Provision of data archiving appliance and infrastructure for TRANSNET soc ltd (3-Year contract)

Transnet SOC Ltd registered office: 49th Floor, Carlton Centre, 150 Commissioner Street, Johannesburg 2001. Registration No: 1990/000900/30.

Returnable Documents: A signed Non-Disclosure Agreement (NDA) must accompany the bid. Requirements: - The NDA must be fully completed, signed by an authorised director, and include the company name as per the RFP response. - Maintain a written record of all Confidential Information received, copies made, and their locations. - Upon written demand from Transnet, return all written Confidential Information (including copies) within 7 days. - Provide a director-signed certificate confirming destruction/expunging of digital copies.

Mandatory Compliance: - Sign the Transnet Non-Disclosure Agreement (NDA) as part of the bid submission. - Comply with South African privacy protection laws (Section 14 of the Bill of Rights). - Implement technical and organisational measures to prevent unauthorised data processing, loss, or damage. - Ensure all Agents (directors, employees, contractors, sub-contractors, etc.) involved in the bid adhere to confidentiality obligations.

Submit bids electronically via the Transnet e-Tender Submission Portal (transnetetenders.azurewebsites.net) by the specified closing date and time. Late submissions are disqualified. Use only official Transnet bid forms/formats; non-compliance may lead to rejection. If space is insufficient, additional information may be submitted on company letterhead but must be cross-referenced in the RFX. All returnable documents listed in the RFX must be submitted; failure to submit mandatory documents will result in disqualification. Any alterations to bid prices must be initialled by the signatory. If samples are required, they must be marked with the bidder’s name, address, bid number, and item number, and submitted by the closing date. Non-submission of samples may lead to rejection.

Scope: Provision of a data archiving appliance and infrastructure for a 3-year period. Goods must be NEW (unused, not second-hand or reconditioned). Delivery basis: Delivered Duty Paid (DDP, latest ICC Incoterms) to the specified destination in South Africa, unless otherwise stated. Lead time must include all non-working days, holidays, and periods for stocktaking or plant repairs. Local supplies: Prices quoted on a Delivered RSA named destination basis. Imported supplies: Prices quoted on a Delivered Duty Paid basis. Contract quantities are estimates; Transnet reserves the right to order only what is operationally required. Supplier must be able to meet emergency demands at short notice or risk Transnet sourcing elsewhere. Drawings or specifications required by the bid must be submitted by the closing date; non-receipt may disqualify the bid. Foreign specifications (other than British/American standards) require translated copies and full details of any departures or variations.

Pricing must be in South African Rand (ZAR) unless explicitly permitted otherwise. Prices quoted subject to confirmation will not be considered. VAT must be included and shown separately for local supplies (manufactured, produced, or assembled in South Africa) or imported supplies already in transit. For foreign services, VAT applies only to the local portion (commission). Payment terms: Follow the Terms and Conditions of Contract. Alternative payment or financing proposals may be submitted but must include full details and financial merits; primary submission must strictly comply with standard payment terms. Conditional discounts are calculated from the date Transnet receives the supplier’s correct month-end statement and tax invoice. Advance payments may require a guarantee. Foreign currency payments require South African Reserve Bank approval. Transnet prefers Rand-based agreements and may request forward exchange cover for foreign currency portions to mitigate currency fluctuation risks.

Bidders must not be listed on National Treasury’s Register of Tender Defaulters or List of Restricted Suppliers. Foreign bidders must provide a Power of Attorney for South African representatives, complying with Rule 63 of the Uniform Rules of Court. The Power of Attorney must: (a) authorise the representative to sign contracts and choose domicilium citandi et executandi, (b) be signed under the same title as used in the bid, and (c) include a certified copy if it covers general matters. Security (Deed of Suretyship) may be required for contract fulfilment, furnished by an approved South African financial institution (bank, building society, insurance, or guarantee corporation) within 30 calendar days of acceptance. Failure to provide security may result in contract cancellation. Bidders must disclose full names of directors, members, partners, or individuals as applicable. Copyright and intellectual property rights for submitted documents are governed by Transnet’s Terms and Conditions of Contract. If the bidder is a foreign principal, written proof of authorisation for the South African representative or agent must be submitted; failure to do so will disqualify the bid.

Report dishonest, fraudulent, or corrupt behavior by Transnet employees to: - A senior Transnet official/employee, or - Transnet’s Tip-Off Anonymous hotline: 0800 003 056 (confidentiality guaranteed).

Bidders must: - Read and certify in the RFX Declaration Form that they have acquainted themselves with and agree to the Integrity Pact. - The Integrity Pact will automatically form part of the final contract with the successful bidder. - Submit all required returnable documents as specified in the RFP (exact list not provided in this document). - Ensure bids are submitted independently without consultation, communication, or agreement with competitors (except for joint ventures/consortia). - Disclose bid terms only after official bid opening or contract award.

Bidders must comply with the following: - Sign and adhere to the Integrity Pact as part of vendor registration and bidding. - Zero Gifts Policy: No gifts, favors, or benefits may be offered to Transnet employees. - No bribery, corruption, collusion with competitors, or anti-competitive practices (e.g., price-fixing, market allocation). - No misrepresentation of facts or submission of false/forged documents. - Disclose any conflicts of interest (e.g., family, business, or social relationships with Transnet employees) in the RFX Declaration Form or notify Transnet immediately in writing. - Uphold the 10 principles of the United Nations Global Compact (Human Rights, Labour, Environment, Anti-Corruption). - Foreign bidders must disclose South African agents/representatives; South African bidders must disclose foreign principals. - Must not subcontract to restricted suppliers or entities on National Treasury’s Register of Tender Defaulters or List of Restricted Suppliers. - Previous transgressions (e.g., corruption, fraud, Competition Act violations) in the last 5 years must be declared. - Must not engage in bad-faith litigation against Transnet. - Must not withdraw bids in bad faith after closing date or refuse to sign contracts post-award. - Must deliver as per agreed contract conditions.

Submit via the Transnet eSupplier Portal. Process: 1) Log in and locate the tender under the 'Open Tender' tab. 2) Click 'View details' and confirm intent to bid. 3) Upload all required documents under the 'Mandatory', 'Essential', 'Non-essential', and 'Other' tabs. 4) Complete the 'Pricing Schedule' tab with accurate pricing for all line items and submit. 5) Upload the scorecard under the 'Scorecard' tab with supporting comments. 6) Finalize submission via 'My Intents' > 'View detail' > 'Submit Tender Document' > 'Submit Application'. Disqualification risk: Failure to upload all mandatory/essential documents or incomplete pricing/scorecard submissions.

Scope: Provision of a data archiving appliance and infrastructure for a 3-year period. Deliverables: Fully functional archiving solution with associated infrastructure. Requirements: Suppliers must demonstrate technical capability to deliver, implement, and maintain the solution for the contract duration. Portal usage is mandatory for all bid-related activities, including registration, document submission, and contract management.

Mandatory compliance: 1) Valid South African VAT number and uploaded VAT certificate. 2) B-BBEE Affidavit/Certificate with: B-BBEE Level, Date of Issue, Date of Expiry, Issuing Authority, Black Youth Ownership %, Black Woman Ownership %, BEE Vendor Class. 3) Confirmation via radio button selection if the business is a Value-Adding Enterprise or Empowering Supplier. 4) CIPC company registration details (Trading Name, Company Registration Number, Year of Incorporation). 5) Transformation information must be completed in the portal.

The closing date for the RFP is 2026-05-29T14:00:00.000Z. Other important dates, such as the deadline for clarification questions or the date for the compulsory briefing, are not stated in the available document text.

The contact information for the SCM or technical contacts is not provided in the available document text.

The document does not provide detailed submission guidelines. Bidders should prepare their proposals in accordance with the requirements outlined in the RFP document. The bidder should be present when the goods are delivered to help with logistics and to help verify that all goods have been received and that nothing is delivered shortly.

The evaluation criteria are not stated in the available document text. However, the RFP document outlines the technical requirements and specifications for the proposed solution, which may be used as a basis for evaluation.

The technical specifications for the proposed solution are outlined in the RFP document, including the requirements for hardware, software, and services. The bidder must design and commission the solution based on an on-premise architecture that enables unified management and deployment of the data centre to ensure its consistency and scalability.

The financial requirements, including the pricing format and payment terms, are not stated in the available document text.

The compliance requirements, including CSD, tax, B-BBEE, and CIDB, are not explicitly stated in the available document text. However, the RFP document outlines the technical requirements and specifications for the proposed solution, which may include compliance with relevant laws and regulations.

Closing date: 29 May 2026, 14:00. Briefing session: 15 May 2026, 10:00 via Microsoft Teams.

Contact person: Sithokozile Ndaba, Email: [email protected]

Bids must be submitted via Transnet's e-tender submission portal. The closing date is 29 May 2026 at 14:00. A non-compulsory briefing session will be held on 15 May 2026 at 10:00 via Microsoft Teams. Bidders should ensure electronic bid submissions are submitted at least a day before the closing date.

The evaluation process consists of three stages: administrative responsiveness, technical evaluation (minimum threshold of 75%), and final weighted scoring (price and specific goals).

The solution must provide on-premises long-term archive storage with a minimum of 34PB effective capacity, support synchronous and asynchronous replication, and have built-in backup/archive software.

Prices must be quoted in South African Rand, inclusive of VAT. The bid validity period is 180 business days from the closing date.

Bidders must comply with tax obligations and submit a unique personal identification number (PIN) issued by SARS. B-BBEE status level verification certificates or sworn affidavits are required.

Scope: Supply and provision of data archiving appliance and infrastructure for a 3-year period. Deliverables and technical specifications are detailed in Schedule 1 (Schedule of Requirements/Work Orders). Performance must meet Transnet’s technical, functional, and railway safety requirements where applicable. Supplier must: ensure full compliance with all specifications; provide necessary documentation (e.g., drawings, test results, prototypes); and grant Transnet access to review safety-related activities and coordination. Goods must adhere to railway safety regulations as per the National Railway Safety Regulator Act.

Pricing must be submitted in ZAR, inclusive and exclusive of VAT. Payment terms: 30 calendar days from receipt of a valid, undisputed Tax Invoice and supporting documentation. Price adjustments may be negotiated based on market conditions, costs, or specification changes. Supplier must: maintain accurate cost records for audit purposes; ensure all invoices comply with Section 20 of the VAT Act; and adhere to Incoterms (if applicable) as stipulated in Schedule 1. Penalties apply for non-compliance with pricing, delivery, or service level agreements. Direct payments to subcontractors may be made by Transnet under specific conditions (e.g., undisputed invoices, written confirmation from Supplier).

Mandatory: Valid B-BBEE Verification Certificate (must remain valid for the contract duration; annual updates required by March each year). Tax compliance: Valid Tax Clearance Certificate and adherence to Income Tax Act, VAT Act, and other tax legislation (e.g., PAYE). Local Content: Compliance with National Treasury’s local content requirements (if applicable), including submission of Declarations C, D, and E. Subcontracting: Maximum 25% of contract value may be subcontracted to enterprises with equal or higher B-BBEE status (exceptions for Exempted Micro Enterprises (EMEs) with proven capability). CIDB registration may be required for construction-related aspects. Supplier must comply with Transnet’s Supplier Integrity Pact (anti-corruption, transparency, no bribery). Environmental compliance: Adherence to all applicable environmental laws, sound environmental practices, and an environmental management policy. Railway Safety: Compliance with National Railway Safety Regulator Act where applicable; subcontractors must also meet safety and B-BBEE requirements. Additional: Supplier must ensure all certifications (e.g., B-BBEE, tax) remain valid and provide underlying B-BBEE data upon request within 30 days.