Professional services for embalenhle waste transfer station: feasibility, business case, advisory & implementation readiness

Closing date: 19 June 2026 at 11:00. Compulsory briefing session: 19 June 2026 at 11:00 (venue details in tender document).

Email: [email protected]. Phone: 011 269 3767. Submission address: IDC electronic tender box (SharePoint link provided in submission guidelines).

Submit bids electronically via the IDC SharePoint tender box: https://idcza-my.sharepoint.com/:f:/g/personal/tinyikou_idc_co_za/IgDcA-95-W-FRrB8IihdWMNSAcQX1YUV32KwfCw1N-l3-Po. Requirements: File size must not exceed 50MB. Only bids sent to this address will be considered. Late or incomplete submissions will be disqualified. Ensure all pages are numbered and no duplicates are included. Amended bids must be marked 'Amendment to bid' and received before the closing date/time. Bids sent to incorrect email addresses, in non-standard formats, or exceeding size limits will not be accepted. IDC is not liable for IT-related delays or security breaches.

Evaluation occurs in three phases: Phase 1: Functionality (Minimum 70% required to proceed). Criteria and weightings: Bidder’s relevant experience (30%), proposed methodology and approach (30%), proposed project plan (10%), qualifications/skills of key personnel (30%). Bids scoring below 70% are disqualified. Phase 2: Price Evaluation (for bids passing Phase 1). Phase 3: Preference Points (80/20 System). Total points: 20. Black ownership: 100% black-owned entities score 10 points; 51%-99.99% black-owned entities score 4 points. Contract awarded to the highest-scoring bidder unless objective criteria justify otherwise.

Scope: Develop feasibility study, business case, advisory services, and implementation readiness for the eMbalenhle Waste Transfer Station project. Phased Deliverables: Phase 1: Detailed Review and Gap Analysis – Review needs analysis, technical options, service delivery analysis, and conduct a gap analysis. Update Early Business Case accordingly. Phase 2: Comprehensive Bankable Feasibility Study – Conduct technical, economic, social, environmental, institutional, and financial feasibility studies. Includes geotechnical investigations, air quality/noise assessments, stormwater/leachate management, traffic impact assessment, socio-economic/cost-benefit analysis, financial modelling, legal review, risk assessment, procurement plan, and institutional/operational readiness. Phase 3: Intermediate Business Case (IBC) – Compile ISA’s 5-Case IBC (20-25 page summary) for funding applications, covering project description, demand/market analysis, options analysis, socio-economic analysis, financial model, risk management, procurement, and readiness. Methodology Requirements: Clearly describe approach to project preparation, feasibility assessment, transaction advisory, and implementation readiness. Align methodology with phased deliverable-based structure. Integrate technical, environmental, economic, financial, commercial, and institutional inputs. Include QA/QC processes, risk identification/mitigation, and stakeholder interface management. Team Requirements: Minimum team: Project Lead (EAPASA-registered), Environmental Specialist (SACNASP-registered), Project Manager/Technical Lead (ECSA Pr. Eng with waste management experience), Finance Lead (SAICA/SAIPA-registered, FMVA advantageous), Economics Lead (10+ years in socio-economic impact and CBA). Provide 3 references for similar projects (contactable with name, designation, email, phone). Additional Notes: Bi-weekly progress meetings with ISA and GLM. NDA required. Must sign non-disclosure agreement before engaging third parties.

Bidder must demonstrate a clear, logical, and coherent approach to delivering the scope of services. The methodology must support effective planning and scheduling of all activities required to accomplish the assignment. It must align with the phased and deliverable-based structure of the scope of work (Phase 1: Review and Gap Analysis; Phase 2: Comprehensive Bankable Feasibility Study; Phase 3: Intermediate Business Case Compilation).

Bidder’s relevant experience (30% weighting) and qualifications/skills of key personnel (30% weighting) are critical evaluation criteria. The bidder’s personnel must have relevant qualifications, skills, and experience in infrastructure project preparation, technical feasibility studies, transaction advisory, and implementation readiness, particularly within the waste management sector or similar infrastructure environments. Requirements: Provide the structure and composition of the proposed team, clearly outlining the main disciplines/specialties and key personnel responsible for each specialty. Submit CVs of key personnel, highlighting qualifications, professional registration (where applicable), and relevant experience. Provide proof of professional registration with applicable statutory bodies. Minimum team requirements: Project Lead (EAPASA-registered); Environmental Specialist (SACNASP-registered); Project Manager/Technical Lead (ECSA Pr. Eng with waste management experience); Finance Lead (SAICA/SAIPA-registered, FMVA advantageous); Economics Lead (10+ years in socio-economic impact and CBA). Bidder must provide three (3) references for similar projects, including contactable references (name, designation, email, phone). IDC reserves the right to conduct site visits, request additional information, and perform background checks, including FICA verification, on the bidding entity and its directors/trustees/shareholders/members.

Bidder must clearly describe the overall approach to project preparation, feasibility assessment, transaction advisory, and implementation readiness. Demonstrate how the methodology aligns with the phased and deliverable-based structure of the scope of work. Explain how technical, environmental, economic, financial, commercial, and institutional inputs will be integrated to produce coherent, decision-grade outputs. Describe the bidder’s QA/QC processes to ensure accuracy, consistency, and robustness of deliverables. Describe the approach to risk identification, management, and mitigation throughout the assignment. Demonstrate an understanding of key stakeholder interfaces, approvals, and decision points relevant to the assignment.

All prices must be VAT-inclusive (where applicable) and quoted in South African Rand (ZAR). Rates must be firm for the full contract period or specify the basis for price adjustments (e.g., CPI). All additional costs must be clearly specified and included in the Total Bid Price. Pricing must align with National Treasury Instruction /2017: Cost Containment Measures and the DPSA’s Guide on Hourly Fee Rates for Consultants. Cost Proposal Structure: Breakdown by phase (Phase 1: Information Review and Gap Analysis; Phase 2: Comprehensive Bankable Feasibility Study; Phase 3: IBC Compilation). Include activity/deliverable, resources, hourly rates, number of hours, and total cost per phase (VAT-exclusive subtotal, VAT @15%, VAT-inclusive total). Provide the following financial statements for the project lifecycle: Expenditure statement; Funding & budget statement; Cash-flow statement; Contingent liability statement. Procurement Strategy must include: Procurement needs of the project/programme; Delivery method, contracting, and pricing strategy; Procurement targeting and procedure; Rationale for adopting particular options over alternatives.

Pricing must be VAT-inclusive and quoted in ZAR. Rates must be firm for the contract period or specify adjustment basis (e.g., CPI). All costs (including disbursements) must be included in the Total Bid Price. Cost Proposal Structure: Breakdown by phase (Phase 1: Review/Gap Analysis; Phase 2: Feasibility Study; Phase 3: IBC Compilation). Include activity/deliverable, resources, hourly rates, number of hours, and total cost per phase (VAT-exclusive subtotal, VAT @15%, VAT-inclusive total). Provide expenditure, funding/budget, cash-flow, and contingent liability statements for the project lifecycle. Procurement Strategy: Align with state procurement laws. Include procurement needs, delivery method, contracting/pricing strategy, and targeting/procedure. Justify chosen options over alternatives.

Mandatory documents: CSD Registration: Valid Central Supplier Database registration. Tax Compliance: Written confirmation of tax compliance (SARS). Submit Annexure 3 (Tax Compliance Requirements, duly completed and signed). B-BBEE: Valid B-BBEE certificate. EMEs (revenue <R10M) and QSEs (R10M–R50M) may submit a sworn affidavit confirming revenue and black ownership. Misrepresentation is a criminal offence. Company Documents: Board Resolution (certified), ID copy of Company Representative (certified), Annexure 2 (Acceptance of Bid Conditions), Annexure 4 (Bidders Disclosure), Annexure 5 (Shareholders/Directors Information), Annexure 6 (BEE Commitment Plan), Annexure 7 (Disclosure Statement), Annexure 8 (Privacy & POPI, if applicable). Financial Statements: Latest audited financial statements (or independently reviewed/cashflow budget for new entities). Joint Venture/Consortium: If applicable, submit signed JV/Consortium/Subcontracting Agreement and all required documents for each member. Professional Registrations: Proof of registration for all key personnel (EAPASA, SACNASP, ECSA, SAICA/SAIPA, etc.). Prime Contractor Rule: If using subcontractors, the prime contractor must not hold a lower % of contract value than any subcontractor.

The project addresses critical waste management challenges in Govan Mbeki Local Municipality (GLM), including: shortage of local landfill airspace (Secunda landfill nearing capacity, Kinross landfill requires closure); operational inefficiencies due to long haulage distances for waste collection vehicles; significant environmental degradation from illegal dumping; legislative mandate to ensure proper waste management. The proposed Regional Waste Transfer Station (WTS) at eMbalenhle will serve as a central point for receiving approximately 260 m3 per day of general domestic waste, small-quantity building rubble, and garden waste from eMbalenhle, Charl Cilliers, Evander, Kinross, Trichardt, and surrounding areas. Environmental requirements include: Geotechnical Investigations; Air Quality and Noise Impact Assessment; Stormwater Management Plan (including leachate management); Traffic Impact Assessment; Review of all environmental authorisations obtained (EIA and WULA already authorised) and advice on further authorisations required; Identify, scope, and complete all necessary applications and processes to support GLM in acquiring required authorisations. Socio-economic and cost-benefit analyses must address social aspects, gender, climate change, and environmental impact using indicators such as Economic Net Present Value (ENPV), Economic Rate of Return (ERR), and Cost-Effective Ratios (CER).

IDC’s email servers are configured to receive emails with sizes up to 50MB. IDC will not be held responsible for: bid responses sent to incorrect email addresses; bid responses being inaccessible due to non-standard electronic file formats; security breaches and unlawful interception of tender/bid responses by third parties; bid responses received late due to IT network congestion/technical challenges; bid responses exceeding 50MB file size limit. Only responses received via the specified email address will be considered. Complete bid responses must be received by the closing date and time. Late or incomplete bids will be disqualified. Amended bids must be marked 'Amendment to bid' and received before the closing date/time. Bidders must check page numbers to ensure none are missing or duplicated. Tax affairs with SARS must be in order; written confirmation required. Prime Contractor Rule: If using subcontractors, the prime contractor must not hold a lower % of contract value than any subcontractor.

Evaluation occurs in three phases: Phase 1: Functionality (Minimum 70% required to proceed). Bids scoring below 70% are disqualified. Phase 2: Technical/Functionality Evaluation. Phase 3: Preference Point System (80/20 System). Specific Goals: Black ownership: 100% black-owned entities score 10 points; 51%-99.99% black-owned entities score 4 points. Total points: 20. Contract awarded to the highest-scoring bidder unless objective criteria justify otherwise.