Supply of etap software license for TRANSNET port terminals (3-Year contract)

Direct all queries to the contact person listed in the RFX document. After the closing date, only the listed contact person may be engaged. Unauthorised communication with Bid Adjudication Committee members or Transnet officials during the evaluation period is prohibited. The delegated individual for authorisation is Sisi Ntombela.

Submit bids electronically via the Transnet e-Tender Submission Portal (transnetetenders.azurewebsites.net) before the closing date and time. Late submissions are automatically disqualified. Use only official Transnet bid forms and formats; non-compliance may lead to rejection. All returnable documents listed in the RFX must be submitted with the bid—failure to submit mandatory documents results in disqualification. If additional space is needed, supplementary information may be submitted on company letterhead but must be cross-referenced in the RFX. All alterations to bid prices must be initialled by the signer of the bid documents. No bid fees apply; documents are downloadable from www.etenders.gov.za or www.transnet.net. Clarifications must be uploaded to the portal or directed to the contact person listed in the RFX. Unauthorised communication with Transnet officials or Bid Adjudication Committee members during the evaluation period may disqualify the bid.

Scope: Provision of an ETAP software license for Transnet Port Terminals (TPT) for a 3-year period. Goods must be NEW (unused, not second-hand or reconditioned). Pricing basis: Local supplies must be quoted on a Delivered RSA named destination basis; imported supplies on a Delivered Duty Paid (DDP) basis per the latest ICC Incoterms. Lead time for delivery must include all non-working days, holidays, and periods for stocktaking or plant repairs. Contract quantities are estimates; Transnet reserves the right to order only as needed for operational requirements. Emergency demands may require short-notice delivery; failure to meet critical deadlines may result in Transnet sourcing elsewhere. If samples are required, they must be marked with the bidder’s name, address, bid number, and bid item number, and submitted by the closing date. Transnet may retain samples for quality checks without payment.

Pricing must be in South African Rand (ZAR) unless otherwise permitted in the RFX. Prices quoted subject to confirmation will not be considered. VAT must be included and shown separately on tax invoices for local supplies (manufactured, produced, or assembled in South Africa, or imported supplies held in South Africa). For foreign services, VAT applies only to the local commission portion. Payment terms are governed by the Terms and Conditions of Contract; alternative payment or financing proposals may be submitted but must include full details and financial merits. Conditional discounts are calculated from the date Transnet receives the correct tax invoice. Advance payments may require a guarantee. Foreign currency payments require South African Reserve Bank approval. Transnet prefers Rand-based agreements and may request forward exchange cover for foreign currency portions to mitigate currency fluctuation risks.

Bidders must not appear on National Treasury’s Register of Tender Defaulters or List of Restricted Suppliers. Foreign bidders must provide written proof of authorisation for South African representatives or agents. A Power of Attorney complying with Rule 63 of the Uniform Rules of Court must be furnished if the bid is submitted by a representative or agent. Successful bidders must provide a Deed of Suretyship from an approved South African financial institution (bank, building society, insurance, or guarantee corporation) within 30 calendar days of acceptance; failure may result in contract cancellation. Contracts are governed by South African law, and bidders must specify a domicilium citandi et executandi in South Africa. Companies must list all directors; close corporations must list all members; partnerships or individuals must provide full names. Export licences may be required for imported goods, and the supplier or manufacturer must apply for such licences if necessary.

Returnable Documents: Not explicitly listed. Bidders must submit all required forms and supporting documentation as per the RFP instructions. Ensure completeness to avoid disqualification.

Scope: Supply, installation, testing, and support of the latest ETAP software license (standalone preferred, network as fallback) with unlimited bus capacity for 1-3 years. Key Requirements: 1) Provide ETAP software with all design modules, including Load Flow, Short Circuit, Arc Flash, Harmonics, Ground Grid, Cable Sizing, Battery Sizing, Renewables, HVDC, and Protection. 2) Collaborate with Transnet’s ICT department for installation and testing. 3) Include standard support for the license duration, with an annual extension option for standalone licenses. 4) Deliver accredited/ETAP-approved formal training for four Transnet personnel on all modules. Priority: Standalone license quotes are evaluated first; network license quotes are considered only if standalone is unavailable.

Pricing: Submit separate quotes for standalone and network (LAN) licenses, both with standard support for 1-3 years. Standalone license must include an option for annual support extension. Ensure pricing aligns with the latest ETAP commercial SA offerings. Bus level must be unlimited.

Closing date: 29 May 2026 at 12:00. Bid validity period: 180 business days from closing date. Clarification deadline: Submit RFP Clarification Request Form to [email protected] by 12:00 on 26 May 2026. No briefing session will be held.

SCM/Technical Contact: Sisi Ntombela. Telephone: 011 308 2358. Email: [email protected]. Submission Portal: https://transnetetenders.azurewebsites.net. Complaints: Email [email protected]. Outcome publication: National Treasury e-Tender Portal (www.etenders.gov.za) and Transnet website within 10 days of award.

Submit bids electronically via the Transnet e-Tender Submission Portal (https://transnetetenders.azurewebsites.net). Follow these steps: (1) Register or sign in on the portal. (2) Log intent to bid by toggling the 'Log an Intent' button. (3) Upload all bid documents against the tender, with a maximum of 30MB per upload (multiple uploads allowed). (4) Ensure all returnable documents (Section 5) are completed, signed, stamped, and dated. (5) Submit at least one day before the closing date to avoid technical issues. Late submissions will not be accepted. Each bidder must use its own registered company profile; no submissions on behalf of other entities are allowed. Joint Ventures may submit under one party’s profile but must include a signed JV agreement or written confirmation of intent. Disqualification risks: (a) Failure to submit mandatory returnable documents by the deadline. (b) Submission via another bidder’s profile. (c) Non-compliance with signing/stamping requirements. (d) Collusion or canvassing Transnet officials during the bid process.

Evaluation is conducted in sequential stages. Stage 1: Test for Administrative and Substantive Responsiveness (pass/fail). Criteria include: (1) Timely submission. (2) Completion and return of all mandatory returnable documents (Section 5) by the deadline. (3) Validity of all returnable documents. (4) Bid signed by an authorised representative. (5) Compliance with general/legislative qualification criteria. (6) Inclusion of a priced offer. (7) Material compliance with scope/specifications. Failure in Stage 1 disqualifies the bid. Stage 2: Evaluation and Final Weighted Scoring (100 points total): (a) Price (80 points): Scored using the formula PS = 80 (1 − (Pt−Pmin)/Pmin), where Pt = bid price, Pmin = lowest acceptable bid price. (b) Specific Goals (20 points): Preference points awarded for B-BBEE compliance (submit valid B-BBEE certificate or sworn affidavit for EMEs/QSEs). Stage 3: Post-tender negotiation (if applicable) to achieve market-related pricing with top-ranked bidders sequentially. Stage 4: Award of business to the highest-scoring compliant bidder. Transnet reserves the right to conduct stages in parallel for efficiency.

Scope: Provision of an ETAP software license for Transnet Port Terminals (TPT) for a period of three (3) years. Primary option: ETAP New License (Standalone – Single Commercial SA, Unlimited Bus) for three years. Secondary option (if primary unavailable): ETAP New Network License (Subscription – Single Commercial SA, Unlimited Bus) for three years. Additional requirement: Online training for 4 users covering all modules. Deliverables: (1) Valid ETAP software license(s) as specified. (2) Online training access for 4 users. Service Provider Obligations: (1) Full responsibility for acts/omissions of all personnel. (2) Compliance with RFP requirements. (3) Submit environmental policies (waste disposal, recycling, energy conservation). Refer to Annexure A for detailed scope of work.

Pricing: (1) Quote in South African Rand (ZAR), inclusive of VAT. (2) Use the provided pricing schedule format strictly; deviations may disqualify the bid. (3) Prices must be firm and fixed for the contract duration. (4) Discounts, if offered, must be unconditional. (5) Pricing must be delivered basis to TPT HQ Durban. Payment Terms: (1) Annual price review required; benchmarking against lowest market price. (2) If prices exceed benchmark, Service Provider must match or better within 30 calendar days or risk contract termination. (3) Transnet may disclose contract value and duration publicly (National Treasury e-Tender Portal, JSE Debt Listing Requirements). Bonds/Guarantees: Not explicitly stated in the document.

Mandatory Compliance: (1) Tax Compliance: Submit valid Tax Compliance Status (TCS) PIN (via SARS e-Filing at www.sars.gov.za) or CSD number. Foreign suppliers with no local entity are exempt from CSD registration. (2) Central Supplier Database (CSD): Self-register on National Treasury’s CSD (https://secure.csd.gov.za/) unless a foreign supplier with no local entity. (3) B-BBEE: Minimum Level 1 B-BBEE compliance required. Submit valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs). (4) Employment Equity Act: Full compliance, including Section 53. (5) Legal: No material deviations from Transnet’s General Bid Conditions, Master Agreement, Supplier Integrity Pact, or Non-Disclosure Agreement. (6) Security Clearance: Successful bidder, personnel, and subcontractors may require CONFIDENTIAL/SECRET/TOP SECRET clearance. (7) Joint Ventures: Submit signed JV agreement or written confirmation of intent, including percentage split and responsibilities. (8) Returnable Documents: Submit all mandatory (Section 4, Section 5, Section 6, Section 7, Section 9) and scoring documents (e.g., B-BBEE certificate) by the deadline. (9) Disclosures: Declare any relationships with Domestic Prominent Influential Persons (DPIP) or Foreign Prominent Public Officials (FPPO). (10) Fronting: Due diligence may be conducted to detect fronting in sub-contracting arrangements.

Report dishonest, fraudulent, or corrupt behavior by Transnet employees to: - A senior Transnet official/employee, or - Transnet’s Tip-Off Anonymous hotline: 0800 003 056 (confidentiality guaranteed).

Bidders must: - Read the Integrity Pact document in full. - Certify in the RFX Declaration Form that they have acquainted themselves with and agree to its content. - Note that the Integrity Pact will automatically form part of the final contract with the successful bidder.

Bidders must comply with the following: - Sign and adhere to the Integrity Pact as part of vendor registration and bidding. - Uphold Transnet’s Zero Gifts Policy: No gifts, gratuities, favors, entertainment, loans, or anything of monetary value may be offered to Transnet employees or related parties. - Avoid all forms of corruption, including bribery, kickbacks, collusion, or anti-competitive practices. - Not misrepresent facts or submit false/forged documents. - Disclose any conflicts of interest (e.g., family, business, or social relationships with Transnet employees) in the RFX Declaration Form or notify Transnet immediately in writing. - Not subcontract to restricted suppliers or entities on National Treasury’s Database of Restricted Suppliers. - Ensure no previous transgressions (e.g., corruption, fraud, Competition Act violations) in the last 5 years with any public/private sector entity. - Uphold the 10 principles of the United Nations Global Compact (Human Rights, Labour, Environment, Anti-Corruption). - Foreign bidders must disclose South African agents/representatives; South African bidders must disclose foreign principals involved in the bidding process. - Provide a copy of the company’s code of conduct if requested by Transnet. - Independent bidding: No consultation, communication, or agreements with competitors regarding prices, market allocation, or bid terms. - Bids found suspicious may be reported to the Competition Commission or National Prosecuting Authority (NPA).

Scope: Provision of an ETAP software license for Transnet SOC Ltd (operating as Transnet Port Terminals) for a period of three (3) years.

• Deliverables: ETAP software license as per Schedule of Requirements/Work Orders.
• Standards: Must meet Transnet’s specifications and comply with railway safety requirements (National Railway Safety Regulator Act).
• Service Levels: Defined in the relevant schedule or Work Order, with performance audits possible.
• Intellectual Property: Foreground IP (developed under this agreement) vests in Transnet; Supplier retains Background IP but grants Transnet a royalty-free, non-exclusive license for the Permitted Purpose.
• Warranties: Supplier warrants the software is free of viruses, defects, and third-party IP infringements. Defects must be remedied within 30 days of notification.
• Disaster Recovery: Supplier must have tested and documented recovery arrangements to minimize disruption.

Pricing: Agreed fees for the ETAP software license as detailed in the Schedule of Requirements or Work Order.

• Payment Terms: Transnet pays upon receipt of a valid, undisputed Tax Invoice (VAT-compliant) with supporting documentation. Payment due within 30 calendar days of receipt.
• Price Adjustments: Subject to review as per Schedule of Requirements; negotiations commence 2 months prior to adjustment.
• Penalties: 10% of contract value for non-compliance with Service Level Agreements (SLA). Non-compliance penalties must be paid within 10 Business Days of invoice receipt.
• Reimbursements: Reasonable expenses (e.g., travel) may be reimbursed if pre-approved, compliant with Transnet policies, and supported by receipts.
• VAT: All prices must be indicated inclusive and exclusive of VAT, payable at the applicable rate in ZAR.
• Ownership: Supplier retains ownership of materials/equipment until full payment by Transnet.

B-BBEE: Supplier must submit annual B-BBEE status details (latest Codes of Good Practice) and proof thereof by March each year. Must notify Transnet of any changes in B-BBEE status or corporate restructuring impacting B-BBEE. Failure to provide B-BBEE data upon request constitutes a default.

• Tax Compliance: Supplier must comply with Income Tax Act, VAT Act, and other tax legislation (e.g., PAYE). Tax Clearance Certificate must be valid for the agreement's duration.
• Subcontracting: Requires Transnet’s prior written approval. Subcontracting >25% of contract value to enterprises with lower B-BBEE status is prohibited (unless subcontracted to an Exempted Micro Enterprise).
• Labour & Safety: Must comply with South African labour laws (e.g., Occupational Health and Safety Act) and Transnet’s Supplier Integrity Pact (anti-corruption, fairness, transparency).
• Environmental: Must comply with environmental legislation and demonstrate sound environmental performance.
• Insurance: Supplier must maintain adequate insurance (e.g., liability, theft, property damage) and provide annual proof to Transnet.
• Confidentiality: Strict adherence to POPIA (Protection of Personal Information Act) and confidentiality clauses. Personal information must be protected, and breaches must be reported immediately.
• Local Content: No explicit local content requirements stated, but B-BBEE and socio-economic obligations apply.
• CIDB/CIPC: Not explicitly mentioned; assume standard registration requirements for South African suppliers.