RFQ: removal of electronic waste and hazardous substances from saa premises

• Department: Supply Chain Management
• No specific contact names, email addresses, phone numbers, or physical addresses are provided in this document.

• Complete and sign the SBD4 Bidder's Disclosure form and submit it as a returnable document with your bid.
• Answer all declarations (YES/NO) and provide required particulars where applicable (state employment details, relationships with procuring institution staff, interests in other enterprises).
• The form requires the bidder's signature, date, position, and full name.
• No submission method, address, or deadline is specified in this document; refer to the main tender invitation for those details.

• The SBD4 Bidder's Disclosure is a mandatory returnable document that must be fully completed and signed.
• It requires the bidder to declare:

• Whether any director, trustee, shareholder, member, partner, or person with a controlling interest is employed by the state (YES/NO), with details if YES.
• Whether the bidder or any connected person has a relationship with an employee of the procuring institution (YES/NO), with details if YES.
• Whether the bidder or its principals have an interest in any other related enterprise (YES/NO), with details if YES.

• The bidder must certify that the bid was prepared independently, without collusive practices, and that no improper communications with the procuring institution occurred.
• The form includes a signature block for the bidder's signature, date, position, and printed name.
• Failure to complete this form truthfully and in full will result in disqualification.
• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.

• Any person (natural or juristic) may bid.
• Automatic disqualification if listed on Register for Tender Defaulters or List of Restricted Suppliers.
• Bidders must certify no collusive practices: no consultations, communications, agreements, or arrangements with any competitor regarding quality, quantity, specifications, prices, market allocation, bidding intentions, or delivery particulars.
• Bid terms must not be disclosed to any competitor prior to official bid opening or contract award.
• Violations may be reported to the Competition Commission for investigation and possible administrative penalties under section 59 of the Competition Act, and/or to the National Prosecuting Authority for criminal investigation.

• Complete and sign the SBD4 Bidder's Disclosure form.
• The bidder (including directors, trustees, shareholders, members, partners, or any person with a controlling interest) must not be listed on the National Treasury's Register for Tender Defaulters or the List of Restricted Suppliers — such listing results in automatic disqualification.
• Declare whether any director, trustee, shareholder, member, partner, or person with a controlling interest is employed by the state (YES/NO). If YES, provide full names, identity numbers, name of state institution, and state employee numbers.
• Declare whether the bidder or any connected person has a relationship with anyone employed by the procuring institution (YES/NO). If YES, furnish particulars.
• Declare whether the bidder or any of its principals has an interest in any other related enterprise, whether or not they are bidding for this contract (YES/NO). If YES, furnish particulars.
• Certify that the bid was arrived at independently, without collusive practices, and that no improper consultations with officials of the procuring institution occurred.
• Acknowledge that a false declaration may lead to bid rejection, reporting to the Competition Commission and/or the National Prosecuting Authority, and restriction from conducting business with the public sector for up to 10 years under the Prevention and Combating of Corrupt Activities Act.
• Compliance with PFMA SCM Instruction /22 on preventing and combating abuse in the supply chain management system is required.

• Bidders must certify that there have been no consultations, communications, agreements, or arrangements with any competitor regarding the quality, quantity, specifications, prices (including methods, factors, or formulas used to calculate prices), market allocation, the intention or decision to submit or not submit the bid, bidding with the intention not to win, or conditions or delivery particulars of the products or services related to this bid invitation.
• The terms of the bid must not be disclosed to any competitor prior to the official bid opening or contract award.
• Violations may be reported to the Competition Commission for investigation and possible administrative penalties under section 59 of the Competition Act, and/or to the National Prosecuting Authority for criminal investigation.

• SAA requires a service provider to remove electronic waste and hazardous substances (like lithium batteries) from its premises at no cost to SAA.
• The provider must have or be affiliated with organisations that have offices at key domestic airports: Johannesburg (O.R. Tambo and Airways Park), Durban, Cape Town, and Gqeberha.
• The provider must collect all e-waste, ensure its proper disposal, and supply certificates of destruction.
• SAA reserves the right to negotiate contract terms and prices.

• Closing Date: 15 July 2026.
• Closing Time: 16:00.
• RFQ Validity Period: 90 days from issue date (13 July 2026).

• Submission Email: [email protected]
• Business Unit: Global Supply Management.
• No specific contact person, phone number, or physical address is provided in the document.

• Submit your quotation by email to [email protected] by the closing date and time.
• The maximum email attachment size is 2MB. If your files exceed this, send them in parts or provide a downloadable link.
• Late submissions will not be considered.
• Incomplete submissions or failure to include all requested information will invalidate your quote and lead to disqualification.
• You must submit the following returnable documents: SAA Vendor Document (Annexure 1), SBD 4 Document (Annexure 2), and the General Conditions of Contract (Annexure 3).
• Ensure the bid document is signed by an authorised respondent.
• All purchases are subject to SAA's General Conditions of Contract.
• Do not deliver any goods or services before receiving an official purchase order or contract.

• Mandatory documents to submit: SAA Vendor Document (Annexure 1), SBD 4 Document (Annexure 2), General Conditions of Contract (Annexure 3).
• Late or incomplete submissions lead to disqualification.
• The bidder must certify that the information supplied is correct and that they have read and understood SAA's General Conditions of Contract.

• Evaluation is sequential but may be conducted in parallel at SAA's discretion.
• Step 1: Administrative evaluation – confirm all returnable documents are submitted and signed.
• Step 2: Substantive evaluation – 100% compliance with mandatory requirements: accreditation by eWASA or equivalent (with valid proof) and submission of an offer to purchase.
• Step 3: Technical functionality evaluation – minimum threshold of 70% based on:

• Decommissioning process (60%): secure data destruction and e-waste disposal certificate; project plan required (0 score if missing).
• Capability to collect/recycle/dispose of listed e-waste categories (40%): computers, laptops, phones, tablets, printers, scanners, cameras, networking equipment, lithium batteries, speakers, cables, televisions; company profile required (0 score if missing).

• Step 4: Price (80 points) and Specific Goals (20 points) evaluation.

• Specific Goals: B-BBEE Level 1 or 2 (10 points); 30% or more black women owned (10 points).

• Step 5: Post-tender negotiations (if applicable) before award.
• SAA is not obligated to accept the lowest quotation and may withdraw the RFQ at any time.

• Scope: Removal of electronic waste and other hazardous substances (e.g., lithium batteries) from SAA premises.
• The service must be performed at no cost to SAA.
• The service provider must either have offices or be affiliated with organisations that have offices at all these domestic airports: Johannesburg (O.R. Tambo International Airport and Airways Park), Durban (King Shaka International Airport), Cape Town (Cape Town International Airport), and Gqeberha (Chief Dawid Stuurman International Airport).
• The provider must be capable of collecting all e-waste and ensuring its proper disposal.
• The provider must supply certificates of destruction for the collected waste.
• SAA reserves the right to negotiate contract terms and prices with a prospective service provider.
• The bidder must be accredited, licensed, or recognised by eWASA or an equivalent body for e-waste management; valid documentary proof must be submitted.

• Prices must be exclusive of VAT.
• Prices must be firm (fixed), only adjustable for statutory VAT changes.
• Pricing should be based on individual components of the solution.
• Service, pricing, and availability are evaluation factors.

• All prices quoted must be exclusive of VAT.
• All prices must be firm (fixed), only subject to statutory VAT changes.
• Service, pricing, and availability will be considered during evaluation.
• Pricing should be broken down based on individual components that make up the solution, aligned with technical and functional requirements.
• All purchases are subject to SAA's Conditions of Contract and Order.

• Mandatory Requirement: The bidder must be accredited, licensed, or recognised by the e-Waste Association of South Africa (eWASA) or an equivalent recognised industry/regulatory body for e-waste management. Valid documentary proof (accreditation certificate, licence, audit confirmation, etc.) must be submitted.
• Mandatory Requirement: An offer to purchase must be provided with the bid response.
• Failure to submit all required returnable documents (critical criteria) leads to disqualification.
• Tax Compliance: The vendor is responsible for ensuring SAA has a valid Original Tax Clearance Certificate. If SAA does not have one, an original certificate must be submitted with the RFQ. Failure may invalidate the quote.
• B-BBEE/Specific Goals: Preference points are awarded for:

• B-BBEE Level 1 or 2 contributors (10 points). Non-compliant or Levels 3-8 score 0.
• Companies that are 30% or more black women owned (10 points).
• Acceptable evidence includes a B-BBEE Certificate, Sworn Affidavit, B-BBEE CIPC Certificate, or for EME/QSEs with 51% black ownership, a Sworn Affidavit or CIPC Certificate.

• All purchases will be made through an official purchase order. No goods or services may be delivered before receiving an official order/contract.

• Specific Goals for preferential procurement:

• B-BBEE Level 1 or 2: 10 points.
• 30% or more black women owned companies: 10 points.

• Acceptable evidence includes B-BBEE Certificate, Sworn Affidavit, B-BBEE CIPC Certificate, or for EME/QSEs with 51% black ownership, a Sworn Affidavit or CIPC Certificate.

• The work involves handling hazardous substances, including lithium batteries.
• The decommissioning process requires the secure and compliant destruction of all personal, confidential, and company information from devices.
• An e-waste disposal certificate must be issued to SAA after collection.

• The bidder must be accredited, licensed, or recognised by eWASA or an equivalent body for the collection, transportation, recycling, treatment, or disposal of electronic waste.
• Valid documentary proof of this authorisation must be submitted.

• All goods or services purchased will be subject to the SAA General Conditions of Contract.

• The vendor is responsible for ensuring SAA has a valid Original Tax Clearance Certificate. If not, one must be submitted with the RFQ. Failure may invalidate the quote.

This document contains General Conditions of Contract (GCC) applicable to government bids. It includes definitions and standard clauses covering delivery, payment, warranties, and dispute resolution. Specific details for each bid are provided in separate Special Conditions of Contract (SCC).

Returnable documents are specified in the Special Conditions of Contract (SCC). The SCC supplements the General Conditions of Contract (GCC) and prevails in case of conflict. Bidders must refer to the specific bid documents for submission details.

Documents to be submitted by the supplier are specified in the SCC.

Must be a legally registered entity capable of contracting with South African state-owned enterprises; tax matters must be in order with valid SARS tax clearance certificate; must not be restricted from doing business with public sector; must demonstrate capability to handle electronic waste and hazardous substances per South African environmental legislation (NEM:WA, Hazardous Substances Act); must provide performance security; no history of corrupt/fraudulent practices or restrictive practices per Competition Act.

Goods must meet standards in bid documents. The purchaser may inspect premises and records. Pre-bid testing is at bidder's cost. Supplies may be rejected if non-compliant. Packing must withstand transit conditions.

Prices are fixed unless adjusted per SCC. Payment is in Rand. All-inclusive delivered price applies unless SCC states otherwise. Payment within 30 days of invoice.

Valid SARS tax clearance certificate required before contract award. Compliance with South African law, Competition Act, and anti-corruption legislation. Performance security may be required per SCC. Local suppliers responsible for all taxes until delivery. NIP Programme applies if contract is subject to NIP obligations.

The National Industrial Participation (NIP) Programme applies if the contract is subject to NIP obligations.

Contract governed by South African law and written in English. Key terms: payment within 30 days of invoice; prices fixed unless SCC allows adjustment; no assignment without purchaser consent; penalties for delays; termination for default or insolvency; dispute resolution through mediation or courts; tax clearance required; compliance with Competition Act and anti-corruption laws.

Special Conditions of Contract (SCC) are compiled separately for each bid and supplement the GCC. In case of conflict, the SCC prevails.

Local suppliers are responsible for all taxes until delivery. A tax clearance certificate from SARS is mandatory for contract award.