Construction of a new fire station building and ancillary facilities for TRANSNET national ports authority (phase 2a)

Closing date for submissions: 26 June 2026 at 16:00. Contractor Documentation Register (CDR) must be submitted within 2 weeks of the Contract kick-off meeting, unless otherwise indicated. As-Built documentation must be submitted only after practical completion, with finalization periods as specified in the CDR.

All submissions must be made to Document Control, who will distribute to the relevant Project Manager. The submission address will be specified in the Contract. For additional information, refer to the Project Manager or Document Control as outlined in the Contract. Prepared By: Janine Petersen, Lead Document Controller, Date 07 May 2025. Reviewed By: Cliff Phakathi, Acting Executive Manager Technical Support Services, Date 08 May 2025. Approved By: Thamsanqa Kunene, Acting General Manager Infrastructure, Date 20/02/2025. Association of South African Quantity Surveyors, P.O. Box 3527, Halfway House, 1685. Telephone (011) 315 4140. E-mail: [email protected].

All documentation must be submitted under cover of a Contractor’s Transmittal Note, including contract references, document numbers, revision numbers, titles, and a chronological listing of transmitted documents. Documentation for different purposes must be sent on separate Transmittal Notes. Submissions will be rejected if this requirement is not met. Electronic submissions must not exceed 6 MB per email and must include the Transmittal Note as an attachment. Email subject fields must include: contract number, contract description, and description of documentation transmitted. Hard copies may be required as specified in the Contractor Documentation Register (CDR). All submissions must be made to Document Control, who will distribute to the relevant Project Manager. Required formats and quantities are specified in the CDR, with typical examples including: Pre-Construction (hard copy and PDF), Construction (hard copy and PDF), As-Built Red Lined (normally 3 hard copies), and Certified As-Built/Final (hard copies and shared link with PDF and native files).

Contractor must submit the Contractor Documentation Register (CDR) within 2 weeks of the Contract kick-off meeting, unless otherwise indicated. All documentation must be submitted under cover of a Contractor’s Transmittal Note, with separate Transmittal Notes for different purposes. Electronic submissions must not exceed 6 MB per email and include the Transmittal Note. Hard copies may be required as specified in the CDR. Required formats and quantities are specified in the CDR, with typical examples including Pre-Construction, Construction, As-Built Red Lined, and Certified As-Built/Final submissions.

Documentation will be evaluated based on compliance with the Contractor Documentation Register (CDR) and the quality standards outlined in ISO 9001:2015. The Project Manager will use the Squad Check Form (DOC-FAT-0002) to assign review codes (C1 to C4) to submissions. Documentation must meet the technical and deliverable requirements specified in the CDR and must be submitted on time. Revisions must address all comments and be resubmitted until a C1 (Accepted) status is achieved.

The scope involves the construction of a new fire station building and related ancillary facilities in the Port of Port Elizabeth. Contractor must prepare, submit, and manage all technical and deliverable documentation as detailed in the Contractor Documentation Register (CDR). Documentation must interface with multiple disciplines including Quality, Health & Safety (HS), Environmental (ENV), Construction, and Engineering. High-quality documentation must be supplied within the timeframes defined in the Works Information, CDR, and Contract. Key standards include: ISO 9001:2015 (Quality Management Systems), SANS 10111 (Code of Practice for Engineering Drawings), and SANS 10143 (Building Drawing Practice). All drawings and documents must include: Project Name and Number, Contract Number, Equipment Tag Numbers (if applicable), Manufacturer’s model/type (if applicable), Contractor’s official name and reference number, Project Document or Drawing Number, Electronic File Name, identification and signatures of Originator/Checker/Approver, complete descriptive title, revision, and date. As-Built documentation must reflect the same level of detail as the original and include all deviations or changes from approved AFC documents.

Documentation must be managed and submitted electronically, unless otherwise specified. Drawings and documents with multiple sheets must be compiled as sets with proper indexing and identification. Each document must include specific details: Project Name and Number, Contract Number, Equipment Tag Numbers, Manufacturer’s model/type, Contractor’s official name and reference number, Project Document or Drawing Number, Electronic File Name, signatures, complete descriptive title, revision, and date. Acceptable file formats include AutoCAD (DWG), PDF, MS Excel, MS Word, and others as listed. Native files must be clean and free of extraneous fonts/styles. Security measures include virus protection and prevention of unauthorized editing. Documentation numbering is assigned by Document Control and must be used exactly as provided. Revision blocks must be completed fully, with clear indication of changes. As-Built/Final revisions must be prepared and submitted as specified.

Quality management requirements include compliance with ISO 9001:2015 (Quality Management Systems Requirements), SANS 10111 (Code of Practice for Engineering Drawings), and SANS 10143 (Building Drawing Practice). All documentation must be controlled, with revisions and distributions recorded to ensure traceability. The Contractor must maintain an internal Document Control Process to manage all submissions and ensure accountability. Documentation must be reviewed and accepted by the Project Manager via Document Control.

B-BBEE Minimum Level: 1. Contractor must comply with all relevant standards and procedures, including ISO 9001:2015, SANS 10111, and SANS 10143. Contractor must maintain an internal Document Control Process to ensure traceability and accountability for all submitted information. Sub-Contractors must also comply with the Standard and submit their data via the Contractor. All documentation must be controlled, with revision and distribution recorded to ensure Project Team Members have the current revision.

References are made to South African National Standards (SANS) for materials and methods. Descriptions in bills of quantities should be abbreviated using the provided preambles. Specific choices are made for materials and workmanship; any required changes should be referred to in Supplementary Preambles. Concrete, formwork, and reinforcement specifications are based on SANS 1200G. Roof coverings and structural steelwork have limited content in the Model Preambles; additional details must be included in Supplementary Preambles.