Richmond local municipality (kwazulu-natal) invites bids for the provision of certificate of roadworthiness (cor), mechanical servicing, repairs, and licensing for four municipal tipper trucks. The successful supplier must ensure all trucks pass inspections, complete repairs, and deliver them fully compliant with valid licenses for public road use.
Key Requirements
Bidders must be registered on the National Treasury Central Supplier Database (CSD).
Compulsory briefing session on 18 June 2026 at 10h00 (Council Chamber, Richmond) with mandatory site visit; attendance required.
Submit sealed tender documents by hand to the tender box at 57 Shepstone Street, Richmond, by 26 June 2026 at 10h00 (late bids rejected).
Minimum 70 points in functionality evaluation (experience, mechanic qualifications) to advance to 80/20 price-preference stage.
Required documents: MBD 1-9, Tax Clearance Certificate, CSD proof, RMI registration, and B-BBEE verification (or sworn affidavit for EMEs/QSEs).
Trucks must pass COR inspections, complete all repairs, and be delivered with valid license discs.
Non-refundable bid document fee of R611.50 (cash only) must be paid before collection.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Documentdraft document - COF .pdfReview complete
Description
Source: draft document - COF .pdf
Important Dates
11 Jun
2026
PUBLICATION
Tender Published
Tender was published
26 Jun
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Richmond Local Municipality (KwaZulu-Natal) seeks a service provider to provide Certificate of Roadworthiness (COR), mechanical servicing, repairs, Certificate of Roadworthy Fitness (COF), and licensing for four municipal tipper trucks. The contract involves inspecting vehicles, repairing identified faults, re-inspecting, and delivering fully licensed roadworthy trucks. Evaluation is a two-stage process: functionality assessment (minimum 70 points required) followed by 80/20 preference point system (80 price, 20 specific goals).
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on 12 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
This tender is for the provision of Certificate of Roadworthiness (COR), mechanical servicing, repairs, Certificate of Roadworthy Fitness (COF), and licensing for four municipal tipper trucks.
The core process involves inspection, fault repair, re-inspection, and final licensing to ensure trucks are fully roadworthy and operational for public roads.
Important Dates
Source: draft document - COF .pdf (TENDER)
Closing Date and Time: 26 June 2026 at 10h00 am. Public opening follows immediately.
Compulsory Briefing Session: Thursday, 18 June 2026 at 10h00 am at the Council Chamber, Richmond. Includes a site visit. Attendance is mandatory.
Bid Document Reservation Deadline: Reserve in writing via SCM email ([email protected]) by 17 June 2026 before 16h00.
Bid Document Purchase: Non-refundable fee of R611.50 per document (cash only). Available from the Budget & Treasury Office, Municipal Offices, 57 Shepstone Street, Richmond, during working hours (08h00–16h00, Monday to Friday) from the advert date.
Submission Address: Hand deliver to the tender box at the reception area, Richmond Municipality, 57 Shepstone Street, Richmond (KZN), 3780.
No communication with municipal members or employees regarding the tender is allowed during the evaluation period, except for official clarifications.
Submission Guidelines
Source: draft document - COF .pdf (TENDER)
Submit sealed tender documents by hand only. Emailed or faxed proposals are not acceptable.
Deposit the tender directly into the official tender box at the reception area, Richmond Municipality, 57 Shepstone Street, Richmond (KZN), 3780, during working hours: Monday to Friday, 08h00 to 16h00.
Closing date and time: 26 June 2026 at 10h00 am. Late bids will be returned unopened.
Endorse the tender envelope clearly with: 'PROVISION OF CERTIFICATE OF ROADWORTHINESS (COR), MECHANICAL SERVICING, REPAIRS, CERTIFICATE OF ROADWORTHY FITNESS (COF) AND LICENSING FOR FOUR (4) MUNICIPAL TIPPER TRUCKS, TENDER NUMBER RLM: 16/2025/2026'.
Compulsory returnable documents must be completed and submitted in their entirety. Missing any document will render the bid non-responsive and lead to disqualification.
Required documents: MBD 1 (Invitation to Tender), MBD 2 (Original Tax Clearance Certificate), MBD 4 (Declaration of Interest), MBD 6.1 (Preferential Procurement Claim Form), MBD 8 (Declaration of Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination), proof of CSD registration, proof of enterprise ownership, letter of good standing, statement of rates account/lease agreement, reference letters, letter from a registered financial institution, and RMI registration certificate.
Submit documents in this order: bidding documents (MBD 1 as front sheet), technical proposal, and all MBD forms.
Any attempt to influence the bid evaluation process will result in immediate disqualification.
Evaluation Criteria
Source: draft document - COF .pdf (TENDER)
Two-stage evaluation: functionality followed by 80/20 preference points system.
Functionality stage: Minimum 70 points required to advance. Criteria include:
Company experience: Minimum 2 years in similar government sector work. Points awarded for 1 (20), 2 (40), or 3+ (60) appointment letters/reference letters on company letterhead.
80/20 preference points system: 80 points for price, 20 points for specific goals (e.g., B-BBEE status, local ownership).
B-BBEE: Submit verification certificate or sworn affidavit (for EMEs/QSEs) to qualify for preference points. Specific goals include ownership by black people, women, youth, or residency within Richmond Municipality, district, or KZN Province.
Non-responsive bids: Incomplete, conditional, or irregular submissions will be disqualified.
Technical Specifications
Source: draft document - COF .pdf (TENDER)
Scope: License four municipal tipper trucks by ensuring they are roadworthy, repaired, and compliant for public road operation.
Process:
Send trucks for inspection to obtain Certificate of Roadworthiness (COR) and identify all faults.
Repair and correct all identified faults.
Resubmit trucks for re-inspection after repairs.
License all trucks once passed and deliver them to the municipality fully compliant, with valid license discs.
Truck-Specific Faults: Detailed lists provided for each truck (Truck 1: BH09NXZN, Truck 2: BG05RSZN, Truck 3: BG05RSZN, Truck 4: BJ37). Faults include lighting, brakes, leaks, tires, safety equipment (e.g., revolving construction lights, construction stickers), and mechanical issues.
Inspection Costs: R2500.00 per truck (some trucks require this cost multiplied by two).
Deliverables: Trucks must be fully roadworthy, fitted with valid license discs, and ready for operation.
Experience & Qualifications
Source: draft document - COF .pdf
Company Experience: Minimum 2 years in similar work for the government sector. Proof required via appointment letters, purchase orders, or reference letters on company letterhead.
Key Personnel (Mechanic): Must have a minimum N3 qualification in the Mechanical Field. Points awarded for:
Experience: 1-3 years (10), 3-4 years (15), >4 years (20).
Qualification: Matric (10), N3 Mechanical (20).
CV and certified certificates/qualifications for the mechanic must be submitted.
Quality Management
Source: draft document - COF .pdf
The service provider must ensure all faults are correctly repaired and trucks pass re-inspection.
Final delivery requires trucks to be fully compliant, roadworthy, and fitted with valid license discs.
Supporting documentation must be attached as annexures and cross-referenced to the relevant sections.
The municipality may conduct financial or physical inspections to verify the bidder’s capacity and ability.
Pricing Schedule
Source: draft document - COF .pdf
Provide a detailed cost breakdown for each truck, listing each fault with its cost/amount.
Include subtotals, 10% contingencies, 15% VAT, and grand totals per truck and overall.
Inspection cost: R2500.00 per truck (some trucks require this cost multiplied by two).
Pricing must be in South African Rand, clearly indicating if VAT is included.
Financial Requirements
Source: draft document - COF .pdf (TENDER)
Pricing: Quote in South African Rand, indicating if prices are inclusive of VAT. Bid price must be stated numerically and in words on the tender form.
Cost Breakdown: Provide a detailed cost for each fault line item per truck, including subtotals, 10% contingencies, 15% VAT, and grand totals per truck and overall.
Validity Period: 90 days from submission.
Payment Terms: No advance payment. Payment made upon deliverables, within the prescribed period per MFMA and municipal policies. Bidders may indicate a percentage discount for early settlement.
Financial Compliance Documents: Original Tax Clearance Certificate (MBD 2), proof of CSD registration, letter from a registered financial institution, and statement of rates account/lease agreement.
Declarations: Bidders must declare if they or their directors owe municipal rates/taxes in arrears (>3 months) or if any previous contracts were terminated due to non-performance in the past five years.
Compliance Requirements
Source: draft document - COF .pdf (TENDER)
Mandatory Registration: Only bidders registered on the National Treasury Central Supplier Database (CSD) are eligible. Proof of CSD registration must be submitted.
Tax Compliance: Valid original Tax Clearance Certificate (MBD 2) required. Foreign suppliers must complete the pre-award questionnaire.
B-BBEE Compliance: Submit B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs/QSEs) to qualify for preference points. Details captured in MBD 6.1.
Mandatory Documents: MBD 4 (Declaration of Interest), MBD 8 (Declaration of Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination), proof of enterprise ownership, letter of good standing, RMI registration certificate.
Declarations: Bidders must declare any relationship with persons in the service of the state, past convictions for fraud/corruption, listing on restricted supplier databases, or outstanding municipal debts.
Contract Terms: Government Procurement General Conditions of Contract (GCC) apply, supplemented by special conditions in this tender. Special conditions override GCC in case of contradictions.
Restrictions: No persons in the service of the state may bid. Bidders must not contact municipal members/employees during evaluation.
Health & Safety
Source: draft document - COF .pdf
Trucks must be made roadworthy and safe for public road operation.
Specific faults to be repaired include braking systems, lighting, and safety equipment (e.g., revolving construction lights, construction stickers).
A compulsory briefing session includes a site visit for physical inspection of the trucks.
Contractual Terms
Source: draft document - COF .pdf
The successful bidder will sign a formal written contract (MBD 7).
Government Procurement General Conditions of Contract (GCC) apply, available on the National Treasury website (www.treasury.gov.za).
Special conditions in this tender override GCC if contradictions exist.
The municipality reserves the right to cancel the tender, not award, or award to multiple providers.
No contract amendments after signing except in exceptional circumstances.
The municipality is not liable for bid preparation costs.
No advance payments will be made. Payment is tied to deliverables.
Section
Source: draft document - COF .pdf
Two-stage evaluation: functionality followed by 80/20 preference points system.
Functionality stage: Minimum 70 points required to advance. Criteria include company experience (appointment letters) and key mechanic qualifications (N3 Mechanical, CV, and certificates).
80/20 system: 80 points for price, 20 points for specific goals (e.g., B-BBEE, local ownership).
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.