30 Wolmarans street,Umjantshi house - Braamfontein - Johannesburg - 2000
Organization Type
GOVERNMENT
Published
08 Jul 2026
OCDS Reference
ocds-9t57fa-161685
Summary
The passenger rail agency of south africa (PRASA) is seeking a contractor for the as-and-when supply and delivery of portable drinking water services using water tankers for its sgr (gauteng) region. This request for quotation (RFQ) is open to qualified bidders who can demonstrate experience, technical capability, and compliance with water quality standards. The contract will be awarded based on the 80/20 preference point system, with 80 points for price and 20 points for specific goals (b-bbee).
Key Requirements
Submit a complete bid in a sealed envelope to Umjantshi House, 30 Wolmarans Street, Braamfontein, Johannesburg, 2001, by 23 July 2026 at 12:00 PM. Late bids will be disqualified.
Provide a SANS 241 Compliance Certificate or Water Quality Test Report from a SANAS-accredited laboratory as a mandatory requirement.
Demonstrate at least one successfully completed project (minimum value R500,000) in the supply and delivery of portable drinking water by tanker within the last 5 years.
Submit CVs and certified qualifications for key personnel: a Water Quality Technician (National Diploma/BSc in relevant field) and a Truck Driver with Code 10/14 license and PDP.
Provide proof of ownership or rental agreement for water tanker vehicles.
Register on the National Treasury Central Supplier Database (CSD) and submit a valid Tax Clearance Certificate (or SARS PIN) and a valid B-BBEE certificate.
Complete all RFQ documentation, including the pricing schedule, declarations, and commission of oath; failure to submit mandatory documents will result in disqualification.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
RFQSupply and Deliver Portable Drinking Water.pdfReview complete
Description
Source: Supply and Deliver Portable Drinking Water.pdf
Important Dates
08 Jul
2026
PUBLICATION
Tender Published
Tender was published
23 Jul
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
11 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
PRASA (Passenger Rail Agency of South Africa) invites bids for the appointment of a contractor for as-and-when supply and delivery of portable drinking water services for SGR using water tankers. The RFQ (SGR/AS-AND-WHEN-SUPLY&DELWATER/02/07/2026) closes on 23 July 2026 at 12:00 PM. Bids must be submitted to Umjantshi House, 30 Wolmarans Street, Braamfontein, Johannesburg. Evaluation follows a three-stage process: mandatory compliance (Stage 1A/1B), technical/functional evaluation with 60% minimum threshold (Stage 2), and price (80 points) plus specific goals (20 points) using 80/20 preference point system (Stage 3). Award is subject to funding availability.
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Bid-ready summary
Appointment of a contractor for the 'as and when' supply and delivery of portable drinking water services for the SGR (Sector-Gauteng Region) using water tankers.
Important Dates
Source: Supply and Deliver Portable Drinking Water.pdf (RFQ)
Bid closing date: 23 July 2026.
Bid closing time: 12:00 PM (noon).
Validity period of bid: 60 working days from the closing date. PRASA may request an extension.
No other dates (e.g., briefings, site visits, clarification deadlines) are specified in the document.
Contact Information
Source: Supply and Deliver Portable Drinking Water.pdf (RFQ)
Source: Supply and Deliver Portable Drinking Water.pdf (RFQ)
Submit your bid to: Umjantshi House Ground floor, 30 Wolmarans Street, Braamfontein, Johannesburg, 2001.
Closing date: 23 July 2026. Closing time: 12:00 PM (noon). Late bids will not be accepted.
Bids must be submitted in a sealed envelope.
You must complete and submit all RFQ documentation, including all declarations, the pricing schedule/pricing form, and a signed commission of oath. Failure to submit these mandatory returnable documents will result in disqualification.
All bids must be submitted on the official forms provided (not retyped).
Do not include documents or references relating to any other quotation.
Any additional conditions must be included in an accompanying letter.
Do not attempt to canvass any PRASA SCM officer or employee between the closing date and award; this will lead to disqualification.
Changes to your quotation after the closing date and time will not be considered.
Bids must be valid for 60 working days from the closing date. PRASA may request an extension.
Evaluation Criteria
Source: Supply and Deliver Portable Drinking Water.pdf (RFQ)
Stage 1A – Mandatory Requirements (disqualification if not met):
Completion of ALL RFQ documentation (including declarations, pricing schedule, and commission of oath).
SANS 241 Compliance Certificate / Water Quality Test Report from a SANAS-accredited laboratory.
Joint Venture/Consortium Agreement (if applicable), signed by all parties.
Stage 1B – Other Mandatory Requirements (PRASA may request within 5 working days; disqualification if not provided):
Valid Tax Clearance Certificate (valid on closing date) or SARS-issued PIN.
CSD supplier registration number.
Valid B-BBEE certificate from SANAS-accredited agency, DTI/CIPC certificate, or Sworn Affidavit.
Copies of Directors' ID documents.
Letter of Good Standing (COIDA).
Proof of banking account (bank letter).
Company registration (Certificate of Incorporation or CK1).
Company Experience (30%): Minimum 1 project in last 5 years, value ≥ R500,000. Points based on number of projects (1-5+).
Key Personnel Experience (40%): Water Quality Technician (National Diploma/BSc in relevant field) and Truck Drivers (Code 10/14 with PDP). Points based on years of experience.
Resources Availability (30%): Proof of ownership or rental agreement for water tanker vehicles.
Stage 3 – Price and Specific Goals (80/20 system):
Price: 80 points.
Specific Goals: 20 points (B-BBEE Level 1 or 2: 10 points; EME/QSE ≥51% black-owned: 10 points).
Only bidders scoring ≥60% in Stage 2 proceed to Stage 3.
Technical Specifications
Source: Supply and Deliver Portable Drinking Water.pdf (RFQ)
Scope: Supply and delivery of portable drinking water services for SGR (Sector-Gauteng Region) using water tankers, on an 'as and when' basis.
Water Quality: Must comply with SANS 241 standards. A SANAS-accredited laboratory test report is mandatory.
Personnel: Must provide two qualified key skilled personnel:
Water Quality Technician: Requires a National Diploma or BSc in Analytical Chemistry, Microbiology, Biotechnology, Chemical Engineering, or Environmental Management majoring in Chemistry. Submit CV with certified qualifications.
Truck Drivers: Must hold a valid Code 10 or Code 14 driver's license with a Public Driving Permit (PDP). Submit CV with certified qualifications.
Vehicle Resources: Must have access to water tanker vehicles. Provide proof of ownership (from Traffic Department) or a rental agreement/letter of intent from a rental company.
Delivery Period: State earliest possible delivery period in working days from date of order.
Experience & Qualifications
Source: Supply and Deliver Portable Drinking Water.pdf
Company Experience: Must have executed similar projects in the water tanker industry within the last 5 years, each with a minimum value of R500,000. Points awarded for 1-5+ projects.
Key Personnel Qualifications:
Water Quality Technician: Requires a National Diploma or BSc in a relevant scientific/engineering field. Points awarded for 1-5+ years of experience with certified proof.
Truck Drivers: Must have Code 10 or 14 licenses with PDP. Points awarded for 1-5+ years of practical truck driving experience.
Submission Evidence: For personnel, submit CVs with certified qualifications. Submissions without certified qualifications, unclear qualifications, or missing CVs will be considered non-responsive.
Pricing Schedule
Source: Supply and Deliver Portable Drinking Water.pdf
You must complete the attached Pricing Schedule.
Prices must be in ZAR, inclusive of all taxes, and offered on a fixed price basis.
Provide a firm price offer with clear basis, cost breakdown, and any price escalation formula.
Use only the provided pricing schedule format. Deviation may render your bid non-responsive.
Discounted prices will be considered only in the final evaluation and must be unconditional.
Financial Requirements
Source: Supply and Deliver Portable Drinking Water.pdf (RFQ)
All prices must be quoted in South African Rand (ZAR), inclusive of all taxes, on a fixed price basis.
You must complete the attached Pricing Schedule strictly as provided. Using a different format may render your bid non-responsive.
Your price offer must be firm, with a clear basis, cost breakdown, and any price escalation formula indicated.
Discounted prices will only be considered in the final evaluation and must be unconditional.
PRASA may negotiate a market-related price with the highest-scoring bidder(s) if the quoted price is not deemed market-related.
Payment terms: PRASA will pay within 30 days of receiving a correct tax invoice.
Compliance Requirements
Source: Supply and Deliver Portable Drinking Water.pdf (RFQ)
Tax Compliance: Submit a valid Tax Clearance Certificate (valid on closing date) or your SARS-issued PIN. Foreign suppliers without a local entity may not need a SARS PIN.
Central Supplier Database (CSD): You must be registered on the National Treasury CSD and provide your CSD number. Business cannot be awarded to unregistered bidders. Register at https://secure.csd.gov.za/.
B-BBEE: Submit a valid B-BBEE certificate from a SANAS-accredited rating agency, a DTI/CIPC certificate, or a Sworn Affidavit. Consolidated certificate required for trusts, consortia, or joint ventures.
Company Registration: Provide proof (Certificate of Incorporation, CK1, etc.).
Letter of Good Standing: Provide a valid COIDA certificate.
Other: Provide copies of directors' IDs and proof of a company bank account.
General Compliance:
The bid is subject to the Preferential Procurement Policy Framework Act, 2000 and Regulations, 2022.
Persons in the service of the state (or companies with such directors) are prohibited from bidding.
You must complete the SBD4 Bidder's Disclosure form regarding state employment and conflicts of interest.
Contractual terms: PRASA's General Conditions of Purchase apply. Warranty of one year from acceptance. Indemnity for negligence, infringement, or breach. Subcontracting requires prior approval. Governing law is South Africa. Award subject to funding contingency.
Contractual Terms
Source: Supply and Deliver Portable Drinking Water.pdf
Contract Basis: PRASA's General Conditions of Purchase form the basis of the contract.
Warranty: Supplier warrants that goods/services are fit for purpose and defect-free for one year from acceptance (unless another period is stated in the order).
Indemnity: Supplier indemnifies PRASA against claims arising from negligence, infringement of rights, breach of statutory duty, or defective design/materials/workmanship.
Subcontracting: Requires PRASA's prior written approval. The main contractor remains liable for performance.
Governing Law: South African law. Parties submit to non-exclusive jurisdiction of SA courts.
Funding Contingency: Award is subject to PRASA securing sufficient budget allocation. PRASA reserves the right to cancel the RFQ if funding is not secured and is not liable for any bidder claims arising from non-award due to lack of funding.
General: No oral variations. Special conditions may be prescribed by PRASA in the order.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
30 Wolmarans street,Umjantshi house - Braamfontein - Johannesburg - 2000
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Official source
eTenders.gov.za
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Last checked
02 Aug 2026
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This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
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