terms

and conditions and requirements of the RFQ.

Proof of dedicated Pilot flying hours of experience: 35 than 1000 Hours for Turbine / Piston.

3 Points – Bidder submitted Pilot’s Logbook hours withThe dedicated pilot must have a minimum of 1000 flying hours for

helicopter Turbine / Piston. 1000 flying hours in Turbine / Piston.

Pricing schedule for Mokala National Park: Helicopter Services at Mokala National Park for Aerial Census – 32 hours (excluding ferry), September/October 2026; Fuel Delivery; Sub-total; VAT @ 15%; Grand Total. Unit price (rate per hour) and total price in Rands excluding VAT.

Yes No Yes No [A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE] ARE YOU THE ARE YOU A ACCREDITED FOREIGN BASED Yes No REPRESENTATIVE IN Yes No SUPPLIER FOR THE SOUTH AFRICA FOR THE GOODS /SERVICES [IF YES, ANSWER THE GOODS /SERVICES [IF YES ENCLOSE PROOF] /WORKS OFFERED? QUESTIONNAIRE BELOW] /WORKS OFFERED? QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? YES NO IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3 BELOW. PART B TERMS AND CONDITIONS FOR BIDDING

Bid submission: 1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for consideration. 1.2. All bids must be submitted on the official forms provided – (not to be re-typed) or in the manner prescribed in the bid document. 1.3. This bid is subject to the preferential procurement policy framework act, 2000 and, the general conditions of contract (gcc) and, if applicable, any other special conditions of contract. 1.4. The successful bidder will be required to fill in and sign a written contract form (sbd7).

TAX COMPLIANCE REQUIREMENTS 2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS. 2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VERIFY THE TAXPAYER’S PROFILE AND TAX STATUS. 2.3 APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH THE SARS WEBSITE WWW.SARS.GOV.ZA. 2.4 BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID. 2.5 IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED; EACH PARTY MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER. 2.6 WHERE NO TCS PIN IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED. 2.7 NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE, COMPANIES WITH DIRECTORS WHO ARE PERSONS IN THE SERVICE OF THE STATE, OR CLOSE CORPORATIONS WITH MEMBERS PERSONS IN THE SERVICE OF THE STATE.” NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID. SIGNATURE OF BIDDER: ................................................... CAPACITY UNDER WHICH THIS BID IS SIGNED: ................................................... (Proof of authority must be submitted e.g., company resolution) DATE: ...................................................

Points Allocation: 3 points

B-BBEE Details: ATED EMAIL ADDRESS

[email protected]

Bidding procedure enquiries may be directed to technical enquiries may be directed to:

CONTACT PERSON Malebo Rammushi CONTACT PERSON Lufuno Munyai

Telephone number 012 426 5136 telephone number 053 802 1916

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected]

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

E-mail address

VAT registration

Number

Tax central

Supplier compliance

Compliance or supplier maaa

Status

SYSTEM PIN: DATABASE No:

B-bbee status

B-bbee status level

Tick applicable box] level sworn [tick applicable box]verification affidavit

Certificate

Yes No Yes No

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN ORDER TO

Qualify for preference points for b-bbee]

Are you the are you a

ACCREDITED FOREIGN BASED Yes No

REPRESENTATIVE IN Yes No SUPPLIER FOR THE

South africa for the goods /services [if yes, answer the

Goods /services [if yes enclose proof] /works offered? Questionnaire below]

/Works offered?

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance

Status system pin code from the south african revenue service (SARS) and if not register as per 2.3 Below.

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delive

• Helicopter MUST be equipped with safety equipment.

• Emergency plan and reaction with flight-following capabilities.

• Helicopter MUST be equipped with an operational communication system

inclusive of a ground-to-air radio and must provide direct internal communication

between the pilot and any passenger.

• Helicopter MUST be equipped with high skids.

• Helicopter MUST be equipped with a siren for the purpose of wildlife operations

• The helicopter MUST be equipped with an Aviation GPS capable of projecting

the helicopter’s bearing in order to maintain the course of survey transects

accurately.

• The helicopter MUST have removable or sliding doors for darting operations and

adequate visibility during surveys.

• The helicopter MUST be equipped with specialized software capable of plotting

the spatial observations of species in real time when game surveys are

undertaken.

legislation.

I certify that the information furnished in paragraphs 1,

2 and 3 ABOVE IS CORRECT.

in the feminine and neuter, words “department” means organs of state inclusive of public entities and vice

versa, and the words “will/should” mean “must”.

South African National Parks (SANParks) cannot amend the National Treasury’s General Conditions

of Contract (GCC). SANParks appends Special Conditions of Contract (SCC) providing specific

information relevant to a GCC clause that requires the addition of Special Conditions and Special

24.1. When, after the date of bid, provisional payments are required, or anti-dumping

or countervailing duties are imposed, or the amount of a provisional payment or

anti-dumping or countervailing right is increased in respect of any dumped or

subsidized import, the State is not liable for any amount so required or imposed,

or for the amount of any such increase. When, after the said date, such a

provisional payment is no longer required or any such anti-dumping or

countervailing right is abolished, or where the amount of such provisional

payment or any such right is reduced, any such favourable difference shall on

demand be paid forthwith by the contractor to the State or the State may deduct

such amounts from moneys (if any) which may otherwise be due to the contractor

in regard to supplies or services which he delivered or rendered, or is to deliver

or render in terms of the contract or any other contract or any other amount which

may be due to him

Gcc25

(Please provide a certified copy)

5. The bidder MUST provide proof of a combined 3rd Party and

Passenger Liability of a minimum of R 50 000 000.00 million per

incident and insurance reference must be given, and coverage must

include darting and other dangerous flying work. A signed letter of

undertaking must be provided to confirm that this insurance

requirement will be met upon contracting or awarding of this tender.

(Please provide a signed letter of undertaking or Letter of intent)

Phase 2: Technical / Functional evaluation criteria

4.3. Name of Company/firm................................................................

4.4. Company registration number: ......................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the

company/firm, certify that the points claimed, based on the specific goals

as advised in the tender, qualifies the company/ firm for the preference(s)

shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General

Conditions as indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed

as shown in paragraphs 1.4 and 4.2, the contractor may be required

to furnish documentary proof to the satisfaction of the organ of state

that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent

basis or any of the conditions of contract have not been fulfilled, the

organ of state may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or

suffered as a result of that person’s conduct;

(c) cancel the contract and claim any damages which it

has suffered as a result of having to make less

favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its

shareholders and directors, or only the shareholders

and directors who acted on a fraudulent basis, be

restricted from obtaining business from any organ of

state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been

applied; and

(e) forward the matter for criminal prosecution, if deemed

necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

Sbd 7.2

in this document shall be in conflict with another clause. Whenever there is a conflict, the provisions

of the Special Conditions of Contract shall prevail.

GCC1 1. Definitions - The following terms shall be interpreted as indicated:

1.1. “Closing time” means the date and hour specified in the bidding documents for

the receipt of bids.

1.2. “Contract” means the written agreement entered into between the purchaser and

the supplier, as recorded in the contract form signed by the parties, including all

attachments and appendices thereto and all documents incorporated by reference

therein.

1.3. “Contract price” means the price payable to the supplier under the contract for

the full and proper performance of his contractual obligations.

1.4. “Corrupt practice” means the offering, giving, receiving, or soliciting of anything

of value to influence the action of a public official in the procurement process or in

contract execution.

1.5. "Countervailing duties” imposed in cases where an enterprise abroad is

subsidized by its government and encouraged to market its products

internationally.

1.6. “Country of origin” means the place where the goods were mined, grown, or

produced, or from which the services are supplied. Goods produced when, through

manufacturing, processing or substantial and major assembly of components, a

commercially recognized new product results that is substantially different in basic

characteristics or in purpose or utility from its components.

1.7. “Day” means calendar day.

1.8. “Delivery” means delivery in compliance of the conditions of the contract or

order.

1.9. “Delivery ex stock” means immediate delivery directly from stock actually on

hand.

1.10. “Delivery into consignees store or to his site” means delivered and unloaded

in the specified store or depot or on the specified site in compliance with the

conditions of the contract or order, the supplier bearing all risks and charges

involved until the supplies are so delivered and a valid receipt is obtained.

1.11. "Dumping" occurs when a private enterprise abroad market its goods on own

initiative in the RSA at lower prices than that of the country of origin and which

have the potential to harm the local industries in the RSA.

1.12. ”Force majeure” means an event beyond the control of the supplier and not

involving the supplier’s fault or negligence and not foreseeable. Such events may

include, but is not restricted to, acts of the purchaser in its sovereign capacity,

wars, or revolutions, fires, floods, epidemics, quarantine restrictions and freight

embargoes.

1.13. “Fraudulent practice” means a misrepresentation of facts in order to influence

a procurement process or the execution of a contract to the detriment of any

bidder, and includes collusive practice among bidders (prior to or after bid

submission) designed to establish bid prices at artificial non-competitive levels

and to deprive the bidder of the benefits of free and open competition.

1.14. “GCC” mean the General Conditions of Contract.

1.15. “Goods” means all of the equipment, machinery, and/or other materials that the

supplier is required to supply to the purchaser under the contract.

1.16. “Imported content” means that portion of the bidding price represented by the

cost of components, parts or materials which have been or are still to be imported

(whether by the supplier or his subcontractors) and which costs are inclusive of

the costs abroad, plus freight and other direct importation costs such as landing

costs, dock dues, import duty, sales duty or other similar tax or duty at the South

factory in the Republic where the supplies covered by the bid will be

manufactured.

1.17. “Local content” means that portion of the bidding price, which is not included in

the imported content if local manufacture does take place.

1.18. “Manufacture” means the production of products in a factory using labour,

materials, components, and machinery and includes other related value-adding

activities.

1.19. “Order” means an official written order issued for the supply of goods or works

or the rendering of a service.

1.20. “Project site”, where applicable, means the place indicated in bidding

documents.

1.21. “Purchaser” means the organization purchasing the goods.

1.22. “Republic” means the Republic of South Africa.

1.23. “SCC” means the Special Conditions of Contract.

1.24. “Services” means those functional services ancillary to the supply of the goods,

such as transportation and any other incidental services, such as installation,

commissioning, provision of technical assistance, training, catering, gardening,

security, maintenance and other such obligations of the supplier covered under

the contract.

1.25. “Written” or “in writing” means handwritten in ink or any form of electronic or

mechanical writing.

GCC2 2. Application

2.1. These general conditions are applicable to all bids, contracts and orders including

bids for functional and professional services, sales, hiring, letting and the granting

or acquiring of rights, but excluding immovable property, unless otherwise

indicated in the bidding documents.

2.2. Where applicable, special conditions of contract laid down to, cover specific

supplies, services or works.

2.3. Where such special conditions of contract are in conflict with these general

conditions, the special conditions shall apply.

GCC3 3. General

3.1. Unless otherwise indicated in the bidding documents, the purchaser shall not be

liable for any expense incurred in the preparation and submission of a bid. Where

applicable a non-refundable fee for documents may be charged.

3.2. With certain exceptions (National Treasury’s eTender website), invitations to bid

are only published in the Government Tender Bulletin. The Government Tender

Bulletin may be obtained directly from the Government Printer, Private Bag X85,

Pretoria 0001, or accessed electronically from www.treasury.gov.za

GCC4 4. Standards

4.1. The goods supplied shall conform to the standards mentioned in the bidding

documents and specifications.

GCC5 5. Use of contract documents and information

5.1. The supplier shall not disclose, without the purchaser’s prior written consent, the

contract, or any provision thereof, or any specification, plan, drawing, pattern,

sample, or information furnished by or on behalf of the purchaser in connection

therewith, to any person other than a person employed by the supplier in the

performance of the contract. Disclosure made to any such employed person is in

confidence and shall extend only as far as may be necessary for purposes of

such performance.

5.2. The supplier shall not make, without the purchaser’s prior written consent, use of

any document or information mentioned in GCC clause 5.1 except for purposes

of performing the contract.

5.3. Any document, other than the contract itself mentioned in GCC clause 5.1 shall

remain the property of the purchaser and shall be returned (all copies) to the

purchaser on completion of the supplier’s performance under the contract if so

required by the purchaser.

5.4. The supplier shall permit the purchaser to inspect the supplier’s records relating

to the performance of the supplier and to have them audited by auditors

appointed by the purchaser, if so required by the purchaser.

GCC6 6. Patent rights

6.1. The supplier shall indemnify the purchaser against all third-party claims of

infringement of patent, trademark, or industrial design rights arising from use of

the goods or any part thereof by the purchaser.

GCC7 7. Performance security

7.1. Within thirty days (30) of receipt of the notification of contract award, the successful

bidder shall furnish to the purchaser the performance security of the amount

specified in SCC.

7.2. The proceeds of the performance security shall be payable to the purchaser as

compensation for any loss resulting from the supplier’s failure to complete his

obligations under the contract.

7.3. The performance security shall be denominated in the currency of the contract, or

in a freely convertible currency acceptable to the purchaser and shall be in one of

the following forms:

7.3.1. bank guarantee or an irrevocable letter of credit issued by a reputable bank located

in the purchaser’s country or abroad, acceptable to the purchaser, in the form

provided in the bidding documents or another form acceptable to the purchaser; or

7.3.2. a cashier’s or certified cheque

7.4. The performance security will be discharged by the purchaser and returned to the

supplier within thirty (30) days following the date of completion of the supplier’s

performance obligations under the contract, including any warranty obligations,

unless otherwise specified in SCC.

GCC8 8. Inspections, tests and analyses

8.1. All pre-bidding testing will be for the account of the bidder.

8.2. If it is a bid condition that supplies to be produced or services to be rendered should

at any stage during production or execution or on completion be subject to

inspection, the premises of the bidder or contractor shall be open, at all reasonable

hours, for inspection by a representative of the purchaser or an organization acting

on behalf of the purchaser.

8.3. If there are no inspection requirements indicated in the bidding documents and

contract makes no mention, but during the contract period, it is decided that

inspections shall be carried out, the purchaser shall itself make the necessary

arrangements, including payment arrangements with the testing authority

concerned.

8.4. If the inspections, tests and analyses referred to in clauses 8.2 and 8.3 show the

supplies to be in accordance with the contract requirements, the cost of the

inspections, tests and analyses shall be defrayed by the purchaser.

8.5. Where the supplies or services referred to in clauses 8.2 and 8.3 do not comply

with the contract requirements, irrespective of whether such supplies or services

are accepted or not, the supplier shall defray the cost in connection with these

inspections, tests, or analyses.

8.6. Supplies and services referred to in clauses 8.2 and 8.3 and which do not comply

with the contract requirements may be rejected.

8.7. Any contract supplies may on or after delivery be inspected, tested or analysed

and may be rejected if found not to comply with the requirements of the contract.

may, without giving the supplier further opportunity to substitute the rejected

supplies, purchase such supplies as may be necessary at the expense of the

supplier.

8.8. The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the purchaser

to cancel the contract because of a breach of the conditions thereof, or to act in

terms of Clause 23 of GCC.

GCC9 9. Packing

9.1. The supplier shall provide such packing of the goods as is required to prevent their

damage or deterioration during transit to their final destination, as indicated in the

contract. The packing shall be sufficient to withstand, without limitation, rough

handling during transit and exposure to extreme temperatures, salt, and

precipitation during transit, and open storage. Packing, case size and weights shall

take into consideration, where appropriate, the remoteness of the goods’ final

destination and the absence of heavy handling facilities at all points in transit.

9.2. The packing, marking, and documentation within and outside the packages shall

comply strictly with such special requirements as shall be expressly provided for

in the contract, including additional requirements, if any, specified in SCC, and in

any subsequent instructions ordered by the purchaser.

GCC10 10. Delivery and Documentation

10.1. The supplier in accordance with the terms specified in the contract shall make

delivery of the goods/services. The SCC specifies the details of shipping and/or

other documents furnished by the supplier.

10.2. Documents submitted by the supplier are specified in SCC.

GCC11 11. Insurance

11.1. The goods supplied under the contract are fully insured in a freely convertible

currency against loss or damage incidental to manufacture or acquisition,

transportation, storage and delivery in the manner specified in the SCC.

GCC12 12. Transportation

12.1. Should a price other than an all-inclusive delivered price be required, this shall

be specified in the SCC.

GCC13 13. Incidental services

13.1. The supplier may be required to provide any or all of the following services,

including additional services, if any, specified in SCC:

13.1.1. Performance or supervision of on-site assembly and/or commissioning of

the supplied goods;

13.1.2. Furnishing of tools required for assembly and/or maintenance of the

supplied goods;

13.1.3. Furnishing of a detailed operations and maintenance manual for each

appropriate unit of the supplied goods;

13.1.4. Performance or supervision or maintenance and/or repair of the supplied

goods, for a period of time agreed by the parties, provided that this service

shall not relieve the supplier of any warranty obligations under this

contract; and

13.1.5. Training of the purchaser’s personnel, at the supplier’s plant and/or on-

site, conducted in assembly, start-up, operation, maintenance, and/or

repair of the supplied goods.

13.2. Prices charged by the supplier for incidental services, if not included in the

contract price for the goods, shall be agreed upon in advance by the parties and

shall not exceed the prevailing rates charged to other parties by the supplier for

similar services.

GCC14 14. Spare parts

14.1. As specified in SCC, the supplier may be required to provide any or all of the

following materials, notifications, and information pertaining to spare parts

manufactured or distributed by the supplier:

14.1.1. Such spare parts as the purchaser may elect to purchase from the

supplier, provided that this election shall not relieve the supplier of any

warranty obligations under the contract; and

14.1.2. In the event of termination of production of the spare parts:

14.1.2.1. Advance notification to the purchaser of the pending termination,

in sufficient time to permit the purchaser to procure needed

requirements; and

14.1.2.2. Following such termination, furnishing at no cost to the purchaser,

the blueprints, drawings, and specifications of the spare parts, if

requested.

GCC15 15. Warranty

15.1. The supplier warrants that the goods supplied under the contract are new, unused,

of the most recent or current models and those they incorporate all recent

improvements in design and materials unless provided otherwise in the contract.

no defect, arising from design, materials, or workmanship (except when the design

and/or material is required by the purchaser’s specifications) or from any act or

omission of the supplier, that may develop under normal use of the supplied goods

in the conditions prevailing in the country of final destination.

15.2. This warranty shall remain valid for twelve (12) months after the goods, or any

portion thereof as the case may be, have been delivered to and accepted at the

final destination indicated in the contract, or for eighteen (18) months after the date

of shipment from the port or place of loading in the source country, whichever

period concludes earlier, unless specified otherwise in SCC.

15.3. The purchaser shall promptly notify the supplier in writing of any claims arising

under this warranty.

15.4. Upon receipt of such notice, the supplier shall, within the period specified in SCC

and with all reasonable speed, repair or replace the defective goods or parts

thereof, without costs to the purchaser.

15.5. If the supplier, having been notified, fails to remedy the defect(s) within the period

specified in SCC, the purchaser may proceed to take such remedial action as may

be necessary, at the supplier’s risk and expense and without prejudice to any other

rights, which the purchaser may have against the supplier under the contract.

GCC16 16. Payment

16.1. The method and conditions of payment to be made to the supplier under this

contract shall be specified in SCC.

16.2. The supplier shall furnish the purchaser with an invoice accompanied by a copy of

the delivery note and upon fulfilment of other obligations stipulated in the contract.

16.3. Payments shall be made promptly by the purchaser, but in no case later than thirty

(30) days after submission of an invoice or claim by the supplier.

16.4. Payment will be made in Rand unless otherwise stipulated in SCC

GCC17 17. Prices

17.1. Prices charged by the supplier for goods delivered and services performed under

the contract shall not vary from the prices quoted by the supplier in his bid, with

the exception of any price adjustments authorized in SCC or in the purchaser’s

request for bid validity extension, as the case may be.

GCC18 18. Contract amendment

18.1. No variation in or modification of the terms of the contract shall be made except by

written amendment signed by the parties concerned.

GCC19 19. Assignment

19.1. The supplier shall not assign, in whole or in part, its obligations to perform under

the contract, except with the purchaser’s prior written consent.

GCC20 20. Subcontract

20.1. The supplier shall notify the purchaser in writing of all subcontracts awarded

under this contract if not already specified in the bid. Such notification, in the

original bid or later, shall not relieve the supplier from any liability or obligation

under the contract

GCC21 21. Delays in supplier’s performance

21.1. Delivery of the goods and performance of services shall be made by the supplier

in accordance with the time schedule prescribed by the purchaser in the contract.

21.2. If at any time during performance of the contract, the supplier or its

subcontractor(s) should encounter conditions impeding timely delivery of the

goods and performance of services, the supplier shall promptly notify the

purchaser in writing of the fact of the delay, its likely duration, and its cause(s). As

soon as practicable after receipt of the supplier’s notice, the purchaser shall

evaluate the situation and may at his discretion extend the supplier’s time for

performance, with or without the imposition of penalties, in which case the

extension shall be ratified by the parties by amendment of contract.

21.3. No provision in a contract shall be deemed to prohibit the obtaining of supplies or

services from a national department, provincial department, or a local authority.

21.4. The right is reserved to procure outside of the contract small quantities or to have

minor essential services executed if an emergency arises, the supplier’s point of

supply is not situated at or near the place where the supplies are required, or the

supplier’s services are not readily available.

21.5. Except as provided under GCC Clause 25, a delay by the supplier in the

performance of its delivery obligations shall render the supplier liable to the

imposition of penalties, pursuant to GCC Clause 22, unless an extension of time

is agreed upon pursuant to GCC Clause 21.2 without the application of penalties.

21.6. Upon any delay beyond the delivery period in the case of a supplies contract, the

purchaser shall, without cancelling the contract, be entitled to purchase supplies

of a similar quality and up to the same quantity in substitution of the goods not

supplied in conformity with the contract and to return any goods delivered later at

the supplier’s expense and risk, or to cancel the contract and buy such goods as

may be required to complete the contract and without prejudice to his other rights,

be entitled to claim damages from the supplier.

GCC22 22. Penalties

22.1. Subject to GCC Clause 25, if the supplier fails to deliver any or all of the goods or

to perform the services within the period(s) specified in the contract, the purchaser

shall, without prejudice to its other remedies under the contract, deduct from the

contract price, as a penalty, a sum calculated on the delivered price of the delayed

goods or unperformed services using the current prime interest rate calculated for

each day of the delay until actual delivery or performance. The purchaser may also

consider termination of the contract pursuant to GCC Clause 23.

GCC23 23. Termination for default

23.1. The purchaser, without prejudice to any other remedy for breach of contract, by

written notice of default sent to the supplier, may terminate this contract in whole

or in part:

23.1.1. If the supplier fails to deliver any or all of the goods within the period(s) specified

in the contract, or within any extension thereof granted by the purchaser pursuant

to GCC Clause 21.2;

23.1.2. If the Supplier fails to perform any other obligation(s) under the contract; or

23.1.3. If the supplier, in the judgment of the purchaser, has engaged in corrupt or

fraudulent practices in competing for or in executing the contract.

23.2. In the event the purchaser terminates the contract in whole or in part, the purchaser

may procure, upon such terms and in such manner as it deems appropriate, goods,

works or services similar to those undelivered, and the supplier shall be liable to

the purchaser for any excess costs for such similar goods, works or services.

25.1. Notwithstanding the provisions of GCC Clauses 22 and 23, the supplier shall not

be liable for forfeiture of its performance security, damages, or termination for

default if and to the extent that his delay in performance or other failure to perform

his obligations under the contract is the result of an event of force majeure.

25.2. If a force majeure situation arises, the supplier shall promptly notify the purchaser

in writing of such condition and the cause thereof. Unless otherwise directed by

the purchaser in writing, the supplier shall continue to perform its obligations under

the contract as far as is reasonably practical, and shall seek all reasonable

alternative means for performance not prevented by the force majeure event.

GCC26 26. Termination for insolvency

26.1. The purchaser may at any time terminate the contract by giving written notice to

the supplier if the supplier becomes bankrupt or otherwise insolvent. In this event,

termination will be without compensation to the supplier, provided that such

termination will not prejudice or affect any right of action or remedy which has

accrued or will accrue thereafter to the purchaser.

GCC27 27. Settlement of disputes

27.1. If any dispute or difference of any kind whatsoever arises between the purchaser

and the supplier in connection with or arising out of the contract, the parties shall

make every effort to resolve amicably such dispute or difference by mutual

consultation.

27.2. If, after thirty (30) days, the parties have failed to resolve their dispute or difference

by such mutual consultation, then either the purchaser or the supplier may give

notice to the other party of his intention to commence with mediation. No mediation

in respect of this matter may be commenced unless such notice is given to the

other party.

27.3. Should it not be possible to settle a dispute by means of mediation, it may be

settled in a South African court of law.

27.4. Mediation proceedings shall be conducted in accordance with the rules of

procedure specified in the SCC.

Bid validity period: 90 days from RFQ closing date. Bids must be delivered timeously to the correct address; late bids will not be accepted. Bidders must not contact any other SANParks staff other than the indicated officials. Payment will be made within 30 days of receipt of invoice after service delivery. Upon appointment, the service provider must confirm ability to provide services; failure to confirm may result in cancellation of the Purchase Order. SANParks adheres to POPIA.

The helicopter must be equipped with safety equipment, an emergency plan with flight-following capabilities, and an operational communication system including a ground-to-air radio and direct internal communication.

Mandatory requirements include a valid Air Operating Certificate (AOC) issued by SACAA in the bidder's name, proof of combined 3rd Party and Passenger Liability insurance of at least R50 million per incident (including darting and other dangerous activities), and the helicopter equipment and communication specifications listed.