Other professional, scientific and technical activities Tenders Gauteng | September 2026

Bidders are required to submit their bids on time to avoid being late. Our new office park has strigent security measures therefore each bidder will be required to make a prior access code arrangement with betty monyeki on 082 885 4270 or cynthia motaung on 083 461 6534. Conditions of bidding 1. Proprietary information 1.1. South african civil aviation authority (SACAA) considers this tender and all related information, either written or verbal, which is provided to the respondent, to be proprietary to SACAA. IT shall be kept confidential by the respondent and its officers, employees, agents and representatives. The respondent shall not disclose, publish, or advertise this specification or related information to any third party without the prior written consent of SACAA.

The csir reserves the right to: 13.1 Extend the closing date of this RFP; 13.2 Correct any mistakes before closing date and time of the tender that may have been in the bid documents or occurred at any stage of the tender process; 13.3 Verify any information contained in the bidder’s submission; 13.4 Request documentary proof regarding the bidder’s submission; 13.5 Carry out site inspections, product evaluations or explanatory meetings in order to verify the nature and quality of the product/service offered by the bidder(s) or verify any information whether before or after the adjudication of this RFP; 13.6 Award this tender to a bidder that did not score the highest total number of points, only in accordance with section 2(1)(f) of the PPPFA (act ); 13.7 Request audited financial statements or other documents for the purpose of a due diligence exercise to determine if the bidder will be able to execute the contract; 13.8 Award this RFP as a whole or in part; 13.9 Award this RFP to multiple bidders; 13.10 Cancel and/or terminate the tender process at any stage, including after the closing date and/or after presentations have been made, and/or after tenders have been evaluated and/or after the preferred bidder(s) have been notified of their status as such; request for proposal csir RFP NO.: 3724.1/09/10/2026 of 57 csir tender documentation 13.11 Post tender negotiate on any elements on the bid, including but not limited to technical, transformation, price, and contractual terms and conditions.; 13.12 Not to award a contract to a bidder who is associated with a security breach that materially adversely affects other entities or if any directors or officers of a bidder are formally charged of fraudulent or illegal conduct which, would harm the csir’s reputation by its continued association with the bidder. 14 conflict of interest, corruption and fraud 14.1 The csir reserves its right to disqualify any bidder who either itself or any of whose members (save for such members who hold a minority interest in the bidder through shares listed on any recognised stock exchange), indirect members (being any person or entity who indirectly holds at least a 15% interest in the bidder other than in the context of shares listed on a recognised stock exchange), directors or members of senior management, whether in respect of csir or any other government organ or entity and whether from the republic of south africa or otherwise ("government entity") a. Engages in any collusive tendering, anti-competitive conduct, or any other similar conduct, including but not limited to any collusion with any other bidder in respect of the subject matter of this bid; b. Seeks any assistance, other than assistance officially provided by a government entity, from any employee, advisor or other representative of a government entity in order to obtain any unlawful advantage in relation to procurement or services provided or to be provided to a government entity; c. Makes or offers any gift, gratuity, anything of any value or other inducement, to any government entity's officers, directors, employees, advisors or other representatives in order to obtain any unlawful advantage in relation to procurement or services provided or to be provided to a government entity; d. Accepts anything of value or an inducement that would or may provide financial gain, advantage or benefit in relation to procurement or services provided or to be provided to a government entity; request for proposal csir RFP NO.: 3724.1/09/10/2026 of 57 csir tender documentation e. Pays or agrees to pay to any person any fee, commission, percentage, brokerage fee, gift or any other consideration, that is contingent upon or results from, the award of any tender, contract, right or entitlement which is in any way related to procurement or the rendering of any services to a government entity; f. Has in the past engaged in any matter referred to above; or g. Has been found guilty in a court of law on charges of fraud and/or forgery, regardless of whether or not a prison term was imposed and despite such bidder, member or director’s name not specifically appearing on the list of tender defaulters kept at national treasury. 15 misrepresentation during the lifecycle of the contract 15.1 The bidder should note that the terms of its tender will be incorporated in the proposed contract by reference and that the csir relies upon the bidder’s tender as a material representation in making an award to a successful bidder and in concluding an agreement with the bidder. 15.2 IT follows therefore that misrepresentations in a tender may give rise to service termination and a claim by the csir against the bidder notwithstanding the conclusion of the service level agreement between the csir and the bidder for the provision of the service in question. In the event of a conflict between the bidder’s proposal and the service level agreement concluded between the parties, the service level agreement will prevail. 16 preparation costs and limitation of liability the bidder will bear all its costs in preparing, submitting and presenting any response or tender to this bid and all other costs incurred by IT throughout the bid process. Furthermore, NO statement in this bid will be construed as placing the csir, its employees or agents under any obligation whatsoever, including in respect of costs, expenses or losses incurred by the bidder(s) in the preparation of their response to this bid. Request for proposal csir RFP NO.: 3724.1/09/10/2026 of 57 csir tender documentation a bidder participates in this bid process entirely at its own risk and cost. The csir shall not be liable to compensate a bidder on any grounds whatsoever for any costs incurred or any damages suffered as a result of the bidder’s participation in this bid process.

Responses must be submitted using the structured pro forma in annexure c, comprising part 1 (respondent particulars), part 2 (capability block, completed once per distinct payload or capability), part 3 (optional general information), and part 4 (additional free-format information). Responses must be submitted electronically to [email protected] With the RFI number and description in the subject line. Late submissions will not be accepted. Classified information must not be submitted; export-controlled or restricted information must be marked as 'restricted'. File naming must be short and simple. Responses must not disclose information the respondent is not lawfully entitled to disclose.

Submit the quotation and all completed documents by email to [email protected] Before the closing date and time. The quotation must be completed in english, with prices exclusive of VAT (VAT shown separately). The responsible person must sign the cover page and all pages of the quotation. Lead time for all items must be specified. NO goods or services may be delivered before an official purchase order is received. Returnable documents include: sbd 1 (bid submission form), sbd 4 (declaration of interest) if there is anything to declare, a valid b-bbee certificate or affidavit, and a valid tax compliance status pin certificate. The quotation must be returned with all completed documents to the email address provided.

Two-envelope system: envelope 1 (technical proposal) must contain all required forms, supporting documents, and a soft copy pdf on USB. envelope 2 (financial proposal) must contain the pricing schedule/contract data and a soft copy. Both envelopes sealed in one outer envelope marked with bid number, closing date, and bidder details. Submit manually to the tender box at SENTECH soc ltd, sender technology park, radiokop ext 3, honeydew, or via the etender portal (file size limit 30mb). Late, telegraphic, telephonic, telex, facsimile, or email bids will not be accepted. All returnable forms must be completed, signed, and included. Missing documents may render the bid non-responsive. Financial information must not appear in envelope 1. Failure to separate envelopes disqualifies the bid. Bidders must initial every page of the submission.

Bids are submitted under two bid numbers, 10416868 and 10415935, covering zuikerbosch and eikenhof respectively. The pricing schedule (annexure c2.2) Must be completed, signed and submitted with the quotation. The schedule requires unit prices, quantities, timeframes and milestones for each line item, with totals, VAT and total including VAT calculated. The returnable pricing schedule is the key document; NO other returnable forms are specified in the source.

Submission details are not stated in the available document. The document is a regret letter template, not the original tender invitation. NO returnable forms or submission instructions are provided.

Returnable documents:

Submit via email to [email protected] Only. Submissions to any other email address, including the sender's personal email, will not be accepted and may be disqualified. Late submissions will not be considered. Required returnable forms: completed and signed sbd 3.3 (Pricing schedule for professional services) and sbd 6.1 (Preference points claim). Also submit company profile, expert cv, qualifications, experience list, reference letters, methodology proposal, and one sample report.

The bid is an nec3 professional services contract offer. IT must include the form of offer and acceptance with the total offered price stated in words and figures inclusive of VAT, part c2 pricing data, and a schedule of deviations recording any amendments to the tender documents. Deviations not recorded in the schedule of deviations are not part of the contract. The bid/contract is structured as part c1 agreements and contract data, part c2 pricing data, part c3 scope of work and part c4 site information.

Submission method: one hard copy and one soft copy on USB, both sealed in a clearly marked envelope showing the company name, bid description and bid number SHRA/RFB/ADMIN/02/202627. the USB must contain the bid document in pdf format. Faxed or e-mailed bids are not accepted. Bids must be delivered to the shra tender/bid box or reception before the closing time; late bids (even one second after 11h00) will not be considered. Returnable documents (all must be completed, signed and submitted): sbd 1 (invitation to bid), sbd 3.3 (Pricing schedule), sbd 4 (declaration of interest), sbd 6.1 (Preference points claim), original or certified copy of a valid b-bbee certificate (or sworn affidavit for emes/qses), initialled general conditions of contract (annexure a), technical approach (part 7), team cvs (part 8), at least three contactable reference letters for similar ea/ict strategy projects (part 9), and proof of csd registration (part 10). Disqualification risks: any returnable form left unsigned or omitted; bid received after closing time; failure to attend the compulsory briefing session; team leader not togaf level 2 certified; fewer than three valid reference letters; non-compliant tax status on csd.

Bidders must complete the technical evaluation matrix in full and adhere strictly to its format. The matrix is a summary; supporting documentation may be provided separately, with references to the applicable section per criterion. A score of 0 on any criterion results in failure. Proposals scoring below the pre-determined minimum overall percentage or below any specific minimum in the matrix will be eliminated. Returnable forms: none specified beyond the matrix itself. Disqualification risks: incomplete matrix, non-adherence to format, failure to respond to any criterion, or scoring 0 on any criterion.

The csir reserves the right to 14.1. Extend the closing date of this RFQ; 14.2. Correct any mistakes at any stage of the tender that may have been in the bid documents or occurred at any stage of the tender process; 14.3. Verify any information contained in the bidder’s submission; 14.4. Request documentary proof regarding the bidder’s submission; 14.5. Carry out site inspections, product evaluations or explanatory meetings in order to verify the nature and quality of the product/service offered by the bidder(s) or verify any information whether before or after the adjudication of this RFQ; 14.6. Award this tender to a bidder that did not score the highest total number of points, only in accordance with section 2(1)(f) of the PPPFA (act ); 14.7. Request audited financial statements or other documents for the purpose of a due diligence exercise to determine if the bidder will be able to execute the contract; 14.8. Award this RFQ as a whole or in part; 14.9. Award this RFQ to multiple bidders; SS-F-SPU-032 rev 04 request for quotation this is not a purchase order. Of 32 csir tender documentation 14.10. Cancel and/or terminate the tender process at any stage, including after the closing date and/or after presentations have been made, and/or after tenders have been evaluated and/or after the preferred bidder(s) have been notified of their status as such; 14.11. Post tender negotiate on any elements on the bid, including but not limited to technical, transformation, price, and contractual terms and conditions.; 14.12. Not to award a contract to a bidder who is associated with a security breach that materially adversely affects other entities or if any directors or officers of a bidder are formally charged of fraudulent or illegal conduct which, would harm the csir’s reputation by its continued association with the bidder. 15 confidentiality some of the information contained in the tender documents may be of a confidential nature and must only be used for purposes of responding to this RFQ. this confidentiality clause extends to bidder partners whom you may decide to involve in preparing a response to this RFQ. bidders must complete and sign annexure f: non- disclosure agreement. Except as may be required by operation of law, by a court or by a regulatory authority having appropriate jurisdiction, NO information contained in or relating to this bid or a bidder’s tender(s) will be disclosed by any bidder or other person not officially involved with the csir’s examination and evaluation of a tender. NO part of the bid may be distributed, reproduced, stored or transmitted, in any form or by any means, electronic, photocopying, recording or otherwise, in whole or in part except for the purpose of preparing a tender. This bid and any other documents supplied by the csir remain proprietary to the csir and must be promptly returned to the csir upon request together with all copies, electronic versions, excerpts or summaries thereof or work derived there from. Throughout this bid process and thereafter, bidder(s) must secure the csir’s written approval prior to the release of any information that pertains to (i) the potential work or activities to which this bid relates; or (ii) the process which follows this bid. Failure to adhere to this requirement may result in disqualification from the bid process and civil action. 16 protection of personal information 16.1 Each party consents to the other party holding and processing “personal information” (as defined in the popi act) relating to IT for legal, personnel, administrative and management purposes (including, if applicable, any “special personal information” relating to him/her, as defined in the popi act). Notwithstanding the generality of the aforesaid, each party hereby undertakes to comply with all relevant provisions of the popi act and any other applicable SS-F-SPU-032 rev 04 request for quotation this is not a purchase order. Of 32 csir tender documentation data protection laws. The client further agrees to comply with all csir’s reasonable internal governance requirements pertaining to data protection. 16.2 Each party consents to the other party making such information available to those who provide products or services to such parties (such as advisers, regulatory authorities, governmental or quasi-governmental organisations and potential purchasers of such party or any part of their business). 16.3 The client consents to the transfer of such information to csir’s business contacts outside south africa in order to further its business interests. 16.4 While performing any activity where a party is handling personal information as a “responsible party” (as defined in the popi act), each party undertakes that IT will process the personal information strictly in accordance with the terms of the popi act, this contract, and the other party’s instructions from time to time, and take appropriate operational measures to safeguard the data against any unauthorised access. 16.5 Each party acknowledges that in the course of conducting business with each other, each party intends to maintain and process personal information about the other party in an internal database. By signing this contract, each party consents to the maintenance and processing of such personal information. 16.6 Where relevant, the client shall procure that all of its personnel, agents, representatives, contractors, sub-contractors and mandataries shall comply with the provisions of this clause 16 (personal information). The csir shall be entitled on reasonable notice to conduct an inspection or audit client’s compliance with the requisite popi act safeguards.

Bids must be submitted electronically via etender (esubmission) before the closing time. Late bids will not be accepted. All official forms must be used without retyping; photocopies are allowed but must bear an original signature. Any alterations must be initialed; correcting fluid is prohibited. Bids must be complete in all respects. Returnable documents: sbd 1 (invitation to bid), part b terms and conditions, declaration of csd registration, sbd 3.1 (Pricing schedule – firm prices), sbd 4 (bidder's disclosure), sbd 6.1 (Preference points claim) with b-bbee certificate or affidavit, sbd 7 (contract form), and a board resolution authorising the signatory. Proof of authority (e.g., Company resolution) must be submitted. Bids from persons in the service of the state, or companies with directors who are state employees, will not be considered. Failure to provide or comply with any required particulars may render the bid invalid.

Quotations must be submitted by email to [email protected] And must reach nmisa by monday 24 august 2026 at 10:00. Quotations must be on the supplier's company letterhead and include the central supplier database (csd) summary with supplier registration number and unique supplier registration number, otherwise the quotation will not be accepted. Quotations must be firm and valid for at least 30 days and must clearly indicate the delivery period. All sbd forms must be completed; non-completion will be regarded as non-compliance. Returnable forms: sbd 4 (bidder's disclosure) and sbd 6.1 (Preference points claim form).

Submission channel: proposals must be sent electronically to [email protected]. Cloud sharing services (wetransfer, google drive, dropbox) are not accepted. Submissions over 25mb may be split across multiple emails. Email subject: must carry the EOI number (8130/01/09/2026) and the EOI description. Files must be named simply and briefly. Two-part submission: part 1 (technical proposal) and part 2 (pricing proposal plus specific goals claim documentation) must each be sent in a separate email, with the EOI number marked on each file or folder. Signing: proposals must be signed by a person or persons duly authorised, with proof of authority (e.g. Company resolution) submitted. Disqualification risks: late submissions, submissions to the wrong address, submissions via cloud services, unsigned proposals, and any counter-conditions or amendments to the EOI conditions will invalidate the bid. Returnable forms (all must be completed and submitted): - annexure a (sbd 1): signed as the offer cover page. - Annexure d: proposal form and list of returnable documents. - Annexure e: certificate of acquaintance with the EOI. - annexure f: preference points award form. - Annexure g (sbd 4): declaration of interest. - Annexure h: EOI declaration and breach of law form. - Annexure i: mutual non-disclosure agreement. All documentation must be in english.