How will bids be evaluated?

{ "mandatory": [ "Tax compliance (SARS TCS PIN or CSD registration).", "No default listings on the Register for Tender Defaulters or Restricted Suppliers.", "Submission of all mandatory returnable documents (e.g., SBD forms, CVs, certificates).", "Foreign suppliers: Must disclose RSA tax status if no local entity exists." ], "preferential": [ "B-BBEE compliance (points awarded for 51%+ Black Youth/Women/People ownership).", "Preference for bidders with prior high-value tender audit experience." ], "disqualifications": [ "Late or incomplete submissions.", "False declarations or fraudulent claims.", "Non-compliance with administrative responsiveness (e.g., missing documents).", "Failure to meet technical/functional threshold (70%)." ] }

Who should be contacted for queries about this tender?

{"name":null,"email":"Mahuna.mphela@rasa.com","phone":"011 013 1784","department":null,"address":"18th June 2026 CLOSING TIME: 12:00"}

REQUEST FOR QUOTATION (RFQ) FOR INTERNAL AUDIT SERVICE REVIEW- HIGH VALUE TENDERS

Request for quotation (RFQ) for internal audit service review- high value tenders

{"briefingSession":"{\"date\":null,\"time\":null,\"venue\":\"ory briefing Certificate to be signed\",\"is_compulsory\":true}"}

{"name":null,"email":null,"phone":null,"department":null,"address":"e PRASA Group and its subsidiaries."}

Annexure a: template for consent letter

Permission letter to submit my CV for (insert role) position

I ................(full names), ID Number ..... gives (bidder company name) the right to use my

Curriculum Vitae for submission at PRASA for RFQ for (insert role) RFQ (insert RFQ number).

The purpose of RFQ is to select a qualified service provider to conduct the High Value Tender review

for Group Internal Audit on an “As and When Basis”. The key deliverables for the project are clearly

outlined in line with the objectives and scope under the scope of work (Section 3) of the RFQ.

The Service provider will be expected to submit the final audit report with management comments and

action plans on the agreed delivery date. The project is expected to be performed in line with the PRASA

Group Internal Audit Methodology that will be communicated to the winning bidder on commencement

of the project.

The Group Internal Audit (GIA) provides Internal audit services to the PRASA Group and its subsidiaries.

The approved structure, with additional resources and recently filled positions, was designed to address

governance, compliance and quality assurance requirements in accordance with the revised Global

Internal Audit Standards.

Regulation

Section 27.2.10 of the Treasury Regulations state: The internal audit function must assist the accounting

authority in maintaining effective controls by evaluating those controls to determine their effectiveness

RFQ Specification – Audit Service – High-Value Tenders

of 14

and efficiency, and by developing recommendations for enhancement or improvement. The controls

subject to evaluation should encompass the following:

✓ The information systems environment;

✓ The reliability and integrity of financial and operational information.

✓ The effectiveness of operations.

✓ Safeguarding of assets; and

✓ Compliance with laws, regulations and controls.

Global Internal Audit Standard (GIAS)

Standard 10.2 Human Resources Management of the GIAS states: The Chief Audit Executive must

strive to ensure that human resources are appropriate, sufficient and effectively deployed to achieve the

approved internal audit plan. Appropriate refers to the mix of knowledge, skill, and abilities, sufficient

refers to the quality of resources and effective deployment refers to assigning resources in a way that

optimizes the achievement of the internal audit plan.

It is the requirement of the National Treasury Regulation 27.2.7 of the Public Finance Management Act

(PFMA) that an internal audit must prepare a rolling three-year as well as a Detailed Annual Internal

audit plan for approval by the Audit and Risk Committee. Thereafter, the progress against the audit plan

should be reported quarterly to the ARC.

The Group Internal Audit (GIA) function plays a crucial role in providing independent, risk based, and

objective assurance, advice, insight, and foresight on governance, risk management, and control

processes. Given the increasing complexity of business operations, regulatory requirements, and

technological advancements, the group internal audit team requires additional specialized skills, such

as Real Estate, ESG, Engineering (Electrical, Mechanical and Built), Cybersecurity that may not be

available in-house. Co-sourcing internal audit service providers allows for access to these skills and

experts in specific field while maintaining internal control over the audit process.

The 2026/27 annual Internal Audit plan was approved by the ARC in February 2026. The audit plan

comprised of various compliance, performance, operational, ICT, advisory and capital audits. Due to

capacity constraints and the technical nature of some of these audits, Group Internal Audit (GIA) uses

both internal and external resources to execute the internal audit plan. For the past three years GIA has

been using SNG as its co-source partner to implement the audit plan, however their contract came to

an end in October 2025.

The end of the SNG contract meant that some of the critical projects that were identified for outsourcing

could be not performed, and therefore as a mitigating measure Internal Audit requests to source the

expertise of external service provider to execute the remaining projects that have been identified as key

risk areas.

RFQ Specification – Audit Service – High-Value Tenders

of 14

3. Scope of work and minimum requirement

3.1 Key Deliverables.

a) Final Internal Audit Report with Management comments and action plans in line with PRASA Group Internal Audit Methodology.

b) Working Papers and audit evidence are captured on Teammate (access to be provided by GIA)

c) Letter signed by the partner confirming that Quality assurance has been conducted and the work performed is in conformance with

IIA standards

3.2 Delivery timelines

Final Report issued with management comments by the agreed delivery date, for the High-Value Tender reviews.

High level scope of work

# Proposed audit resources mock allocation of hours high level audit scope

Required hours

Internal audit reviews

1 High-Value Tender 1x Project Director 1000 1x Project Director (5% hours The scope of work, at a minimum, will assess the adequacy, design and effective

1X High-Value Tender allocated) implementation of controls across the end-to-end tender process, including:

Specialist at Senior 1X Senior manager (15%

manager level hours allocated)

Procurement Planning

1X Manager 1X Manager (20% hours o Alignment of procurement plans to approved budgets and strategic priorities.

1X Senior Audit allocated)

1 X Senior Auditor (60% hours

Tender Specification, Advertisement & Opening

allocated) o Compliance of advertisements with approved specifications and SCM

prescripts.

o Completeness and consistency of RFP documentation.

o Integrity and transparency of bid submission and tender box opening

processes.

Governance & Oversight

o Composition and functioning of BSC, BEC and BAC.

o Segregation of duties and independence of committee members.

o Adherence to prescribed procurement timelines.

Bid Evaluation

o Consistent application of evaluation criteria across all qualifying bids.

o Compliance with SCM policy, SoP and regulatory requirements.

o Adequacy of supporting documentation.

RFQ Specification – Audit Service – High-Value Tenders of 14

# Proposed audit resources mock allocation of hours high level audit scope

Required hours

Risk & Probity Oversight

o Identification and mitigation of risks impacting the award process.

o Real-time advisory on integrity concerns, conflicts of interest, or irregularities.

o Identification of residual risks not addressed during evaluation.

Concurrent Tender Evaluations

o Controls ensuring bidders deploy independent teams for simultaneous

tenders.

Reporting

o Prepared and submitted a complete report, and presented to relevant

governance structures (BSC, BEC, BAC, FCIP, and Board).

o Alignment to the IIA Standards, and reporting in accordance with the Group

Internal Audit Methodology under the oversight of the CAE.

o Material risks and integrity concerns will be escalated through the CAE’s

office.

Table 1- High level Scope

Minimum qualification and experience required

Proposed Audit Years of experience and Qualifications

HVT Specialist at a Senior

Project Director Manager level Manager Audit Senior

1 High-Value Required Qualification Required Qualification Required Qualification Required Qualification

Tenders

1. Certified Internal Auditor (CIA) or 1. Certified Internal Auditor (CIA), 1. Certified Internal Auditor (CIA), 1) NQF level 7 in Internal

Chartered Accountant (CA) or or Chartered Accounting (CA) and Auditing or

Certified Information Systems Auditor and 2. NQF level 7 in Internal Auditing, Accounting, and

(CISA), and 2. Honours or Postgraduate 2) Must be a member of Accounting or any other relevant

2. Honours or Postgraduate degree in degree Internal Auditing, the Institute of Internal field and Accounting, Risk Management Auditors – in good Internal Auditing, Accounting, Risk

or any other relevant field and 3. Must be a member of the standing with a valid

Management or any other relevant 3. Must be a member of IIA or Institute of Internal Auditors – in membership certificate

field. SAICA – in good standing with good standing with a valid

3. Must be a member of IIA or SAICA or a valid membership certificate membership certificate Years of Experience

ISACA – in good standing with a valid 5 years’ experience in

membership certificate Years of Experience Internal Auditing Years of Experience

4 years senior management

Attach a Years of Experience experience 5 years’ management experience

comprehensive

RFQ Specification – Audit Service – High-Value Tenders of 14

Proposed Audit Years of experience and Qualifications

HVT Specialist at a Senior

Project Director Manager level Manager Audit Senior

6 years senior management experience. Curriculum Vitae with

Attach a comprehensive Attach a comprehensive contactable

Attach a comprehensive Curriculum Curriculum Vitae with Curriculum Vitae with references.

Vitae with contactable references. contactable references. contactable references.

TABLE 2 – Minimum Qualification and Experience Required

RFQ Specification – Audit Service – High-Value Tenders of 14

Bidders will be required to provide PRASA with suitably qualified resources within 14 days of

receiving a request from PRASA. The resources MUST meet PRASA’s minimum requirements.

PRASA reserves the right to request a change/replacement of a resource if they do not meet

the performance level required by PRASA. Such a change/replacement MUST be affected

within 14 days.

NB: Should there be a change in the resources presented for evaluation it is incumbent upon

the service provider to notify and provide PRASA with a replacement resource with the same

qualification and experience.

4. Timelines

No ACTIVITY DATE

1 Issue date

2 Compulsory online briefing session

Mandatory briefing Certificate to be signed

off by bidders failing to submit with your

document will lead to automatic

disqualification.

3 Closing date for questions and answers

4 Bid closing date

ISACA – in good standing with a valid 5 years’ experience in

membership certificate Years of Experience Internal Auditing Years of Experience

4 years senior management

Attach a Years of Experience experience 5 years’ management experience

comprehensive

RFQ Specification – Audit Service – High-Value Tenders of 14

6 years senior management experience. Curriculum Vitae with

TABLE 2 – Minimum Qualification and Experience Required

RFQ Specification – Audit Service – High-Value Tenders of 14

Bidders will be required to provide PRASA with suitably qualified resources within 14 days of

receiving a request from PRASA. The resources MUST meet PRASA’s minimum requirements.

PRASA reserves the right to request a change/replacement of a resource if they do not meet

the performance level required by PRASA. Such a change/replacement MUST be affected

within 14 days.

NB: Should there be a change in the resources presented for evaluation it is incumbent upon

the service provider to notify and provide PRASA with a replacement resource with the same

qualification and experience.

and experience. The evaluation committee shall use the following Evaluation Criteria depicted in Table

below is for the selection of the preferred bidder that shall render professional services and construction

management work for the project.

a) Signed Joint Venture, Consortium Agreement or Partnering Agreement (where applicable)

b) Copies of qualifications, professional registration and CV’s of requested key personnel as detailed in

table 2 (Minimum Qualification and Experience Required) above

Table 4: Mandatory Requirements

Stage 1B - Other Mandatory Requirements

a) Valid SARS Pin

b) CSD supplier registration number

c) Completion of ALL RFP documentation (includes ALL declarations and ALL Standard Bidding

Documents (SBD))

d) Bidders are required to submit a consent letter / form signed by the resource whose CV is being

submitted. The consent letter must be dated not older than 60 days from the publication date of the RFQ.

(sample consent letter provided – annexure A). The CV will not be considered if the signed consent

letter is not submitted.

e) Certified copies (within the last 6 months) of qualifications and professional registration as requested in

table 4 (b) above.

Table 5: Other Mandatory Requirements

5.2. Stage 2: technical / functionality requirements

Demonstrate experience in providing Tender audits worth over R100min an environment of similar magnitude as PRASA. =5

relevant services in line with the selected

category.

Please provide positive reference letters 3 or 4 reference letters (not older than 5 years) with contactable references clearly outlining

relevant to the audit, signed whether experience of audit work completed on High-Value Tender audits worth over R100m in an

subcontracting or freelancing, and on the environment of similar magnitude as PRASA. = 4

company letterhead, with contact

numbers and e-mail address 1 or 2 reference letters (not older than 5 years) with contactable references clearly outlining

experience of audit work completed on High-Value Tender audits worth over R100m in an

environment of similar magnitude as PRASA. = 3

0 reference letters with contactable references clearly outlining experience of audit work

completed on High-Value Tender audits in an environment of similar magnitude as PRASA

= 0

Detailed Curriculum Vitae with 20 > 8 years senior management experience =5

qualifications and experience with

contactable references > 7 ≤ 8 years of senior management experience = 4

Directors/ Partner > 6 ≤ 7 years of senior management experience = 3

Detailed Curriculum Vitae with 20 > 7 years senior management experience = 5

qualifications and experience with

contactable references > 6 ≤ 7 years of senior management experience = 4

High-Value Tender specialist at Senior > 4 ≤ 6 years of senior management experience = 3

Detailed Curriculum Vitae with 20 > 9 years management experience = 5

qualifications and experience with

contactable references > 7 ≤ 9 years management experience = 4

Manager > 5 ≤ 7 years management experience = 3

Detailed Curriculum Vitae with 15 > 9 years internal audit experience = 5

qualifications and experience with

contactable references > 7 ≤ 9 years internal audit experience = 4

Auditor Senior > 5 ≤ 6 years internal audit experience = 3

II. Please provide copies of the certification confirming the qualifications from relevant institutions; certified with 6 months from the quotation issue date.

RFQ Spec – Audit Service – High-Value Tenders of 14

5.3. Stage 3: specific goals

No specific requirements found

B-BBEE Minimum Level: 7

Points Allocation: 80 points

B-BBEE Details: m,

then the organ of state must indicate the points allocated for specific goals for both the 90/10 and 80/20

preference point systems.

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

Note to Bidder: The bidder must indicate how they claim points for each preference point system.)

Number of points Number of points claimed (80/20

allocated system)

The specific goals allocated points in

(80/20 system) (To be completed by the tenderer)

terms of this tender

(To be completed by

the organ of state)

Black owned 51% 10

Evidence: CIPC Documents / B-BBEE

Certificate / Affidavit

Black Women Owned 5

Evidence: Certified copy of

Document of the owners

Black Youth Owned 5

Evidence: Certified copy of

Document of the owners

6. Bill of quantity

The bidder MUST provide Hourly Rate (Incl. 15% Vat) per resource and Allocation of Hours

and total cost per projects on the table below.

Payments based will be in accordance with applicable rates as approved by national treasury or

rates for Auditor General of South Africa and for other professionals as regulated by their institutions.

Item description hours hourly rate total cost

High-Value Tenders Review

1 Project Director 50

2 Senior Manager 150

3 Manager 200

4 Senior Auditor 600

Total Hours 1000

Total Cost Excl. VAT

RFQ Spec – Audit Service – High-Value Tenders of 14

Item description hours hourly rate total cost

VAT at 15%

Total Cost of Project

High-Value Tenders Review Total Cost

Description amount

High-Value Tenders Review R5 000 000.00

Total Cost for High-Value Tenders Review 15% VAT Exclusive R4 250 000.00

Total Cost for High-Value Tenders Review 15% VAT Inclusive R5 000 000.00

Prepared by: approved by:

______________________ ___________________

1. At least 51% Black owned 10

2. At least 51% Black Women Owned 5

3. At least 51% Black Youth Owned 5

5.1. Stage 1: compliance requirements

Stage 1A- Mandatory Requirements

above. The minimum threshold for the technical/functionality requirements is 70% as per the standard

{"closingTime":"12:00"}

{"name":null,"email":"[email protected]","phone":"011 013 1784","department":null,"address":"18th June 2026 CLOSING TIME: 12:00"}

Returnable Documents: Returnable Documents means all the documents, Sections and Annexures, as listed in the tables below. There are three types of returnable documents as indicated below and Bidders are urged to ensure that these documents are returned with the quotation based on the consequences of non-submission as indicated below: 16.1. Mandatory Returnable Documents Failure to provide Mandatory Returnable Documents at the Closing Date and time of this RFQ will result in a Bidder’s disqualification. Bidders are therefore urged to ensure that all documents are returned with their Quotations. REQUEST FOR QUOTATION: INTERNAL AUDIT SERVICE REVIEW- HIGH VALUE TENDERS SECTION 3

Signed Joint Venture, Consortium Agreement or Partnering Agreement (where applicable)

b) Copies of qualifications, professional registration and CV’s of requested key personnel as detailed in

section 7 below.

Stage 1B –Other Mandatory Requirements

Demonstrate experience in Tender audits worth over R100min an environment of similar magnitude as PRASA. =5

providing relevant services in line

3 or 4 reference letters (not older than 5 years) with contactable references clearly outlining with the selected category.

experience of audit work completed on High-Value Tender audits worth over R100m in an Please provide positive reference

environment of similar magnitude as PRASA. = 4 letters relevant to the audit, signed

whether subcontracting or 1 or 2 reference letters (not older than 5 years) with contactable references clearly outlining

freelancing, and on the company experience of audit work completed on High-Value Tender audits worth over R100m in an

letterhead, with contact numbers environment of similar magnitude as PRASA. = 3

and e-mail address 0 reference letters with contactable references clearly outlining experience of audit work

completed on High-Value Tender audits in an environment of similar magnitude as PRASA

= 0

Detailed Curriculum Vitae with 20 > 8 years senior management experience =5

qualifications and experience

with contactable references > 7 ≤ 8 years of senior management experience = 4

Directors/ Partner > 6 ≤ 7 years of senior management experience = 3

Detailed Curriculum Vitae with 20 > 7 years senior management experience = 5

qualifications and experience

with contactable references > 6 ≤ 7 years of senior management experience = 4

High-Value Tender specialist at > 4 ≤ 6 years of senior management experience = 3

Detailed Curriculum Vitae with 20 > 9 years management experience = 5

qualifications and experience

with contactable references > 7 ≤ 9 years management experience = 4

Manager > 5 ≤ 7 years management experience = 3

Detailed Curriculum Vitae with 15 > 9 years internal audit experience = 5

qualifications and experience

with contactable references > 7 ≤ 9 years internal audit experience = 4

Auditor Senior > 5 ≤ 6 years internal audit experience = 3

II. Please provide copies of the certification confirming the qualifications from relevant institutions; certified with 6 months from the

quotation issue date.

Request for quotation: internal audit service review- high value tenders

2.2 1.Stage 3- Price and Specific Goals

member of IIA or 5 years’ experience in

Management or valid membership SAICA – in good Internal Auditing

any other relevant standing with a certificate

field. valid membership Attach a

member of IIA or Curriculum Vitae

Years of Experience 5 years’ management with contactable SAICA or ISACA

experience references. – in good 4 years senior

standing with a management Attach a experience valid membership comprehensive

certificate Curriculum Vitae Attach a

with contactable comprehensive

6 years senior with contactable

management references.

experience.

with contactable

references.

Table: Minimum Qualification and Experience Required

Bidders will be required to provide PRASA with suitably qualified resources within 14 days of receiving

a request from PRASA. The resources MUST meet PRASA’s minimum requirements.

PRASA reserves the right to request a change/replacement of a resource if they do not meet the

performance level required by PRASA. Such a change/replacement MUST be affected within 14 days.

NB: Should there be a change in the resources presented for evaluation it is incumbent upon the service

provider to notify and provide PRASA with a replacement resource with the same qualification and

experience.

Request for quotation: internal audit service review- high value tenders

Section 8

Bidders are required to complete the attached Pricing Schedule Section 7

3 Pricing Bill of Quantity is completed in line with schedule if applicable (delete if not applicable).

and not utilise a different format. Deviation from this pricing schedule could result in a bid being declared

non-responsive.

7 Please note that should you have offered a discounted price(s), PRASA will only consider such price

discount(s) in the final evaluation stage on an unconditional basis.

Tax compliance central supplier

Tax compliance status

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through the SARS website

Tcs pin is available but the bidder is registered on the central supplier database (csd), a csd

Csd number

Csd number must be provided

Central supplier database (csd), a csd

Central supplier database

Central Supplier Database (CSD) which has been

Tender Publication Portal, (www.etenders.gov.za), on CIDB website for construction related RFQ’s. (Where

Bidder’s disqualification. Bidders are therefore urged to ensure that all documents are returned with their

b) Copies of qualifications, professional registration and CV’s of requested key personnel as detailed in

Quotation in response to it. Please note that PRASA reserves the right to

2. Tax compliance requirements

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website

Tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database (csd), a csd

N IT is not a requirement to register for a tax compliance status

Points Allocation: 80 points

B-BBEE Details: FORMULAE FOR PROCUREMENT OF GOODS AND SERVICES

Points awarded for price

The 80/20 preference point systems

A maximum of 80 points is allocated for price on the following basis

requested to do so, PRASA reserves the right to award the business to the next highest ranked bidder provided

that he/she/it is still prepared to provide the required goods at the quoted price.

rejection by PRASA’s Legal Counsel, prior to consideration for an award of business.

10 national treasury’s central supplier database

Bidders are required to self-register on National Treasury’s Central Supplier Database (CSD) which has been

established to centrally administer supplier information for all organs of state and facilitate the verification of certain

key supplier information. PRASA is required to ensure that price quotations are invited and accepted from

prospective bidders listed on the CSD. Business may not be awarded to a bidder who has failed to register on the

the Exposure/Influence Exposure/Influence

3.4 Declaration:

I/We the undersigned ____________________________________________________ (Name) hereby certify that

the PEP/PIP information furnished in this bid document is true and correct. We further certify that we understand

that where it is found that we have made a false declaration or statement in this bid, PRASA may disqualify our bid

or terminate a contract we may have with PRASA where we are successful in this tender.

___________________________ _________________________________

I, the undersigned, (name)............................................................................... in submitting the

accompanying bid, do hereby make the following statements that I certify to be true and complete in every

respect:

3.1 I have read and I understand the contents of this disclosure;

3.2 I understand that the accompanying bid will be disqualified if this disclosure is found not to be true and

complete in every respect;

3.3 The bidder has arrived at the accompanying bid independently from, and without consultation,

communication, agreement or arrangement with any competitor. However, communication between

partners in a joint venture or consortium5 will not be construed as collusive bidding.

3.4 In addition, there have been no consultations, communications, agreements or arrangements with any

competitor regarding the quality, quantity, specifications, prices, including methods, factors or formulas

used to calculate prices, market allocation, the intention or decision to submit or not to submit the bid,

bidding with the intention not to win the bid and conditions or delivery particulars of the products or services

to which this bid invitation relates.

3.4 The terms of the accompanying bid have not been, and will not be, disclosed by the bidder, directly or

indirectly, to any competitor, prior to the date and time of the official bid opening or of the awarding of the

contract.

3.5 There have been no consultations, communications, agreements or arrangements made by the bidder with

any official of the procuring institution in relation to this procurement process prior to and during the bidding

process except to provide clarification on the bid submitted where so required by the institution; and the

bidder was not involved in the drafting of the specifications or terms of reference for this bid.

3.6 I am aware that, in addition and without prejudice to any other remedy provided to combat any restrictive

practices related to bids and contracts, bids that are suspicious will be reported to the Competition

Commission for investigation and possible imposition of administrative penalties in terms of section 59 of

the Competition Act No and or may be reported to the National Prosecuting Authority (NPA) for

criminal investigation and or may be restricted from conducting business with the public sector for a period

not exceeding ten (10) years in terms of the Prevention and Combating of Corrupt Activities Act No or any other applicable legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2, 3 and 4 ABOVE IS

Without prejudice to any other rights of PRASA under these conditions, the Supplier warrants that the items are in

accordance with PRASA’s requirements, and fit for the purpose for which they are intended, and will remain free

from defects for a period of one year (unless another period is stated in the Order) from acceptance of the items by

PRASA.

The Supplier indemnifies PRASA against all actions, suits, claims, demands, costs, charges and expenses arising

in connection therewith arising from the negligence, infringement of intellectual or legal rights or breach of statutory

duty of the Supplier, his subcontractors, agents or servants, or from the Supplier’s defective design, materials or

workmanship.

The Supplier indemnifies PRASA against claims, proceedings, compensation and costs payable arising out of

infringement by the Supplier of the rights of others, except an infringement which arose out of the use by the

Supplier of things provided by PRASA.

Assignment and sub-contracting

The successful Bidder awarded the contract may only enter into a subcontracting arrangement with PRASA’s

prior approval. The contract will be concluded between the successful Bidder and PRASA, therefore, the

successful Bidder and not the sub-contractor will be held liable for performance in terms of its contractual

obligations.

Governing law

The order/contract is governed by the law of the Republic of South Africa and the parties hereby submit to the non-

exclusive jurisdiction of the South African courts.

Request for quotation: internal audit service review- high value tenders

Section 6

Sbd4

Bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the

principles of transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the

Republic of South Africa and further expressed in various pieces of legislation, it is required for the bidder

to make this declaration in respect of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted Suppliers,

that person will automatically be disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person having a

controlling interest1 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state employee

numbers of sole proprietor/ directors / trustees / shareholders / members/ partners or any person having a

controlling interest in the enterprise, in table below.

Full Name Identity Number Name of State institution

2.2 Do you, or any person connected with the bidder, have a relationship with any person who is employed by

the procuring institution? YES/NO

2.2.1 If so, furnish particulars:

................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any person having

a controlling interest in the enterprise have any interest in any other related enterprise whether or not they

are bidding for this contract? YES/NO

2.3.1 If so, furnish particulars:

........................................................................................

1 the power, by one person or a group of persons holding the majority of the equity of an enterprise,

alternatively, the person/s having the deciding vote or power to influence or to direct the course and decisions

of the enterprise.

Request for quotation: internal audit service review- high value tenders

3 Bidder’s declaration regarding PEPs/PIPs

PRASA requires bidders to disclose if they have Politically Exposed Persons (“PEP”)2 or Prominent Influential

Persons (“PIP”)3 and related individuals in their organisation and/or beneficial owners / shareholders who are

Pep/pip.

PRASA reserves the right not to enter into a business relationship with such person, official or entity, provided

there are objective factors that justify the conclusion of such business relationship, and the decision is based

on achieving the best interest of PRASA.4

3.1 Is the bidder a PEP/PIP? YES/NO

3.2 Does the bidder have an existing relationship with a PEP/PIP? YES/NO

3.3 Where a relationship with a PEP/PIP exists, the bidder is required to furnish particulars of the nature of the

exposure, term of the office and description of activities relating to exposure, in table below.

Name of PEP/PIP & Nature of Term of the office Description of activities relating to

the Exposure/Influence Exposure/Influence

3.4 Declaration:

I/We the undersigned ____________________________________________________ (Name) hereby certify that

the PEP/PIP information furnished in this bid document is true and correct. We further certify that we understand

that where it is found that we have made a false declaration or statement in this bid, PRASA may disqualify our bid

or terminate a contract we may have with PRASA where we are successful in this tender.

___________________________ _________________________________

Signature Date

2 Both foreign and domestic politically exposed person as specified in Schedule 3A and 3B of the Financial

Intelligence Centre Act No. as amended. (refer to Annexure 2 of the PRASA Code of Conduct for

dealing with Politically Exposed Persons, Prominent Influential Persons and Related Parties).

3 As reflected in Schedule 3C of the Financial Intelligence Centre Act No. (refer to Annexure 2.1.2

of the PRASA Code of Conduct for dealing with Politically Exposed Persons, Prominent Influential Persons and

Related Parties).

4 Clause 4.5 of the PRASA Code of Conduct for dealing with Politically Exposed Persons, Prominent Influential

Persons and Related Parties.

Request for quotation: internal audit service review- high value tenders

____________________________ __________________________________

Position Name of Bidder

and

Total 20

4.1 Section 2(1)(f) of the PPPFA empowers an organ of state to award a tender to the highest

scoring bidder unless there is an objective criteria that justify the award to another tenderer.

4.2 PRASA reserves the right to apply the objective criteria for this bid.

4.3 PRASA may award a bid to a bidder that did not score the highest points under the following

circumstances:

a) A negative track record of the bidder in other related projects;

b) spreading the award to bidders that have not been previously appointed;

c) the need to avoid concentrating awards to the previously appointed bidders. Prasa shall

take into account the following:

i. the number of bid(s) awarded to the highest scoring bidder(s) in the preceding

financial years;

ii. the capacity of the highest scoring bidder(s) despite the previous appointments;

iii. the value and scope of the bid(s) already awarded to the highest scoring bidder(s);

iv. the materiality of the price difference between the highest scoring bidder and other

bidders; and

v. whether the goods, services or works are of a specialised nature.

4.4 PRASA reserves the right to split the award of this bid to more than one service provider,

provided that the nature of the services or goods or works to be provided are capable of being

split to more than one service provider.

4.5 Appointments other than the successful bidder

4.6 PRASA may appoint a bidder other than the successful bidder under the following instances:

(i) When a successful bidder, after having been informed of the acceptance of its Bid, fails

to sign a contract within a prescribe period of time e.g. 14 (fourteen) days after being

called upon to do so;

(ii) When a successful bidder has failed to provide the necessary security, bonds or

guarantees within the time required to do so by PRASA;

(iii) When a successful bidder fails to meet a condition precedent for the award of business

(e.g. to obtain the necessary funding); and

(iv) When final contract negotiations with a preferred bidder fails and a contract is not agreed

upon.

4.7 PRASA will only award a bid to a bidder other than the highest scoring bidder provided that such

bid is still within the bid validity period.

4.8 Only if the second ranked bidder is also unable/unwilling, PRASA may proceed to the third

ranked bidder.

Request for quotation: internal audit service review- high value tenders

Section 4

in connection therewith arising from the negligence, infringement of intellectual or legal rights or breach of statutory

duty of the Supplier, his subcontractors, agents or servants, or from the Supplier’s defective design, materials or

workmanship.

4.2. Name of company/firm...............................................................................

4.3. Company registration number: .....................................................................

4.4. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.5. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points

claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the

preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in

paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4

and 4.2, the contractor may be required to furnish documentary proof to the satisfaction of the organ

of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of

contract have not been fulfilled, the organ of state may, in addition to any other remedy it may have

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that

person’s conduct;

having to make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only

the shareholders and directors who acted on a fraudulent basis, be restricted from

obtaining business from any organ of state for a period not exceeding 10 years, after

the audi alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

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Section 7

Request for quotation (RFQ) for internal audit service review- high value tenders

Request for quotation (RFQ) for internal audit service review- high value tenders

Guide to Financial Services Tenders in South Africa

Understanding mSCOA Compliance for Financial Service Providers

Guide to Professional Services Tenders in South Africa

Documents Required for Public Sector Accounting Tenders: A Checklist

Financial Services Industry Profile

Regulatory Bodies

Typical Documents

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Preferential Procurement Policy Framework Act (PPPFA)

Prevention and Combating of Corrupt Activities Act (PRECCA)

Public Procurement Act, 2024 (PPA)

Promotion of Access to Information Act (PAIA)

Promotion of Administrative Justice Act (PAJA)

Issuer-specific rules

Companies Act

Sector-specific rules

Financial Intelligence Centre Act (FICA)

Passenger Rail Agency of South Africa (PRASA)

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