Bcm master class training for 14 DFFE officials (RFQ 242 AM (26/27))

Closing date: 02 October 2026 at 11:00

Briefing session: None

Enquiries

• Email: [email protected]

Submission

• Email: [email protected]

Delivery address

Environment House

Cnr Steve Biko Road & Soutpansberg Street

Pretoria

Submission method: email

Submission email: [email protected]

Use the RFQ number in the subject line.

Returnable documents (all must be completed, signed and submitted):

• Formal quotation on official company letterhead, including VAT per item, the supplier's CSD (MAAA) number, and accurate banking details.
• SBD 1 (Invitation to Bid): signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the department.
• SBD 6.1 (Preference Points Claim): claims preference points for specific goals.
• CSD report.
• Trainer's certificate of accreditation (PECB ISO 22301 Senior Lead Implementer).

Disqualification risks:

• Quotations received after the closing date and time.
• Failure to attach the trainer's accreditation certificate.
• Quotations not on official letterhead or missing VAT, CSD number, or banking details.
• Incomplete or illegible information.
• False declarations or fraudulent information.
• Listing on the National Treasury's database of restricted suppliers or defaulters.
• Non-compliance with tax status after 7 working days to rectify.
• Failure to quote in line with the specification.

Required submissions:

• Formal quotation on official company letterhead, including VAT per item, CSD (MAAA) number, and banking details.
• Completed and signed SBD 1, SBD 4, and SBD 6.1.
• CSD report.
• Trainer's certificate of accreditation (PECB ISO 22301 Senior Lead Implementer).

Preference point system: 80/20 (for quotations up to R1 000 000)

• Price: 80 points
• Specific goals: 20 points

Specific goals (20 points total, awarded as follows):

• 20 points if the bidder has more than 50% ownership by Black people, women, or people with disabilities.
• 0 points if ownership is 50% or below.
• For trusts, consortia or joint ventures, ownership is averaged across the parties.

Price scoring formula (80/20 system):

Ps = 80 (1 - (Pt - Pmin) / Pmin)

where Ps = points for price, Pt = price of tender under consideration, Pmin = price of lowest acceptable tender.

Evaluation stages:

• Compliance check of returnable documents, tax matters, and CSD registration.
• Preference points claimed are verified; DFFE may request additional information or perform due diligence.
• DFFE may negotiate price with the recommended bidder without offering the same opportunity to others.

Scope: Provision of a Business Continuity Management (BCM) Master Class – a comprehensive training programme for 14 DFFE officials.

Course content:

• Comprehensive and practical understanding of the ISO 22301:2019 Business Continuity Management System (BCMS).
• Equip participants to establish, implement, maintain, and continually improve a BCMS within DFFE.
• Combination of theory, practical examples, templates, and interactive sessions.

Course outcomes – participants should be able to:

• Interpret and apply ISO 22301 requirements in the DFFE context.
• Develop, implement, and maintain a BCMS.
• Conduct Business Impact and Risk Analyses.
• Design and implement BCM policies, strategies, and plans.
• Establish BCM governance structures and awareness programmes.
• Test and review the effectiveness of business continuity arrangements.

Delivery requirements:

• Nature: Face-to-face.
• Duration: 5 days.
• Venue: Around Pretoria; must have parking for officials.
• Catering: Must be included in the quotation – breakfast, lunch with 1 soft drink per person, and afternoon tea for the duration.
• Assessment and certification: Delegates must undergo an assessment to receive a certificate of competency.
• Training date to be confirmed.
• Officials will bring their own laptops.
• The service provider is responsible for their own travel, accommodation, and meals.

Mandatory trainer qualification: The trainer facilitating the training must hold PECB ISO 22301 Senior Lead Implementer accreditation. Proof (certificate) must be attached to the quotation; failure to do so leads to disqualification.

No other experience or qualification requirements are specified.

Pricing must be submitted on the formal quotation, showing:

• Total amount (excl. 15% VAT)
• Total VAT 15%
• Grand total amount (incl. 15% VAT)

All delivery costs and applicable taxes must be included. Prices must be firm and inclusive of VAT where applicable.

Pricing format: Formal quotation on company letterhead, with VAT shown per item where applicable.

• Total amount (excl. 15% VAT)
• Total VAT 15%
• Grand total amount (incl. 15% VAT)

All prices must be firm and inclusive of VAT where applicable.

All delivery costs and applicable taxes must be included.

Validity: Prices valid for 90 days from the closing date. DFFE may extend the validity period; bidders must respond in writing to the extension or they will not be considered further.

No bid security, bonds, or guarantees are specified.

CSD registration:

• Must be registered on the Central Supplier Database (CSD) and submit a CSD report.
• Provide the CSD (MAAA) number on the quotation.

Tax compliance:

• Must be tax compliant; provide a SARS TCS PIN or CSD number.
• Tax status verified via CSD or SARS e-Filing; 7 working days to rectify non-compliance.

B-BBEE / specific goals:

• To claim preference points, submit a completed and signed SBD 6.1.
• Submit a SANAS/CIPC accredited B-BBEE certificate or sworn affidavit indicating ownership levels.
• Submit a CIPC Ownership Certificate.
• For disability claims, submit a medical certificate signed by a medical practitioner with a practice number.
• Failure to submit proof means preference points are not claimed.

Mandatory trainer accreditation:

• The trainer must hold PECB ISO 22301 Senior Lead Implementer accreditation; proof (certificate) must be attached. Failure leads to disqualification.

Other:

• Bidders must not be persons in the service of the state, nor have directors/members who are.
• Bidders must not be listed on the National Treasury's database of restricted suppliers or defaulters.

Specific goals for preference points (20 points total):

• More than 50% ownership by Black people: 20 points
• More than 50% ownership by women: 20 points
• More than 50% ownership by people with disabilities: 20 points

To claim points, submit:

• Completed and signed SBD 6.1.
• SANAS/CIPC accredited B-BBEE certificate or sworn affidavit.
• CIPC Ownership Certificate.
• Medical certificate (for disability claims).

Failure to submit proof means preference points are not claimed.

Contract formation: The contract is formed only upon receipt of an official purchase order or formal appointment letter on DFFE letterhead, signed by an authorised official. No goods or services may be prepared or delivered before this.

Validity: Prices valid for 90 days from closing date. DFFE may extend validity; bidders must respond in writing to the extension or they will not be considered further.

POPIA: DFFE will process personal information in line with POPIA, treat it as confidential, and only use it for evaluation and award. Bidders must comply with POPIA prescripts.

DFFE rights: DFFE is not bound to accept the lowest or any offer, may accept in full or part, and may negotiate price with the recommended bidder only.

Special conditions:

• Contract only formed upon official purchase order or formal appointment letter; no work before that.
• All prices firm and inclusive of VAT.
• DFFE not bound to accept lowest or any offer; may accept in full or part.
• POPIA compliance required for processing personal information.

Mandatory requirement: The trainer must hold PECB ISO 22301 Senior Lead Implementer accreditation; proof must be attached. Failure leads to disqualification.

Other requirements: Venue and catering costs included in quotation; service provider responsible for own travel, accommodation, and meals; training date to be confirmed; venue must have parking.

Evaluation uses the 80/20 preference point system (for quotations up to R1 000 000): 80 points for price, 20 points for specific goals. Specific goals are awarded as: 20 points if more than 50% ownership by Black people, women, or people with disabilities; 0 points if 50% or below. For trusts/consortia/JVs, ownership is averaged. DFFE may perform due diligence, request additional information, reject non-compliant quotations, and negotiate price with the recommended bidder only.