Provision of round log transport from entabeni to timbadola sawmill

• Closing date and time: 20 July 2026 at 12:00 PM.
• RFQ validity period: 60 days from the closing date.
• No other dates (briefings, site visits) are mentioned in the document.

• For enquiries regarding specifications: Sibongiseni Mgushelo.
• Email for enquiries: [email protected].
• General enquiry email: [email protected].
• Phone: 013 754 2700 extension 2870.
• Cell: 0664790612.
• Submission address: Quotations must be emailed to the provided email address.

• Submit your quotation via email to the address provided. Use the RFQ number in the email subject line.
• The deadline is 20 July 2026 at 12:00 PM. Late submissions will not be accepted.
• Your quotation must be on company letterhead and the RFQ document must be fully completed and signed.
• You must include all required returnable documents: fully completed and signed RFQ, official quotation on letterhead, latest Tax Clearance, latest B-BBEE certificate (SANAS accredited or sworn affidavit for EME/QSE), CSD Report (or MAAA number), and ID copies of company directors.
• Failure to submit complete documentation will result in disqualification.
• The RFQ validity period is 60 days from the closing date.

Tax compliant; registered on Central Supplier Database (CSD); submit valid B-BBEE certificate; possess required equipment (proof via RC1/LCO documents or lease agreements); not listed on restricted suppliers database; prices firm and inclusive of VAT.

• Service: Transport of pine sawlogs (round logs) from Entabeni plantation to Timbadola Sawmill.
• Operation area: North Region – Entabeni Plantation.
• Transport modes required: Shorthaul (SH), Direct-to-mill (DTM), Longhaul (LH), and Handling (loading). Lead distance up to 90 km.
• Equipment requirement: You must have sufficient, suitable forestry transport equipment available immediately upon award. This includes trucks and a three-wheel logger.
• All transport units must have a valid Certificate of Fitness (COF) and licence.
• Using accredited original equipment manufacturer dealers near the operating area is recommended.
• Performance measures: Agreed monthly uptime target is 80%. Payments may be adjusted based on actual uptime achieved versus target.
• You must complete the rate schedule (Schedule 6) with all rates per km. Do not leave any blanks.

• Disqualification Risk: Submission of fraudulent or inaccurate information regarding experience (or B-BBEE credentials) is grounds for disqualification.
• No specific minimum years of experience or key personnel qualifications are stipulated.

• Key Note: All transport rates exclude handling charges (e.g., loading, depot handling, offloading, sorting).
• You must complete the detailed rate schedule (Schedule 6) with rates for Shorthaul, Direct-to-Mill, Longhaul, and Handling.
• Fuel cost percentages are provided per transport mode at a base date.

• Estimated contract value: R500,000.
• All prices quoted must be firm and inclusive of VAT.
• Transport rates exclude handling charges (loading, offloading, depot handling, sorting, transshipping).
• The pricing schedule (Schedule 6) must be fully completed with rates per cubic meter or ton for different transport modes and distances.
• Fuel cost adjustments are specified per transport mode at a base date; some have annual adjustments only.

• Tax Compliance: You must be tax compliant. Status will be verified via CSD or SARS e-Filing. Non-compliance leads to a 7-day rectification period, then disqualification.
• B-BBEE: Submit a valid B-BBEE Verification Certificate from a SANAS-accredited agency or a sworn affidavit if you are an EME/QSE.
• Central Supplier Database (CSD): You must be registered on the CSD. If not registered, you must register within 7 working days of award.
• Company Registration: Provide proof of company registration (e.g., Pty, Trust, CC).
• Specific Goals Documentation: To claim the 20 points for 51%+ Black Ownership, provide CIPC documents, B-BBEE certificate/affidavit, and South African ID.
• General Compliance: You must not be listed on the National Treasury's database of restricted suppliers. Submit ID copies of all company directors.

• Vehicle Compliance: All transport units must conform to normal Certificate of Fitness (COF) and licence requirements.
• No specific additional health and safety plans or OHS requirements are detailed in the provided text.

• Award Communication: The successful bidder will receive an official purchase order or promissory note. Do not commence any work before receiving this.
• Pricing: All quoted prices must be firm and include VAT.
• Acceptance: SAFCOL reserves the right to accept any offer in full or in part, and is not obliged to accept the lowest offer.
• Validity: Your offer remains binding and open for acceptance during the 60-day RFQ validity period.
• General Conditions: The RFQ is subject to SAFCOL's general conditions of purchase and any special conditions of contract.