Supply, delivery, and maintenance of laundry chemicals and liquid dosing pumps for western cape health facilities (3-Year contract)

SCM/Procurement enquiries: Mr Johan Van Wyk, Tel: 021 834 9007, Email: [email protected]. Technical/specification enquiries: Mr Arthur Jantjies, Tel: 021 918 1702, Email: [email protected]; Mr Valdin Jooste, Tel: 021 933 0834, Email: [email protected]. Sample submission contact: Mr Phumezo Madikane or Ms Lynette Vearey, Tel: 021 933 0834/5/6, Tygerberg Laundry, Francie van Zijl Drive, Parow. General SCM email: [email protected].

Submit bids in sealed envelopes with bidder name, address, bid number (WCGHGC0358/1/2026), and closing date. Use official forms only—no re-typed documents. Original, signed documents required. Deposit in the bid box at Main entrance of Department of Health, Supply Chain Management Offices (M9 Building), Karl Bremer Hospital, c/o Mike Pienaar Boulevard & Frans Conradie Avenue, Bellville. Bid box open 07:00–16:00, Monday–Friday. Late bids rejected. Courier deliveries must be signed off or deposited by courier representative. No documents for other bids allowed in the same envelope. For bid box location assistance, contact Mr Johan Van Wyk at 021 834 9007 during office hours. Failure to complete/sign forms, certificates, or questionnaires may invalidate the bid. Samples must be submitted separately to Tygerberg Laundry by closing date/time. Attendance at compulsory site meetings (1 April 2026 at 10:00, Lentegeur Central Laundry; 2 April 2026 at 11:00, Hermanus Hospital) is mandatory—non-attendance disqualifies the bid.

Evaluation follows a three-stage process: (1) Mandatory compliance check: CSD registration (active and up-to-date), tax compliance (TCS PIN or CSD number), completed bid forms (WCBD6.1, WCBD4), and submission of required certificates (e.g., SANS-accredited lab test certificates for chemicals). Non-compliance disqualifies the bid. (2) Functionality/technical evaluation: Compliance with specifications (e.g., SANS 1044, SANS CKS 499, microbiological reports for non-SANS items), sample submission, and technical support capabilities (e.g., qualified technicians, training programs, dosing equipment maintenance). (3) Preference points: 80/20 or 90/10 system based on total bid value, using B-BBEE status from WCBD6.1 (not CSD/SEB). Local production/content requirements apply per PPPFA regulations. Bids must indicate compliance with delivery rates, pricing (VAT-inclusive, firm/non-firm), and penalties for non-performance.

Scope: Supply and delivery of laundry chemicals (e.g., detergent, alkali, sanitizers, hydrogen peroxide, liquid soap, enzymes, chlorine bleach, oxalic acid) and supply, delivery, maintenance, and commissioning of liquid dosing pumps to all Western Cape Department of Health hospitals/institutions for 3 years. Deliverables: (1) Chemicals must meet SANS standards (e.g., SANS 1044, SANS CKS 499) or equivalent, with Certificate of Analysis (COA) per batch. Non-SANS items require microbiological reports. Labels must list all ingredients and percentages. (2) Free dosing equipment installation and maintenance for all laundries. (3) Technical support: Appoint qualified technicians (10+ years laundry experience) based in Cape Town for central laundries and 1 for other sites. Provide CVs, SOPs for safe chemical handling, and a Quality Control Management Programme. (4) Training: Conduct chemical training twice yearly per laundry (including new staff), covering chemical identification, washing processes, safety data sheets, and laundry test methods. Issue certificates. (5) Testing: Submit SANS-accredited lab test certificates (not older than 12 months) with bid. Samples must be marked with bid/item number and bidder details. (6) Service levels: Maintain dosing equipment in good working order; resolve failures within 4 hours or face penalties (e.g., 25% invoice deduction). Penalties also apply for inferior containers, testing failures, re-wash costs (R5/piece), or linen damage. Contractor must absorb outsourcing costs for delivery failures.

Pricing: Submit VAT-inclusive prices for Year 1, Year 2, and Year 3 per item (e.g., per 25kg bag, 25L drum). All delivery costs must be included in bid prices. Indicate if prices are firm or subject to fluctuation. For non-firm prices: (1) Provide basis for price adjustments (e.g., Statistics SA indices, exchange rate variations for imported components). (2) Fixed profit/overhead factor of 15% required in price increase formulas. (3) Exchange rate variations: Specify rate used at bidding and value of imported components. Escalation based on proven costs, not percentages. Discounts: Optionally offer discounts for orders over R5,000 (specify %) or over R10,000 (specify %). Payment: EFT only. Successful bidder must have an active supplier number on the Department’s procurement system. Invoices must include test certificates; payment withheld without them. Contract: Single supplier for all items for 36 months. Quantities are estimated, not guaranteed—actual orders depend on institutional needs.

Mandatory: (1) Central Supplier Database (CSD) registration: Must be active and up-to-date at bid closing. Unregistered or suspended bidders disqualified. Register at www.csd.gov.za. (2) Tax compliance: Submit TCS PIN (SARS) or CSD number. Non-compliant bidders get 7 working days to confirm compliance. (3) B-BBEE: Complete WCBD6.1 and WCBD4 forms. B-BBEE status from WCBD6.1 used for preference points (80/20 or 90/10 system). Submit B-BBEE certificate or sworn affidavit (for EMEs/QSEs). (4) Consortia/JVs: Each party must submit separate TCS certificate and CSD number. (5) No bids accepted from state employees, companies with state-employed directors, or CCs with state-employed members. (6) Foreign suppliers: Must answer questionnaire (Part B:3) if not RSA-based. (7) Samples: Mandatory submission of samples for each item offered to Tygerberg Laundry by closing date. (8) Certificates: SANS-accredited lab test certificates (not older than 12 months) required for chemical products. (9) Contract form: Successful bidder must complete and sign WCBD7.1.