TRANSNET port terminals invites quotations for once-off repairs to a 15-ton overhead crane at the mha facility in richards bay. The scope includes work by an electrician, a lifting machinery inspector (lmi), and assistance, with mandatory technical certificates required. Bidders must submit electronically via the TRANSNET e-tender portal by 12:00 pm on 6 august 2026.
Key Requirements
Submit electronically via Transnet e-Tender Portal (transnetetenders.azurewebsites.net) before closing: 06 Aug 2026, 12:00 PM.
Mandatory documents: Electrician trade test certificate, LMI certificate (ECSA registered), and Company LME certificate (DOL) – missing any leads to disqualification.
Complete and submit all returnable documents (SBD1, Quotation Form, Specific Goals Claim, etc.) signed, stamped, and dated.
Provide lead time on company letterhead: 1-14 days (20 pts), 15-21 days (10 pts), 22+ days (0 pts).
Provide proof of experience: 4+ POs (50 pts), 2-3 (30 pts), 1 or none (0 pts).
Provide warranty/guarantee on company letterhead: >12 months (30 pts), 6-12 months (15 pts), <6 months (0 pts).
Must be registered on Central Supplier Database (CSD) and be tax compliant (submit TCS PIN or CSD number).
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
RFQPPA-150730 - RFQ to market - 15 Ton overhead crane repairs rev00.pdfReview complete
Description
Source: PPA-150730 - RFQ to market - 15 Ton overhead crane repairs rev00.pdf
Important Dates
03 Aug
2026
PUBLICATION
Tender Published
Tender was published
06 Aug
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
PPA-150730 - RFQ to market - 15 Ton overhead crane repairs rev00.pdf
Transnet Port Terminals is seeking quotations for once-off repairs to a 15-ton overhead crane at MHA in Richards Bay. The tender (RFQ PPA-150730) requires bidders to submit electronically via Transnet's e-Tender portal by 06 August 2026 at 12:00 PM. Evaluation includes administrative and substantive responsiveness, a mandatory technical threshold (minimum 80 points), followed by price (80 points) and specific goals (20 points) scoring. Bidders must provide an Electrician trade test certificate, a Lifting Machinery Inspector (LMI) certificate registered with ECSA, and a company LME certificate from the Department of Labour. The contract will be awarded based on the highest weighted score, subject to post-tender negotiations if pricing is not market-related.
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Bid-ready summary
The RFQ is for the provision of 15 ton overhead crane repairs at MHA for Transnet Port Terminals in Richards Bay, as a once-off service.
The work is to be performed by an Electrician, a Lifting Machinery Inspector (LMI), and assistance personnel.
Full specification is in the attached Scope of Work.
Important Dates
Source: PPA-150730 - RFQ to market - 15 Ton overhead crane repairs rev00.pdf (RFQ)
Closing date: 06 August 2026 at 12:00 PM.
Issue date: 03 August 2026.
Clarification deadline: Submit queries before 13:00 on 05 August 2026 via system and email.
Formal briefing: N/A (not applicable).
Contact Information
Source: PPA-150730 - RFQ to market - 15 Ton overhead crane repairs rev00.pdf (RFQ)
Submit queries before 13:00 on 05 August 2026 to [email protected] and on the system.
Unsuccessful bidders may request reasons from the contact person in SBD1.
Submission Guidelines
Source: PPA-150730 - RFQ to market - 15 Ton overhead crane repairs rev00.pdf (RFQ)
Submit electronically via the Transnet e-Tender Submission Portal (transnetetenders.azurewebsites.net) using Google Chrome.
Register/sign in on the portal, click 'ADVERTISED TENDERS', toggle 'Log an Intent', and upload bid documents against the specific tender.
Submit at least a day before closing to avoid internet/bandwidth issues; max 30MB per upload, multiple uploads allowed.
No late submissions accepted.
Complete and submit all mandatory returnable documents by closing date/time: Section 4 (Quotation Form), Electrician trade test certificate, Lifting Machinery Inspector (LMI) certificate, Company LME certificate.
Submit scoring returnable documents: B-BBEE certificate/sworn affidavit, Specific Goals claim form, Lead Time letter (company letterhead), Proof of Experience (previous POs), Warranty and guarantee confirmation.
Submit essential returnable documents: Section 1 (SBD1 Form), Section 5 (Certificate of Acquaintance), Section 6 (RFQ Declaration and Breach of Law Form), Section 7 (Specific Goals Points Claim Form), Section 8 (Certificate of attendance of compulsory RFQ Briefing - note briefing is N/A), Section 9 (Protection of Personal Information).
All returnable sections must be signed, stamped, and dated.
Failure to provide mandatory documents results in disqualification; missing scoring documents result in zero score for that criterion; missing essential documents may allow a further submission opportunity.
Do not include documents from other quotations; additional conditions must be in an accompanying letter.
Changes to submission after closing not considered.
Quotation is binding; exceptions must be clearly indicated.
Responses must not canvass Transnet officers between closing and award; collusion leads to disqualification.
Returnable Documents
Source: PPA-150730 - RFQ to market - 15 Ton overhead crane repairs rev00.pdf (RFQ)
Mandatory returnable documents (disqualification if missing): Section 4 (Quotation Form), Electrician trade test certificate, LMI certificate, Company LME certificate.
Scoring returnable documents (zero score if missing): B-BBEE certificate/sworn affidavit, Specific Goals claim form, Lead Time letter, Proof of Experience (POs), Warranty and guarantee confirmation.
Essential returnable documents (further opportunity if missing, then disqualification): Section 1 (SBD1), Section 5 (Certificate of Acquaintance), Section 6 (RFQ Declaration and Breach of Law), Section 7 (Specific Goals Points Claim Form), Section 8 (Certificate of attendance of compulsory RFQ Briefing - note briefing is N/A), Section 9 (Protection of Personal Information).
All returnable sections must be signed, stamped, and dated.
Evaluation Criteria
Source: PPA-150730 - RFQ to market - 15 Ton overhead crane repairs rev00.pdf (RFQ)
Evaluation follows a 7-step process: Step 1 (Administrative responsiveness), Step 2 (Substantive responsiveness), Step 3 (Minimum threshold - 80 points for technical criteria), Step 4 (Weighted scoring - Price 80, Specific Goals 20), Step 5 (Post tender negotiations if price not market-related), Step 6 (Objective criteria if applicable), Step 7 (Award).
Step 1: Bid lodged on time, all returnable documents completed and returned, documents valid, bid signed by authorised respondent.
Step 2: General/legislation criteria met, priced offer included (Section 4), material compliance with scope/specification.
Step 3 (Technical threshold - must pass to proceed):
Electrician trade test certificate (mandatory, auto-disqualification if missing).
Lifting Machinery Inspector (LMI) certificate registered under ECSA (mandatory, auto-disqualification if missing).
Company LME certificate issued by Department of Labour (DOL) for overhead crane repairs/load tests (mandatory, auto-disqualification if missing).
Lead Time (Delivery): 1-14 days = 20 points, 15-21 days = 10 points, 22+ days = 0 points. Must be on company letterhead.
Company Proof of Experience: 4+ proofs = 50 points, 2-3 proofs = 30 points, 1 or none = 0 points. Traceable previous POs for overhead crane repairs.
Warranty and guarantee: >12 months = 30 points, 6-12 months = 15 points, <6 months = 0 points. Must be on company letterhead.
Step 4: Price score formula: Ps = 80 x (1 - (Pt - Pmin)/Pmin). Specific Goals (20 points) per Section 7.
Step 5: If highest bidder's price not market-related, Transnet may negotiate sequentially with 1st, 2nd, 3rd ranked bidders or cancel.
Step 6: Objective criteria may justify award to non-highest scorer: skills transfer, ROI impact, supplier rotation, bidder not restricted, financial stability, due diligence, DPIP/FPPO relationships, reputational risks.
Step 7: Letter of Award issued, then contract concluded.
Technical scores rounded to 2 decimal places; pricing scores rounded to 2 decimal places.
Validity period: 180 business days from closing date.
Technical Specifications
Source: PPA-150730 - RFQ to market - 15 Ton overhead crane repairs rev00.pdf (RFQ)
Scope: Provision of 15 ton overhead crane repairs at MHA for Transnet Port Terminals in Richards Bay, once off.
Work includes repairs by an Electrician, Lifting Machinery Inspector (LMI), and assistance (as per Activity Schedule).
Refer to attached Scope of Work for full specification.
Service provider must have an Electrician trade test certificate for the individual performing work.
LMI must be registered under ECSA.
Company must hold a valid LME certificate from Department of Labour for overhead crane repairs and load tests.
Lead time for completion of repairs from receipt of PO must be committed on company letterhead.
Warranty on workmanship and parts must be provided on company letterhead.
Experience & Qualifications
Source: PPA-150730 - RFQ to market - 15 Ton overhead crane repairs rev00.pdf
Service provider must submit an Electrician trade test certificate for the individual performing work on the overhead crane.
Must submit a Lifting Machinery Inspector (LMI) certificate for an individual registered under ECSA.
Must submit a Company LME certificate issued by Department of Labour (DOL) authorizing overhead crane repairs and load tests.
Provide proof of experience: traceable previous purchase orders related to overhead crane repairs. Ideally 4 or more proofs; scoring: 4+ = 50 points, 2-3 = 30 points, 1 or none = 0 points.
Lead time commitment must be on company letterhead.
Warranty and guarantee confirmation must be on company letterhead.
Pricing Schedule
Source: PPA-150730 - RFQ to market - 15 Ton overhead crane repairs rev00.pdf
Pricing must be submitted in the prescribed Activity Schedule (Section 4) with items: Electrician (AU 1), Lifting Machinery Inspector (AU 1), Assistance (AU 1).
Prices must be in ZAR inclusive of VAT (15%).
Also insert prices on TDPS/new system.
Any disbursement not specifically priced will not be considered.
Deviation from pricing schedule may lead to disqualification.
Unconditional discounts only considered at final evaluation.
If price not market-related, Transnet may negotiate or cancel.
No mention of bonds, guarantees, or payment terms in the document.
Compliance Requirements
Source: PPA-150730 - RFQ to market - 15 Ton overhead crane repairs rev00.pdf (RFQ)
Must be registered on National Treasury's Central Supplier Database (CSD) - mandatory for award; foreign suppliers with no local entity exempt.
Tax compliance: Submit SARS Tax Compliance Status (TCS) PIN or printed certificate, or CSD number. Each party in JV/consortium/subcontract must submit separately.
B-BBEE: Submit valid B-BBEE certificate or sworn affidavit (as per DTIC guidelines). B-BBEE status level contributes 10 points; +50% Black Youth Owned Entities additional 10 points (Specific Goals).
Complete SBD1 Form (mandatory returnable).
Complete Specific Goals Points Claim Form (Section 7) to claim preference points.
Disclose any relationships with Transnet employees or DPIP/FPPO (Section 6).
Not listed on Register for Tender Defaulters or List of Restricted Suppliers.
Comply with Employment Equity Act (including Section 53).
Legal compliance with all applicable laws.
Security clearance may be required (CONFIDENTIAL/SECRET/TOP SECRET) - responsibility of successful bidder.
Proof of authority (e.g., company resolution) for signatory.
Foreign suppliers must complete questionnaire in SBD1.
B-BBEE Requirements
Source: PPA-150730 - RFQ to market - 15 Ton overhead crane repairs rev00.pdf (RFQ)
B-BBEE status level verification certificate or sworn affidavit must be submitted for compliance with B-BBEE Act.
Preference points: B-BBEE Status Level of Contributor (10 points), +50% Black Youth Owned Entities (10 points).
Total points for Price and Specific Goals must not exceed 100.
Failure to submit proof of specific goals means no preference points claimed.
B-BBEE certificate must remain valid for contract duration.
Health & Safety
Source: PPA-150730 - RFQ to market - 15 Ton overhead crane repairs rev00.pdf
The document does not specify explicit health and safety requirements beyond general legal compliance and security clearance.
Successful bidder and subcontractors may be required to obtain security clearance to CONFIDENTIAL/SECRET/TOP SECRET level.
Bidders must comply with all applicable national and local laws and regulations.
No specific OHS plan or HSE compliance details are provided in the RFQ.
Contractual Terms
Source: PPA-150730 - RFQ to market - 15 Ton overhead crane repairs rev00.pdf
Bidders must be familiar with and agree to Transnet's General Bid Conditions, Standard RFQ Terms and Conditions, Supplier Integrity Pact, and Non-disclosure Agreement.
Material deviations from standard terms may result in disqualification.
Successful bidder must complete Supplier Declaration Form for vendor registration.
Bidders must disclose any relationships with Transnet employees or DPIP/FPPO.
Bidders must certify no collusion, no involvement in drafting specifications, and no undisclosed relationships.
Bidders must not have been found guilty of serious breach of law in preceding 5 years.
Transnet may cancel contract and place bidder on restricted suppliers database for up to 10 years for incorrect information.
Bidders must maintain validity of all returnable documents for contract duration; failure may lead to termination.
Special Conditions
Source: PPA-150730 - RFQ to market - 15 Ton overhead crane repairs rev00.pdf (RFQ)
Bidders must complete RFQ Declaration and Breach of Law Form (Section 6) certifying:
Received all necessary information and responses to clarifications.
No additional information from Transnet sources other than designated contacts.
Compliance with Supplier Integrity Pact.
Fair and transparent process.
Disclosure of any family, business, or social relationships with Transnet employees/board members.
Disclosure of any former Transnet employees/board members in past 10 years.
Disclosure of any relationship that could unfairly advantage the bidder.
Bidders must complete SBD4 disclosure: whether bidder or directors/trustees/shareholders/members/partners are employed by the state; relationships with procuring institution employees; interest in other related enterprises.
Bidders must certify independence of bid, no collusion, no disclosure of terms to competitors, no involvement in drafting specifications.
Suspicious bids reported to Competition Commission and/or NPA; may be restricted for up to 10 years.
Requirements
Source: PPA-150730 - RFQ to market - 15 Ton overhead crane repairs rev00.pdf (RFQ)
Bidders must ensure compliance with tax obligations.
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