For the provision of preventative, corrective and emergency plus minor new wo...

Employer's Agent (Senior Procurement Officer): Oscar Mhlanga. Address: 202 Anton Lembede Street, Durban. Email: [email protected]. Tender documents downloadable from National Treasury eTender Portal (www.etenders.gov.za), CIDB website, and Transnet website (https://transnetetenders.azurewebsites.net — use Google Chrome). Fraud/corruption reporting: Tip-Offs Anonymous 0800 003 056 or [email protected].

Submission channel: Transnet e-Tender Submission Portal (https://transnetetenders.azurewebsites.net). Bidders must register on the Transnet eSupplier Portal (https://esupplierportal.transnet.net/portal/), log an intent to bid, and upload all documents electronically. No paper submissions accepted. Pricing must be completed in the portal; no paper pricing schedule will be accepted. Maximum 30 MB per upload; multiple uploads permitted. Submissions must be made at least one day before closing to allow for technical issues. Late submissions will not be accepted. Each company must use its own registered profile; no bidding through another company's profile. Joint ventures may submit through any JV partner's profile. Returnable documents (all mandatory unless noted):

• Certificate of attendance at compulsory clarification meeting (T2.1.1)
• Valid CIDB certificate grading 7GB or higher (T2.1.2)
• Project manager BSc Engineering in Electrical, Civil or Mechanical (T2.1.3)
• Trade test certificate for Plumbing Artisan (T2.1.4)
• Trade test certificate for Electrician Artisan (T2.1.5)
• Trade test certificate for Refrigeration or Airconditioning Artisan (T2.1.6)
• Proof of valid registration as Electrical contractor with Department of Labour (may be subcontracted) (T2.1.7)
• Valid COID-A letter of good standing from Department of Employment and Labour (T2.1.8)
• Management and CVs of key persons (T2.2-9)
• Quality Plan (T2.2-10)
• Company previous experience (T2.2-11)
• Method Statement for General Building maintenance works (T2.2-12)
• Health and Safety Plan for General Building/Civil maintenance works (T2.2-13)
• Authority to submit tender (T2.2-14)
• Record of addenda (T2.2-15)
• Schedule of proposed sub-contractors (T2.2-16)
• Letter(s) of Good Standing with Workmen's Compensation Fund (T2.2-17)
• RFP Clarification request form (T2.2-18)
• Non-Disclosure Agreement (T2.2-19)
• RFP Declaration Form (T2.2-20)
• RFP Breach of Law declaration (T2.2-21)
• Certificate of Acquaintance with Tender Document (T2.2-22)
• Service Provider Integrity Pact (T2.2-23)
• Supplier Code of Conduct (T2.2-24)
• Two years audited financial statements (T2.2-25)
• Compulsory Enterprise Questionnaire (T2.2-26)
• Specific Goals Points Claim Form (T2.2-27)
• Form of Offer and Acceptance (C1.1)
• Contract Data (C1.2)
• Forms of Securities (C1.3)
• Pricing Instructions and Price List (C2.1, C2.2 — must be filled on TDPS system)
• Service Information/Scope of Works (C3.1)

Disqualification risks: missing or unsigned mandatory returnable documents; submission after closing time; bidding through another company's profile; failure to attend compulsory clarification meeting; failure to meet CIDB grading or key personnel requirements.

Evaluation procedure: Functionality (minimum 80 points) → Price and Preference (80/20 system for tenders ≤ R50 million). Only bidders meeting the 80-point functionality threshold proceed to price/preference evaluation. Functionality scored by at least three evaluators and averaged across five criteria:

1. Management and CVs of Key Persons (T2.2-9) — points for Project Manager maintenance experience (1 yr = 20, 3 yrs = 3, >3–5 yrs = 4, >5–8 yrs = 5, >8 yrs = 5) and each artisan (Electrician, Plumbing, Air-Conditioning/Refrigeration) post-trade-test experience on same scale.
2. Quality Plan (T2.2-10) — 0 points if none; 2 points for 1–3 key elements; 4 for 4 elements; 6 for 5 elements; 8 for all 6 elements (Quality Policy, Quality Manual, Organisational Structure & Responsibility, Internal Process, Continuous Improvement, Document Control); 10 points if ISO 9001 accredited.
3. Company Previous Experience (T2.2-11) — 0 for no evidence; 5 for 3 similar projects; 10 for 5; 15 for 8; 20 for >8. Similar projects = general building/infrastructure maintenance (electrical, plumbing, general building). Proof required on client letterhead (award/reference letter or contract with contact details, project title, description).
4. Method Statement for General Building Maintenance Works (T2.2-12) — 0 if missing or irrelevant; 8 points for covering 1–2 key elements; 15 for 3–4; 23 for 5–6; 30 for all 7 (Health & Safety including PPE, Maintenance approach, Quality control, Quality assurance, Applicable Standards & regulations, Compliance to maintenance schedules, Compliance to KPIs).
5. Health and Safety Plan for General Building/Civil Maintenance Works (T2.2-13) — scoring detail truncated in source; plan must address general building/civil works.

Gatekeeper (mandatory) requirements — failure to provide any disqualifies the bid: valid CIDB 7GB or higher; Project Manager BSc Engineering (Electrical/Civil/Mechanical); Plumbing, Electrician, Refrigeration/Airconditioning trade test certificates; Electrical contractor registration with Dept of Labour (may subcontract); COID-A letter of good standing; attendance certificate for compulsory clarification meeting.

Preference points: 80/20 system; up to 20 points for B-BBEE status (zero if no valid certificate/sworn affidavit). Transnet may audit B-BBEE scorecard components at any stage.

Scope: Preventative, corrective, emergency and minor new works for Electrical Lights and Power, Civil, General Building, and Plumbing services for Transnet Property in Pietermaritzburg and surrounding areas, on an as-and-when-required basis for 24 months. Service classification: Complex work (higher skills, greater resources, not well-defined inputs/outputs). Key personnel requirements (mandatory):

• Project Manager: BSc Engineering in Electrical, Civil or Mechanical.
• Electrician Artisan: valid trade test certificate.
• Plumbing Artisan: valid trade test certificate.
• Refrigeration/Airconditioning Artisan: valid trade test certificate.
• Electrical Contractor registration with Department of Labour (may be subcontracted).

Functionality evaluation demands demonstrated maintenance experience in general building/infrastructure works (electrical, plumbing, general building) for Project Manager and each artisan. Method statement must cover seven key elements: health & safety (including PPE), maintenance approach, quality control, quality assurance, applicable standards & regulations, compliance to maintenance schedules, compliance to KPIs. Quality Plan must address six elements (policy, manual, organisational structure, internal process, continuous improvement, document control) or hold ISO 9001 accreditation. Health and Safety Plan specific to general building/civil maintenance works required. Company must show track record of similar projects (minimum 3 for lowest functionality score).

Pricing: electronic submission via Transnet Digital Procurement System (TDPS) Supplier Submission Portal; no paper pricing schedule accepted. Price List (C2.2) must be completed on the TDPS system. Pricing Instructions (C2.1) form part of the returnable documents. Tender validity: 12 weeks from closing date; extension possible on same terms. Transnet reserves the right to go to open market if quoted rates deemed unreasonable. No changes to tender rates accepted after closing date. Transnet may request audited financial statements for due diligence. Two years audited financial statements required as returnable document (T2.2-25). Forms of Securities (C1.3) required. No specific bond/guarantee amounts or payment terms stated in extracted text.

Mandatory compliance documents:

• Valid CIDB certificate grading 7GB or higher (or capable of registration prior to evaluation). Joint ventures: every member CIDB-registered; lead partner within one grade of required designation; combined grading meets 7GB or higher; certified JV agreement required.
• Project Manager: BSc Engineering (Electrical/Civil/Mechanical) with professional registration certificate attached.
• Trade test certificates: Plumbing Artisan, Electrician Artisan, Refrigeration/Airconditioning Artisan.
• Electrical Contractor registration with Department of Labour (may subcontract).
• Valid COID-A letter of good standing from Department of Employment and Labour.
• Certificate of attendance at compulsory clarification meeting.
• Valid Tax Clearance Certificate (SARS) and TCS PIN for verification.
• Valid B-BBEE certificate (SANAS-accredited) or sworn affidavit (EME/QSE ≥51% black ownership).
• Proof of CSD registration (supplier number and unique registration reference).
• Letter of Good Standing with Workmen's Compensation Fund (each JV member if new JV).
• Not listed on Register of Tender Defaulters (Prevention and Combating of Corrupt Activities Act) or Transnet/National Treasury restricted lists.
• Completed Compulsory Enterprise Questionnaire (T2.2-26) with no conflicts of interest.
• RFP Declaration Form (T2.2-20), Breach of Law declaration (T2.2-21), Non-Disclosure Agreement (T2.2-19), Service Provider Integrity Pact (T2.2-23), Supplier Code of Conduct (T2.2-24), Certificate of Acquaintance with Tender Document (T2.2-22).
• Specific Goals Points Claim Form (T2.2-27).
• Authority to submit tender (T2.2-14), Record of addenda (T2.2-15), Schedule of proposed sub-contractors (T2.2-16).
• Two years audited financial statements (T2.2-25).